Slide toàn tập microsoft word 2013 ch30

© Paradigm Publishing, Inc Objectives Objectives Chapter 30: Using Outline View and Formatting with Macros Performance Objectives             Create an Outline Assign Headings Collapse and Expand a Document Organize an Outline Create a Master Document and Subdocuments CHECKPOINT Expand/Collapse Subdocuments Rearrange Subdocuments Insert a Subdocument Unlink a Subdocument Split or Combine Subdocuments Record a Macro © Paradigm Publishing, Inc           Run a Macro Pause and Resume a Macro Delete a Macro Assign a Macro to a Keyboard Command Assign a Macro to the Quick Access Toolbar Specify Macro Security Settings Save a Macro-Enabled Document or Template Copy Macros between Documents and Templates Record a Macro with Fill-in Fields CHECKPOINT Objectives Objectives Create an Outline To switch to Outline view: Click the VIEW tab Click the Outline button in the Views group Outline button © Paradigm Publishing, Inc Objectives Objectives Create an Outline - continued OUTLINING tab selection symbols © Paradigm Publishing, Inc Objectives Objectives Assign Headings Button Name Promote to Heading Promote Outline Level Demote Demote to Body Text Move Up Move Down © Paradigm Publishing, Inc Action Promotes text to highest level of the outline Promotes heading (and its body text) by one level; promotes body text to the heading level of the preceding heading Assigns and displays current level of text Demotes heading by one level; demotes body text to the heading level below the preceding heading Demotes heading to body text Move selected item up within the outline Move selected item down within the outline Objectives Objectives Assign Headings - continued Button Name Expand Collapse Show Level Show Text Formatting Show First Line Only © Paradigm Publishing, Inc Action Expands first heading level below currently selected heading Collapses body text into heading and then collapses lowest heading levels into higher heading levels Displays all headings through lowest level chosen Displays outline with or without character formatting Switches between displaying all body text or only first line of each paragraph Objectives Objectives Assign Headings - continued To change normal text to a level heading: Position the insertion point in the desired text Click the OUTLINING tab Click the Promote to Heading button in the Outline Tools group Promote to Heading button © Paradigm Publishing, Inc Objectives Objectives Assign Headings - continued Demote button To change a paragraph to a level heading: Position the insertion point in the desired text Click the OUTLINING tab Click the Demote button in the Outline Tools group © Paradigm Publishing, Inc Objectives Objectives Assign Headings - continued To promote or demote a heading by dragging the selection symbol: Position the arrow pointer on the selection symbol Hold down the left mouse button and drag the mouse until a gray vertical line displays Release the mouse button © Paradigm Publishing, Inc gray vertical line Objectives Objectives Collapse and Expand a Document  One of the major advantages of working in Outline view is being able to see a condensed outline of your document without all of the text between the titles, headings, and subheadings displaying collapsed document © Paradigm Publishing, Inc 10 Objectives Objectives Record a Macro - continued At the Record Macro dialog box, type a name for the macro in the Macro name text box Type a description for the macro in the Description text box Click OK Record Macro dialog box (continues on next slide) © Paradigm Publishing, Inc 33 Objectives Objectives Record a Macro - continued At the open document, perform the actions to be recorded Click the Macro icon that displays toward the left side of the Status bar Macro icon © Paradigm Publishing, Inc 34 Objectives Objectives Run a Macro To run a macro: Click the DEVELOPER tab Click the Macros button in the Macros group At the Macros dialog box, click the desired macro Click the Run button © Paradigm Publishing, Inc Run button 35 Objectives Objectives Pause and Resume a Macro To pause and resume a macro: Click the Pause Recording button in the Code group on the DEVELOPER tab Make desired edits Click the Resume Recording button (previously the Pause Recording button) Resume recording the macro © Paradigm Publishing, Inc Pause Recording button 36 Objectives Objectives Delete a Macro To delete a macro: Click the VIEW tab Click the Macros button in the Macros group At the Macros dialog box, click the desired macro Click the Delete button Click Yes Click the Close button Delete button © Paradigm Publishing, Inc 37 Objectives Objectives Assign a Macro to a Keyboard Command To assign a macro to a keyboard command: Position the insertion point Click the DEVELOPER tab Click the Record Macro button in the Code group At the Record Macro dialog box, type a name and description Click the Keyboard button Keyboard button (continues on next slide) © Paradigm Publishing, Inc 38 Objectives Objectives Assign a Macro to a Keyboard Command continued At the Customize Keyboard dialog box with the insertion point positioned in the Press new shortcut key text box, press the desired keyboard command Click the Assign button Click the Close button Customize Keyboard dialog box © Paradigm Publishing, Inc 39 Objectives Objectives Assign a Macro to the Quick Access Toolbar To assign a macro to the Quick Access toolbar: Position the insertion point Click the DEVELOPER tab Click the Record Macro button in the Code group At the Record Macro dialog box, type a name and description Click the Button button Button button (continues on next slide) © Paradigm Publishing, Inc 40 Objectives Objectives Assign a Macro to the Quick Access Toolbar - continued At the Word Options dialog box, click the desired macro in the left list box Click the Add button located between the two list boxes Click OK Add button © Paradigm Publishing, Inc 41 Objectives Objectives Specify Macro Security Settings    Some macros can pose a potential security risk, introducing and spreading viruses on your computer or network For this reason, Microsoft Word provides macro security settings that you can use to specify what actions you want to occur with macros in a document The changes that you make to the macro security settings in Word only apply to Word The macro security settings are not changed in the other programs in the Office suite © Paradigm Publishing, Inc 42 Objectives Objectives Specify Macro Security Settings continued Choose an option in this section to specify the macro security setting © Paradigm Publishing, Inc 43 Objectives Objectives Save a Macro-Enabled Document or Template     By default, the macros you create are saved in the Normal.dotm template The extension dotm identifies the template as “macroenabled.” A template or document must be macro-enabled for a macro to be saved in it In addition to the Normal.dotm template, you can save macros in a specific document or template to make them available when you open that document or template © Paradigm Publishing, Inc 44 Objectives Objectives Copy Macros Between Documents and Templates     Macros saved in a document can be copied to other documents or templates at the Organizer dialog box with the Macro Project Items tab selected Macros created in a document or template are saved in the NewMacros project By default, the Organizer dialog box displays the NewMacro project for the open document in the list box at the left and the NewMacro project for the Normal.dotm template in the list box at the right The Organizer dialog box contains buttons for renaming and deleting macro projects © Paradigm Publishing, Inc 45 Objectives Objectives Record a Macro with Fill-in Fields To insert a Fill-in field in a macro: Begin the recording of the macro At the point where the Fill-in field is to be inserted, click the INSERT tab Click the Quick Parts button in the Text group Click the Field option at the drop-down list At the Field dialog box with (All) selected in the Categories list box, scroll down the Field names and then click the Fill-in field Click in the Prompt: text box and then type the desired message Click OK © Paradigm Publishing, Inc 46 Prompt: text box Objectives Objectives CHECKPOINT 1) Both the VIEW tab and this tab contain buttons for recording a macro a INSERT b DEVELOPER c HOME Answer d FILE 3) A macro that you use regularly can be added to this a Quick Access toolbar b Status bar c Task pane d Ribbon 2) A macro description can contain a maximum of how many characters? a 55 b 155 c 255 d 355 Answer 4) To assign a macro to the toolbar, click this button at the Record Macro dialog box a Button b Toolbar c Macro d Record Answer Answer Next Question Next Question Next Question © Paradigm Publishing, Inc Next Slide 47 Objectives Objectives ... Promote d subdocuments Answer Answer d Shift + Demote Next Question Next Slide Next Question © Paradigm Publishing, Inc Next Slide 23 Objectives Objectives Expand/Collapse Subdocuments To expand... as a normal document Subdocuments in a master document display collapsed in the master document Word automatically converts subdocument names into hyperlinks To open a subdocument, hold down the... If you position the line between the gray circle and the top border of a collapsed subdocument, Word will display a message telling you that you cannot change a locked subdocument or master document