Bond Committee LEPD Powerpoint (Building Justification) 11-17-2008

Little Elm Police Department New Police Facility Existing Conditions          2003 Town Hall was built and included 4,300 square feet for the Police Department 2003 - 14 full-time officers and 1-civilian position 2008 - 33 officers and civilian positions (140% increase) patrol supervisors 4-Sgts/4-Cpls) share 2-desks Supervisor’s office is used for roll call and interviewing Lieutenant shares an office designated as a juvenile holding office Juvenile arrests/interviews-Lieutenant has to leave his office Community Services/Training Sergeant uses the break room for his office Space is so inadequate: interviews with victims, witnesses, and suspects some employees are asked to give up their office (s) so that the interview can be more private and confidential Existing Conditions Cont          The building is not secured nor is it designed to protect the identity of a victims, witnesses, juveniles, or suspects Existing conditions not provide an environment for practical police operations and services necessary to perform various functions Office space-inefficient workflow layout No sally port to securely transport prisoners from vehicles to building No room to conduct applicant/recruit interviews One restroom for employees and guests Paper thin walls separate PD/other offices-Disruptive Property Room overcrowded Holding Cage – Band-Aid Immediate & Future Needs  More space is required to meet existing needs  Criminal Investigators  Community Service Division  Administrative Secretary  Records Clerk  Office Clerk  Sally Port to secure prisoner/officer safety & park motorcycles Jail to safely book prisoners and separate juveniles Additional supervisor offices Adequate office space for police to write reports Training/Community/EOC Room Interview/interrogation room Property/evidence room expansion Future Dispatch/911 Center        Why A New Building Design?      School Hospital Prison Court House Bank Building  What each of these have in common?  Strategically designed for a specific work environment for employees to perform job specific duties while maintaining security and safety practices How big would the new facility be?  There is no true standard formula for translating local conditions and trends in law enforcement design into the necessary square footage for a specific police facility  International Association of Chiefs of Police performed a three year project to develop standards for police facilities and recommends 349 square foot per number of employees IACP Recommendation  Today: Facility should be 12,564 square feet to accommodate our existing staff compared to the 4,300 we currently have; a difference of 8,264 square feet  Based on Little Elm’s projected growth by 2012    LE should have a 19% increase or 4,403 new citizens Requires an increase between to new police officers 2012 Facility should be 14,300 square feet Aren’t police officers supposed to be out on the streets?   Yes, the majority of patrol officers work outside the building Building houses numerous personnel besides officers           Criminal Investigators Community Service Division Administrative Secretary Records Clerk Office Clerk Command Staff (Chief, Assistant Chief, & Lieutenant) Multiple officers working on arrests/reports Jail Operations Animal Control employees and visitors Daily visitors (complainants, victims, witnesses, suspects, tours) How will a new facility improve service to the community?   Provide 24/7 access to citizens Interview rooms     Privacy of victims and witnesses; Texas Law requires juveniles to be kept from an adult suspects view (Real challenge) Sometimes victims of crimes feel victimized a second time when they can not enter the building without other people (both employees and members of the public) seeing and hearing them Training/Community Room: In-house and shared training, Neighborhood meetings, Citizens police academy, Explorer programs, special forums, education programs and special needs upon request  This is a valuable benefit to our citizens Jail to house Class C Misdemeanor offenders and high risk suspects, i.e., sex offenders, robbery suspects, violent suspects (safety/escape issue)  Less fuel usage, less time officers are outside the Town  Boost employee recruiting Options for existing facilities    Buildings used by public safety agencies must meet stringent structural requirements Existing buildings would likely need retrofitting to comply with the “essential services” security standards, and those costs could be significant Police Facilities have unique needs not generally reflected in the original design of average office buildings Secured storage for evidence and weapons  Prisoner jail/holding/booking cells  Suspect interview room (secure, video surveillance)  Complex communication equipment  Areas for investigation work and process evidence The engineering of our existing building makes it infeasible to remodel the facility to meet the Police Department's needs The structure was designed and built for normal day to day business dealings suitable for easy customer/public access   The Blues News    POLICE NEWS Texas man accused of trying to shoot police chief MAYPEARL— Attempted capital murder charges were filed last month against a 35 -year-old man police said broke into Maypearl City Hall and tried to shoot the town's police chief with his own gun New Facility Location    Facility location is not critical in terms of delivering efficient police services, although there are community benefits to having the facility visible and easily accessible Example: building close to the Fire Department, Library or Town Hall which adds to the community's comfort level for such things as evening meetings Currently, there are three locations to consider;     a lot behind Town Hall a lot in front of Town Hall, and a lot off of Main Street No additional cost for land New Building Cost  2008 average cost per square foot is $341.10   2008 median cost per square foot is $345.94     14,300 square feet = $4,877,730 14,300 square feet = $4,946,942 Difference of $69,212.00 2008 construction cost to build is $4,946,942 2009 at a 21% increase is $6,000,000 Annual Operating and Maintenance Cost  Most businesses operate on a five (5) day work schedule and have holiday closures  Police departments operate on a 365 day schedule regardless  It is estimated at a rate of $5.60 (square foot) times 14,300 square feet that the annual O&M cost for a new police facility is estimated at $80,000 Town Year FTE Est.'07 Pop Bldg Size @ Sq Ft Original Cost Cost in '08 incr 2008 Cost per Sq Ft Sherborn (2000) 16 4,217 8,000 $2,377,000.00 $3,638,331.00 53% $454.7 Dracut (2007) 52 29,498 23,350 $79,857,000.00 $8,385,000.00 5% $359.1 Orleans (2008) 31 6,315 18,100 $6,489,000.00 $6,489,000.00 0% $358.5 Acton (2004) 44 20,753 22,400 $6,350,000.00 $7,901,000.00 24% $352.7 Sudbury (2007) 35 17,159 18,500 $6,105,000.00 $6,471,300.00 6% $349.8 Holliston (2008) 25 13,941 14,871 $5,200,000.00 $5,200,000.00 0% $349.6 Harvard (2002) 14 6,001 9,000 $2,147,000.00 $3,142,907.00 46% $349.2 Ayer (1997) 20 7,369 12,800 $2,700,000.00 $4,428,000.00 64% $345.9 Littleton 2008) 22 8,714 14,100 $4,734,800.00 $4,734,800.00 0% $335.8 Hanson (2005) 25 9,956 14,260 $3,902,789.00 $4,604,432.00 17% $322.8 Bridgewater 2002) 34 25,514 15,800 $3,500,000.00 $5,075,000.00 45% $321.2 Reading (2000) 48 23,129 21,970 $4,635,000.00 $7,028,000.00 51% $319.8 Grafton (2004) 24 17,525 15,800 $3,843,506.00 $4,827,828.00 25% $305.5 Westford 1998) 50 21,790 22,500 $4,150,000.00 $6,673,283.00 60% $296.5 Hopkinton 2003) 26 14,307 17,500 $3,700,000.00 $5,159,000.00 39% $294.8 Average 31 15,079 16,597 $4,521,320.00 $5,583,859.00 23% $341.1 Median 26 14,307 15,800 $4,150,000.00 $5,159,000.00 24% $345.9 33 23,000 14,300 $4,946,942 $6,000,000.00 21%