Fundamentals PDS

The Fundamentals of Professional Development Seminars (PDS) Adeeb Hamzey-R3 Professional Activities Coordinator Hamid Vakilzadian-R4 Professional Activities Coordinator Ed Perkins-Oregon Section PACE Chair April 26, 2008 Indianapolis, Indiana IEEE-USA Annual Meeting Outline What is PDS? PDS Topics What are the building blocks? What time table is needed? Some do’s and don’ts Some useful links Summary Questions Examples of past successful PDS projects What is a PDS? PDS: Professional Development Seminars ½ day or a full day Non-technical seminars Benefits: These seminars address the professional needs of IEEE's U.S members and promote member communication and networking Format: Conference, workshop, presentation, tutorial … PDS Topics Economic situations – local & national Employment opportunities Section member survey results Requests from members about specific topics Section leaders attending conferences & meetings Participating in Region meetings Discussions in Forums and Virtual Communities Potential for financial support to sections Building Blocks of a PDS Choose program topics – members in mind Obtain approval of Section Executive Committee Seek funding from Section and Region Establish a PDS committee and a chair Select PDS topic Have a budget plan Publicize the PDS Review check list before Seminar Plan activities for the day of the Seminar Post seminar wrap-up Building Blocks – Choose Program Topic and Speaker Evaluate section membership needs Questionnaires surveys Feedback from members Research available resources Subject matter experts Potential facilities to be used Other local organizations Local government State agencies Academia Building Blocks – Obtain Approval of Section Executive Board Present the plan to Section Officers (6 months ahead) Discuss plan details with Section Officers Consider joint activity with other functions S-PAC Engineers’ Week Conference Other Section functions Obtain approval of Section Executive Committee Consider holding with neighboring sections or other professional organizations Building Blocks – Seek Funding from Regional PACE Contact the Regional PACE Coordinator Submit a Project Funding Request Form Describe project objectives and how they are met State benefits to section members List milestones to be achieved List types of expenses Provide information about sources of revenue Signatures: Section Chair, PACE Chair Approval: Regional PACE coordinator, Regional Director Final report triggers regional funding disbursement Building Blocks – Establish a PDS Committee and Chair Appoint a Committee Chair as – project lead Committee members include: Section treasurer Solicited volunteers outside Executive board Local industry representatives as advisors Draw an action plan Develop roadmap to execute the plan PDS Committee Tasks Plan Meals and Social Hour Schedule Meeting Location Identify and Invite Speakers Organize Publicity Plan CEUs and PDHs Handle the Registration Budget and Records (Treasurer) Prepare Final Agenda and Prepare Handouts Arrange Speaker Transportation Building Blocks - Publicity Publicize and initiate ticket sales Advertise in Section Newsletter (30–60 days in advance) Use Section e-mail, blog, virtual communities, etc Distribute a PDS flyer/brochure Ask other professional organizations to include in their Newsletters Send press releases to local media (time sensitive) Get on free community calendars of TV & Radio (time sensitive) Advertise CEUs and PDHs Building Blocks – Check List Review check list before Seminar Finalize agenda Confirm reservation (food, location, A/V, etc.) Confirm speakers and presentation needs Produce evaluation forms Purchase speaker gifts and door prizes (if desirable) Have IEEE membership applications and senior member upgrade forms on hand Prepare certificate for the attendees (CEU/PDH) Building Blocks – Day of Seminar Start event ON TIME Describe location of restroom facilities and designated smoking areas Follow program agenda punctually Collect completed evaluation forms Recognize speakers, Committee, and attendees Present gifts and door prizes Conclude ON TIME Building Blocks – After the Seminar Wrap up activities after the Seminar Review completed evaluation forms and retain for record and future considerations Submit a Final Funding Report Form to Regional PACE Coordinator Treasurer to follow-up with speakers to get their expense reports Send Thank You letters to speakers Treasurer to ensure all local expenses are reconciled Committee debriefing and wrap-up Document lessons learned Examples of PDS Topics Leadership Skills Project Management Networking Consulting Career Transitions Professional Skills Job Fairs PE Related Topics Example 1-Workshop Workshop on Active Career Management Presented by IEEE Oregon Section and IEEE-USA’s PACE Committee Time: 7:30AM – 4:00PM Continental Breakfast and Lunch Held at University (no room charge) Cost $25 Members, $35 non-members, $10 unemployed Example - Agenda Workshop on Active Career Management Agenda 7:30 am 8:00 – 9:50 10:00 – 10:15 10:15 – 11:15 11:15 – 12:15 12:15 – 1:15 1:15 – 2:15 2:15 – 3:15 3:15 – 4:00 Doors open Project Management – Tarek Lahdhiri Break Resumes Inside and Out – Don Hill Networking in Less Than One Hour Lee Stogner Lunch / Keynote: Career Shift; dealing with rapid and progressive changes in the US work-place Henry Gregor Career Defense in the Face of Globalization Adeeb Hamzey Career Transitions – Don Herres Discussion Example - Workshop Workshop on Active Career Management Presented by Northern Virginia and Washington Sections of the IEEE and IEEE-USA's PACE Committee Time: 8:00 AM – 4:00 PM Morning Session Chaired by Section & PACE Chairs, Northern Virginia Section Afternoon Session Chaired by Section & PACE Chairs, Washington Section Continental Breakfast and Lunch Held at Mitre Conference Room Example - Agenda Workshop on Active Career Management Agenda 8:00-8:25 (Continental Breakfast) 8:25-8:30 Opening Remarks, Chair, Northern Virginia Section Morning Session - Chaired by PACE Chair, Northern Virginia Section 8:30-10:20 Career Enhancement through Project Management Doug Holly 10:20-10:30 (Break) 10:30-11:30 Resumes Inside and Out Leann Kostek 11:30-12:10 The Importance of Networking and Tapping into Your Network - Kerry Hartman 12:10-12:50 (Lunch) Afternoon Session - Chaired by PACE Chair, Washington Section 12:50-1:40 Career Shift- Dealing with Rapid and Progressive Changes in the U.S Workplace - Amarjeet Basra 1:40-2:40 Career Defense in the Face of Globalization Adeeb Hamzey 2:40-2:50 (Break) 2:50-3:50 Career Transitions - Don Herres 3:50-4:00 Closing Remarks and Feedback, Chair, Washington Section Example 3-Conference Career Planning For A Changing World Presented by IEEE, Chicago Section Cost: members $75, non-members $95, students $40 Time: 8:30 AM – 2:30 PM Keynote: Preparing for the jobs of tomorrow Track - Enhancing Your Career Track - Changing Careers Lunch included Held at Embassy Suites Hotel Example - Agenda Career Planning For A Changing World Agenda Keynote: Preparing for the jobs of tomorrow 8:30 to 10:00 am Break: 10:00 TO 10:15 am Lunch: 11:45 to 12:15 pm Track - Enhancing Your Career Career Planning 10:15 to 11: 45 am Marketing your ideas 12:15 to 1:30 pm Effective Technical Presentations 1:30 to 2:30 pm Track - Changing Careers From Corporate to Entrepreneur - 10:15 to 11:45 am Protecting Your Intellectual Property 12:15 to 1:30 pm Time/Goal Management 1:30 to 2:30 pm Example - Panel The Role Of IEEE In Our Careers: A Panel Discussion With R6 Southern Area’s Top Engineering Executives & IEEE Family Day Presented by R6 Southern Area and LA Metro Section Cost: Free admission / parking Time: 7:30 am – 5:00 pm Families can tour gardens while members are meeting Membership meeting starts at 9:00 A.M Senior Member Drive After Lunch All attendees can tour the Gardens until closure - @ 5:00 P.M Breakfast and Lunch Provided Held at Descanso Gardens Repeated Twice due to Demand Example - Agenda The Role Of IEEE In Our Careers: A Panel Discussion With R6 Southern Area’s Top Engineering Executives & IEEE Family Day Breakfast 8:00 A.M.-9:00 A.M Families will tour gardens while members are in the meeting if they prefer Membership meeting starts at 9:00 A.M 9:00 9:10 9:15 9:20 9:45 10:00 10:05 10:15 11:50 12:00 Welcome & Pledge of Allegiance Introductions – Officers, Followed by Members Self-Introductions About Southern Area & Events What is PACE? Break LA Metro Section Announcements & Introduction of PACE Chair PACE Chair - Introduction of Panelists Panelist’s Remarks Questions from Audience Meeting adjourns - Attendees join their families for lunch; Senior Membership Drive after Lunch All attendees can tour the Gardens until closure - @ 5:00 P.M More Information The ieee-usa PACE website http://ieeeusa.org/volunteers/pace/default.asp Your Local Section PACE Chair Your Region Coordinator Region PACE web page Employment & Career Service Committee Go forth, projects, and LEAD! Thank you!