Slide toàn tập microsoft word 2013 ch20

© Paradigm Publishing, Inc Objectives Objectives Chapter 20: Managing Shared Documents Performance Objectives  Insert Comments  Edit Comments  Reply to Comments  Print Comments  Delete Comments  CHECKPOINT  Track Changes  Compare Documents  Combine Documents  Embed and Link Objects  CHECKPOINT © Paradigm Publishing, Inc Objectives Objectives Insert Comments  You can provide feedback and suggest changes to a document that someone else has written by inserting comments into it  Similarly, you can obtain feedback on a document that you have written by distributing it electronically to others and having them insert comments into it © Paradigm Publishing, Inc Objectives Objectives Insert Comments - continued New Comment button To insert a comment: Select the text Click the REVIEW tab Click the New Comment button in the Comments group Type the comment in the balloon © Paradigm Publishing, Inc Objectives Objectives Insert Comments - continued Comment icon Comment balloon © Paradigm Publishing, Inc Objectives Objectives Insert Comments - continued Reviewing pane To insert a comment in the Reviewing pane: Click the REVIEW tab Click the Reviewing Pane button in the Tracking group Click the New Comment button in the Comments group Type the comment and the text displays in both the comment balloon and the Reviewing pane © Paradigm Publishing, Inc Objectives Objectives Insert Comments - continued  The summary section at the top of the Reviewing pane provides counts of the number of comments inserted and types of changes made to the document  After typing your comment in the Reviewing pane, close the pane by clicking the Reviewing Pane button in the Tracking group or clicking the Close button (the button marked with an X) located in the upper right corner of the pane © Paradigm Publishing, Inc Objectives Objectives Insert Comments - continued  When working in a long document that has many inserted comments, you may find it helpful to use the Previous and Next buttons in the Comments group on the REVIEW tab Previous button © Paradigm Publishing, Inc Next button Objectives Objectives Edit Comments To edit a comment: Click the REVIEW tab Turn on the display of comment balloons Click in the comment balloon Make the desired changes © Paradigm Publishing, Inc Make the desired changes in the comment balloon Objectives Objectives Edit Comments - continued  The Comments group on the REVIEW tab contains a Show Comments button  Click this button and comments display at the right side of the document  The Show Comments button is available only when the Display for Review button in the Tracking group is set to Simple Markup © Paradigm Publishing, Inc 10 Objectives Objectives Compare Documents - continued  Control the level of comparisons that Word makes between the original and revised documents with options in the Comparison settings section of the dialog box  The Show changes at option in the Show changes section of the dialog box has a default setting of Word level At this setting, Word shows changes to whole words rather than individual characters within a word  By default, Word displays differences between compared documents in a new document  With options in the Show changes in section, you can change this to Original document or Revised document © Paradigm Publishing, Inc 37 Objectives Objectives Combine Documents To combine documents: Click the REVIEW tab Click the Compare button in the Compare group Click the Combine option at the drop-down list At the Combine Documents dialog box, browse and select the original and revised Combine option documents Click OK © Paradigm Publishing, Inc 38 Objectives Objectives Combine Documents - continued Click the Browse for Click the Browse for Original button to locate Revised button to locate the original document the revised document © Paradigm Publishing, Inc 39 Objectives Objectives Combine Documents - continued  Control how changes are combined with options in the expanded Combine Documents dialog box  By default, Word merges the changes in the revised document into the original document  You can change this default setting with options in the Show changes in section  You can choose to merge changes into the revised document or to merge changes into a new document © Paradigm Publishing, Inc 40 Objectives Objectives Combine Documents - continued  If text in the original document has styles applied that are different than the styles applied to text in the revised document, Word determines that a style conflict exists when you try to combine the documents and displays a message that indicates Word can store only one set of formatting changes in the final merged document  You have the option of keeping the style formatting from the original document or applying the style formatting from the revised document © Paradigm Publishing, Inc 41 Objectives Objectives Combine Documents - continued To specify which source documents to display: Click the REVIEW tab Click the Compare button in the Compare group Click the Show Source Documents option at the drop-down list Show Source Documents option © Paradigm Publishing, Inc 42 Objectives Objectives Combine Documents - continued  With the Hide Source Documents option selected, the original and revised documents not display on the screen; only the combined document displays  If you choose the Show Original option, the original document displays in a side pane at the right side of the document Synchronous scrolling is selected, so scrolling in the combined document results in scrolling in the other  Choose the Show Revised option, and the revised document displays in the panel at the right  Choose the Show Both option to display the original document in a panel at the right side of the screen and the revised document in a panel below the original document panel © Paradigm Publishing, Inc 43 Objectives Objectives Embed and Link Objects  Microsoft Word is part of the Microsoft Office suite and one reason the suite is used extensively in business is because it allows data from one program to be seamlessly integrated into another program  For example, a chart depicting sales projections created in Excel can easily be added to a corporate report prepared in Word  Integration is the process of adding content from other sources to a file  Integrating content is different than simply copying and pasting it © Paradigm Publishing, Inc 44 Objectives Objectives Embed and Link Objects - continued  To eliminate the inefficiency of the copy and paste method, you can integrate objects between programs  An object can be text in a document, data in a table, a chart, a picture, or any combination of data that you would like to share between programs  The program that was used to create the object is called the source and the program the object is linked or embedded to is called the destination © Paradigm Publishing, Inc 45 Objectives Objectives Embed and Link Objects - continued  Embedding and linking are two methods you can use to integrate data  Embedding an object means that the object is stored independently in both the source and the destination programs  Linking inserts a code into the destination file that connects the destination to the name and location of the source object The object itself is not stored within the destination file © Paradigm Publishing, Inc 46 Objectives Objectives Embed and Link Objects - continued To embed an object: Open the source and destination programs and files Select the desired object in the source program Click the Copy button Click the Taskbar button for the destination program file Position the insertion point where desired Click the Paste button arrow Click the Paste Special option Paste button arrow (continues on next slide) © Paradigm Publishing, Inc 47 Objectives Objectives Embed and Link Objects - continued At the Paste Special dialog box, click the source of the object Click OK Paste Special dialog box © Paradigm Publishing, Inc 48 Objectives Objectives Embed and Link Objects - continued To link an object: Open the source and destination programs and files Click the desired object in the source program Click the Copy button Click the Taskbar button for the destination program file Position the insertion point where desired Click the Paste button arrow (continues on next slide) © Paradigm Publishing, Inc 49 Objectives Objectives Embed and Link Objects - continued Click the Paste Special option Click the source of the object Click the Paste link option 10 Click OK Paste link option © Paradigm Publishing, Inc 50 Objectives Objectives CHECKPOINT 1) Word Word uses uses up up to to how how many many different different colors colors to to track track 3) a b c d changes? changes? a b c d 2) 4 8 12 12 24 24 The The Compare Compare button button is is located located on on which which tab? tab? INSERT INSERT PAGE PAGE LAYOUT LAYOUT REVIEW REVIEW Answer Answer Next Next Question Question Next Next Question Question You You can can customize customize which which tracked tracked changes changes display display in in aa 4) The The program program that that was was used used to to create create the the object object is is called called document document with with options options at at this this button button drop-down drop-down list list this this a b c d a b c d © Paradigm Publishing, Inc HOME HOME Previous Previous Next Next Show Show Markup Markup Track Track Changes Changes source source goal goal destination destination target target Answer Answer Next Next Question Question Next Next Slide Slide 51 Objectives Objectives ... Next Next Slide Slide 18 Objectives Objectives Track Changes  If more than one person in a workgroup needs to review and edit a document, consider using the Track Changes feature in Word  When... LAYOUT Answer FILE FILE INSERT INSERT REVIEW REVIEW HOME HOME Next Next Question Question 2) Word Word generally generally displays displays the the first first user’s user’s comments comments... You can can change change the the user user name name and and initials initials at at the the Word Word this this tab tab Options Options dialog dialog box box accessed accessed on on this this