www.it-ebooks.info www.it-ebooks.info ffirs.indd iv 7/14/2010 6:06:21 PM Microsoft Office 2010 Bible ® John Walkenbach Herb Tyson Michael R Groh Faithe Wempen Lisa A Bucki www.it-ebooks.info ffirs.indd i 7/14/2010 6:06:17 PM Microsoft® Office 2010 Bible Published by Wiley Publishing, Inc 10475 Crosspoint Boulevard Indianapolis, IN 46256 www.wiley.com Copyright © 2010 by Wiley Publishing, Inc., Indianapolis, Indiana Published simultaneously in Canada ISBN: 978-0-470-59185-7 Manufactured in the United States of America 10 No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as permitted under Sections 107 or 108 of the 1976 United States Copyright Act, without either the prior written permission of the Publisher, or authorization through payment of the appropriate per-copy fee to the Copyright Clearance Center, 222 Rosewood Drive, Danvers, MA 01923, (978) 750-8400, fax (978) 646-8600 Requests to the Publisher for permission should be addressed to the Permissions Department, John Wiley & Sons, Inc., 111 River Street, Hoboken, NJ 07030, (201) 748-6011, fax (201) 748-6008, or online at http://www.wiley.com/go/permissions Limit of Liability/Disclaimer of Warranty: The publisher and the author make no representations or warranties with respect to the accuracy or completeness of the contents of this work and specifically disclaim all warranties, including without limitation warranties of fitness for a particular purpose No warranty may be created or extended by sales or promotional materials The advice and strategies contained herein may not be suitable for every situation This work is sold with the understanding that the publisher is not engaged in rendering legal, accounting, or other professional services If professional assistance is required, the services of a competent professional person should be sought Neither the publisher nor the author shall be liable for damages arising herefrom The fact that an organization or Web site is referred to in this work as a citation and/or a potential source of further information does not mean that the author or the publisher endorses the information the organization or Web site may provide or recommendations it may make Further, readers should be aware that Internet Web sites listed in this work may have changed or disappeared between when this work was written and when it is read For general information on our other products and services please contact our Customer Care Department within the United States at (877) 762-2974, outside the United States at (317) 572-3993 or fax (317) 572-4002 Wiley also publishes its books in a variety of electronic formats Some content that appears in print may not be available in electronic books Library of Congress Control Number: 2010930724 Trademarks: Wiley and the Wiley logo are trademarks or registered trademarks of John Wiley & Sons, Inc and/or its affiliates, in the United States and other countries, and may not be used without written permission Microsoft is a registered trademark of Microsoft Corporation All other trademarks are the property of their respective owners Wiley Publishing, Inc is not associated with any product or vendor mentioned in this book www.it-ebooks.info ffirs.indd ii 7/14/2010 6:06:21 PM To homeless and neglected pets everywhere, in the hope that you will find a better life and the loving care that you deserve And to the many compassionate people involved in animal rescue work, in thanks for the selfless work that you www.it-ebooks.info ffirs.indd iii 7/14/2010 6:06:21 PM www.it-ebooks.info ffirs.indd iv 7/14/2010 6:06:21 PM About the Authors John Walkenbach is a bestselling Excel author and has published more than 50 spreadsheet books He lives amid the saguaros, javelinas, rattlesnakes, bobcats, and gila monsters in Southern Arizona – but the critters are mostly scared away by his clayhammer banjo playing For more information, Google him Herb Tyson is an economist and computer consultant and trainer in the Washington, D.C., area He earned an interdisciplinary doctorate from Michigan State University in 1977 and an undergraduate degree in Economics and Sociology from Georgetown University in 1973 He is the author of many computer magazine and ezine articles, as well as more than a dozen computing books, including Teach Yourself Outlook 2000 in 24 Hours, Word for Windows Super Book, Teach Yourself Web Publishing with Microsoft Word, XyWrite Revealed, Word for Windows Revealed, Your OS/2 Consultant, and Navigating the Internet with OS/2 Warp Herb is also joint author and technical editor for many other books He has received the Microsoft MVP (Most Valuable Professional) award each year for more than 15 years in recognition for helping thousands of Microsoft Word users Widely recognized for his expertise, Herb’s clients have included IBM, Wang, the federal government, and the World Bank, as well as numerous law firms and publishers Herb is also a singer and songwriter, currently working on his second CD He and his guitar are no strangers to musical venues in the Washington, D.C., area He has performed at the Birchmere, the Kennedy Center, Jammin’ Java, and coffeehouses, and is a frequent performer at the Mount Vernon Unitarian Church (where he serves as Webmaster) You can visit Herb’s website at www.herbtyson.com Questions about this book and Microsoft Office can be pursued at Herb’s Word 2010 blog, at http://word.herbtyson.com/ Michael R Groh is a well-known author, writer, and consultant specializing in Windows database systems His company, PC Productivity Solutions, provides information-management applications to companies across the country Over the last 25 years, Mike has worked with a wide variety of programming languages, operating systems, and computer hardware, ranging from programming a DEC PDP-8A using the Focal interpreted language to building distributed applications under Visual Studio NET and Microsoft SharePoint Mike was one of the first people outside Microsoft to see Access in action He was among a select group of journalists and publishers invited to preview the Access 1.0 beta (then called Cirrus) at the 1992 Windows World Conference in Chicago Since then, Mike has been involved in every Microsoft Access beta program, as an insider and as a journalist and reporter documenting the evolution of this fascinating product Mike has authored parts of more than 20 different computer books and is a frequent contributor to computer magazines and journals Mike has written more than 200 articles and editorials over the last 15 years, mostly for Advisor Media (San Diego, CA) He frequently speaks at computer conferences virtually everywhere in the world, and is technical editor and contributor to periodicals and publications produced by Advisor Media Mike holds a master’s degree in Clinical Chemistry from the University of Iowa (Iowa City) and an MBA from Northeastern University (Boston) Mike can be reached at AccessBible@mikegroh.com Please prefi x the e-mail subject line with “AccessBible:” to get past the spam blocker on this account www.it-ebooks.info ffirs.indd v 7/14/2010 6:06:21 PM About the Authors Faithe Wempen, M.A., is an A+ Certified hardware guru, Microsoft Office Specialist Master Instructor, and software consultant with more than 90 computer books to her credit She has taught Microsoft Office applications, including PowerPoint, to more than a quarter of a million online students for corporate clients including Hewlett Packard, CNET, Sony, Gateway, and eMachines When she is not writing, she teaches Microsoft Office classes in the Computer Technology department at Indiana University–Purdue University at Indianapolis (IUPUI), does private computer training and support consulting, and owns and operates Sycamore Knoll Bed and Breakfast in Noblesville, Indiana (www.sycamoreknoll.com) Lisa A Bucki is an author, trainer, and consultant and has been writing and teaching about computers and software for more than 15 years She wrote Teach Yourself Visually Microsoft Office PowerPoint 2007, Microsoft Office Project 2007 Survival Guide, Learning Photoshop CS2, Dell Guide to Digital Photography: Shooting, Editing, and Printing Pictures, Learning Computer Applications: Projects & Exercises (multiple editions), and Adobe Photoshop Fast & Easy Along with Faithe Wempen, Lisa also co-wrote Windows (brief and expanded editions) for educational publisher Paradigm Publishing Lisa has written or contributed to dozens of additional books and multimedia tutorials covering a variety of software and technology topics, including FileMaker Pro for the Mac, iPhoto 2, Fireworks and Flash from Adobe, Microsoft Office applications, and digital photography She also spearheaded or developed more than 100 computer and trade titles during her association with the former Macmillan Computer Publishing (now a division of Pearson) About the Technical Editor Justin Rodino started his instructional career working as a guest lecturer at Purdue University From Purdue, Justin was a key instructor and courseware developer for Altiris/Symantec where he became more involved with Microsoft technologies He is an MCT and MVP and heavily involved with the Windows and Office teams at Microsoft Justin has also helped author and edit many books including the Microsoft Office 2010 Bible As well as authoring material, Justin speaks at many Microsoft events and runs his own consulting company vi www.it-ebooks.info ffirs.indd vi 7/14/2010 6:06:21 PM Credits Executive Editor Carol Long Senior Project Editor Adaobi Obi Tulton Technical Editor Justin Rodino Production Editor Rebecca Anderson Copy Editor Cate Caffrey Vice President and Executive Group Publisher Richard Swadley Vice President and Executive Publisher Barry Pruett Associate Publisher Jim Minatel Project Coordinator, Cover Lynsey Stanford Editorial Director Robyn B Siesky Proofreaders Scott Klemp, Word One New York Beth Prouty, Word One New York Editorial Manager Mary Beth Wakefield Indexer Robert Swanson Marketing Manager Ashley Zurcher Cover Designer Michael E Trent Production Manager Tim Tate Cover Image © Joyce Haughey www.it-ebooks.info ffirs.indd vii 7/14/2010 6:06:21 PM T hanks to Executive Editor Carol Long for sticking with me (Lisa A Bucki) for my second experience pulling together the contents of this Bible Carol, it was a pleasure getting the job done for you I also appreciate the recommendation for this project that I received from my friend Jim Minatel Thanks also to Adaobi Obi Tulton, superhero Senior Project Editor Adaobi, you handled this monster project while also wrangling a three-year-old at home, with the poise of a person rooted firmly in tree pose Namaste The authors who contributed chapters from their individual Bible books provided the granite from which this edifice was built Thanks to these folks for their excellence and expertise: l John Walkenbach, Excel 2010 Bible l Herb Tyson, Word 2010 Bible l Michael R Groh, Access 2010 Bible l Faithe Wempen, PowerPoint 2010 Bible I thank Technical Editor Justin Rodino for vetting a huge volume of material under an aggressive schedule Your MVP experience was invaluable in making this a better book viii www.it-ebooks.info ffirs.indd viii 7/14/2010 6:06:21 PM S resaving, 552–553 slides as graphics, 561–562 specifying options, 562–564 transfers, 551–552 Windows 7, 553–555 Windows Vista, 555–556 Windows XP, 556–557 sharing options, 99–100 Windows 7, 58 Windows Vista, 58 Windows XP, 58 scanners, Raster graphics, 720–722 color depth, 722–723 image files from, 727–729 Clip Organizer, 729 paper source, 729 properties, 728 quality, 729 screens, 110–113 OneNote 2010, 1186–1188 Select Browse Object, 112–113 split box, 110–111 view rulers, 111 screenshots, 730–731 Search text box lists, 16 SECOND function, 444 seconds, values for, 449–450 section breaks, page setup, 179–182 automatic, 180 changes, 189 continuous, 179 even page, 179 icons, 180 insertion of, 179–180 next page, 179 odd page, 179 Quick Parts Gallery, 182 vertical page alignment, 189–190 section formatting, page setup, 178–182 columns, 179 footers, 178 footnotes, 178 headers, 178 line numbering, 179 margins, 179 orientation, 179 paper size, 179 paper source, 179 in paragraphs, 181–182 saving for reuse, 181–182 section breaks, 179–182 automatic, 180 continuous, 179 even page, 179 icons, 180 insertion of, 179–180 next page, 179 odd page, 179 security, 283–300 comments, 295–296, 298–300 acceptance of, 305 definitions, 298 deletions, 300 displays, 299 insertion of, 300 rejection of, 305 views, 299–300 digital signatures, 283, 288–290 CA, 290 process of, 289–290 removal of, 290 signing identities, 289 Document Inspector, 290–292 backup copies, 291 invisible content, 292 for proprietary information, 291 punctuation, 292 e-mails, 295, 881–889 attachments, 825 digital IDs, 883–885 digital signatures, 886–889 macros, 881–882 Excel 2010, 311 fundamentals, 355 Information Rights Management, 284–288 expiration dates, 288 setup, 286–288 trial services, 285 passwords, 284, 296–298 application of, 297–298 1289 www.it-ebooks.info bindex.indd 1289 7/14/2010 5:52:24 PM S tracking changes, 296, 301–306 acceptance of, 306 Display for Review, 304 options, 301 rejection of, 306 Review pane, 304–305 Show Markup, 301–303 Word 2010, 283–298 comments, 295–296, 298–300, 305 digital signatures, 283, 288–290 Document Inspector, 290–292 for documents, editing restrictions, 284, 292–296 e-mail addresses, 295 fill-in forms, 296 formatting restrictions, 284, 292–296 Information Rights Management, 284–288 network addresses, 295 passwords, to open/modify, 284, 296–298 read-only documents, 294–295 tracking changes, 296, 301–306 Select Browse Object, 112–113 editing in, 112–113 select queries, 1129 Selection method, 125 SET field, 270 shading in font groups, 131 page setup, 191 paragraph formatting, 144 decorative, 154–155 table layout and design, 227 shadows, in tables, 649 shapes in Publishing 2010, 977–979 in SmartArt, 693–695 formatting, 702 hierarchy diagrams, 696–698 reordering, 694–695 repositioning, 695 Shared Folders, 1223–1225 deletions, 1224–1225 Windows Explorer display, 1224–1225 SharePoint, 1199–1206, 1211–1225 Backstage view, 1202–1204 co-authoring, 1204–1205 blocking and, 1204–1205 indicators, 1205 locking and, 1204–1205 Groove workspaces, 1219–1223 creation of, 1219–1220 documents, 1220–1221, 1223 folders, 1220–1221 invitations, 1221–1223 tools, 1220 Workspace 2010 Client v., 1212–1214 LAN, 1199 Office 2010, 1202 servers, 1200–1206 libraries, 1200–1201 URLs, 1200–1202 Shared Folders, 1223–1225 deletions, 1224–1225 Windows Explorer display, 1224–1225 Workspace 2010 Client, 1211–1216 access, 1215 contacts lists, 1215 deleting accounts, 1214–1215 on different computers, 1213 Groove workspace v., 1212–1214 interfaces, 1215–1216 purpose, 1212–1213 workspace management, 1200, 1216–1219 creation of, 1216 deletions, 1219, 1221 files, 1212 folders, 1212 selection within, 1218 URLs, 1217 window views, 1218 SharePoint Workspace 2010 Client, 1211–1216 access, 1215 contacts lists, 1215 deleting accounts, 1214–1215 on different computers, 1213 Groove workspace v., 1212–1214 interfaces, 1215–1216 purpose, 1212–1213 Shift+Click, 109 Shortcut Menu commands, 374–375 1290 www.it-ebooks.info bindex.indd 1290 7/14/2010 5:52:24 PM S Show Document text, 195 Show Markup, 301–303 Side-by-Side feature, 359 simple mail transfer protocol (SMTP), 806 64-bit systems, Excel 2010, 310 SKIPIF field, 270 SkyDrive, 1206–1209 account creation, 1206–1207 document access, 1207–1209 favorites list, 1207–1208 shortcuts, 1207–1209 slicers, 310 slide layouts, 572, 598–600 Slide Master, 597–600, 624–628 themes, 597–600, 624–628 deletions, 626–627 layouts, 624–626 preservation of, 628 renaming, 627 Slide Show view, 535–536 Slide Sorter view, 534–535 slides, 561–562, 570–585 animation, 747–755 bulleted lists, 748 effects, 749–750 events, 747–748 expansion, 748 clip art on, 706–707 content form external sources, 574–579 copying, 574–576 from outlines, 576–578 text from web pages, 579 from Word documents, 578–579 content placeholders, 584–585 manually inserted objects v., 585 text insertion, 584–585 copying, 572–574 content form external sources, 574–576 date values, 620–621 errors, 581–582 footers, 620–621 in handouts, 763–764 layouts, 572, 597–600 live presentations, 776–778, 780–782 custom shows, 782–784 hidden slides, 781–782 management of, 579–584 deletions, 581 errors, 581–582 rearrangement options, 582–584 selection, 580–581 number values, 620–621 onscreen pens, 780 from Outline pane, 571 from outlines, 576–578 importing, 576–577 post-import cleanup, 578 text-based formats, 577–578 printing, 770 saving, 561–562 as graphics, 561–562 text, 562 from Slides pane, 571–572 transitions, 742–747 from Word documents, 578–579 Slides pane, 571–572 SmartArt, 160, 685–696 diagrams, 6, 686–691, 699–705 colors, 701–702 cycle, 687–688 effects, 701–702 formatting, 699–704 hierarchy, 688–689 insertion of, 691 list, 686 matrix, 689 picture, 690 pictures, 704–705 process, 686–687 pyramid, 689–690 relationship, 689 shape formatting, 702 style application, 700 text formatting, 702 editing text, 691–692 formatting, 699–704 editing, 703–704 resizing, 703 shapes, 702 1291 www.it-ebooks.info bindex.indd 1291 7/14/2010 5:52:24 PM S text, 702 modification of, 693–696 bullets, 694 flow direction change, 694 shapes, 693–694 text demotion/promotion, 694 picture insertion, 247–252 design tabs, 249 formatting options, 250–252 galleries, 248 hierarchical lists, 251 layout changes, 250 objects, 248 shapes group, 252 styles, 250–252 WordArt, 252 shapes, 693–695 reordering, 694–695 repositioning, 695 SMTP See simple mail transfer protocol social networks, 830 Solver add-in, Excel 2010, 311 spacebars, Office 2010, 24 spacing, table layout and design, 221–222 spam software, 860 sparklines, 8, 310, 515–524 auto-updating, 523–524 charts, 479 column, 516, 518 creation of, 517–518 customization, 519–522 axis scaling, 521–522 colors, 520–521 with hidden/missing data, 519–520 highlighting options, 521 line width, 520–521 sizing, 519 data summarization, 517–518 date axis specification, 522–523 groups, 519 line, 516 types, 516–517 changing of, 520 win/loss, 516 speaker notes, 760–770 page layout, 768–769 printing, 769–770 themes, 767 typing of, 767–768 special effects animation, 749–750 emphasis, 749 entrances, 749 exits, 749 gallery, 749–750 motion paths, 749 in PowerPoint 2010, 606–608 animation, 749–750 in Publisher 2010, 983–990 BorderArt, 983–986 building blocks, 990–991 drop caps, 986–988 formatting, 984 text, 989–990 typography tools, 989–990 WordArt, 988–989 testing, 607 3-D, 649–651 specialized queries, 1129 speech recognition, BC25 spell check, 79–82 defaults, 79 fine-tuning stage of, 80 for grammar, 81 highlighting, 81 settings, 82 split box screens, 110–111 split forms, 1081, 1088–1090 Splitter Wizard, 1035 SQL See Structured Query Language status bars, 40–42 Ribbon, 40–42 collaboration features, 41 customization, 41 Stay-on-Top dialog boxes, 48 Stream method, 125 Structured Query Language (SQL), 1014 style(s), 84–85, 159–175 access to, 160 charts, 488–490 1292 www.it-ebooks.info bindex.indd 1292 7/14/2010 5:52:24 PM T formatting, 679 coordination of, 161 cropping pictures, 241–242 groups, 159–169 Advanced Word prompt, 165 Apply Styles task pane, 162–163 Automatic Update, 163–165 creation of, 163–165 modification of, 163–165 Normal, 162 QAT, 163 Quick Style sets, 165–169 style-by-example, 164–165 task panes, 169–175 themes, 161 use of, 161–163 options, 160 Quick Style gallery, 160, 162 Quick Style sets, 165–169 creation, 166–169 dotx files, 166 modification, 166–169 Reset method, 168 reverting to, 167–168 saving applications, 167 security restrictions, 293–294 SmartArt, 160, 250–252 diagrams, 700 table layout and design, 223–227, 639–641 from galleries, 640 Live Preview, 224 Modify Style dialog box, 226 options, 225, 227 shading, 227 Table Style Gallery, 224–225 task panes, 169–175 Apply Styles, 162–163 heading, 170 icons, 170 options, 170 Recommend tabs, 172 Restrict tabs, 172–174 specific options, 169 Style Inspector, 174 style management, 171–174 in theme backgrounds, 614–615 WordArt, 989 wrapping, 236–237 style formatting, 122–124 character, 122 default, 123 direct v., 123–124 keyboard shortcuts, 124 paragraph, 122, 139–140 Style Inspector, 123 Style Inspector, 39 formatting, 123 task panes, 174 Subform controls, 1093 Subreport controls, 1093 subscript, 138 subtraction operators, 392 summing formulas, Excel 2010, 453–455, 470–478 conditional, 474–478 Conditional Sum Wizard, 475 And criteria, 476–477 Or criteria, 478 date comparisons, 476 for different ranges, 475 multiple criteria, 476–478 negative values, 474–475 single criteria, 474–476 text comparisons, 476 cumulative computations, 472–473 mixed references, 473 data ranges, 470–472 functions, 454 n values, 473–474 PivotTable, 471 superscript, 138 symbol fonts, 138 T Tab Control controls, 1093 tabbed dialog boxes, 49–50 font groups, 135 functional areas, 49 modeless, 50 tab locations, 50 1293 www.it-ebooks.info bindex.indd 1293 7/14/2010 5:52:24 PM T Table button, 633 Table Style Gallery, 224–225 Table Tools Layout tabs, 211, 214–216 tables, 203–230, 631–652 Access 2010, 1029–1077 additions, 1043–1047, 1068–1073 AutoNumber data type, 1057 Backstage view, 1029 creation, 1056–1057 custom, 1046 data files, 1034–1035 data types, 1050–1056 database development, 1032–1035 datasheets, 1073–1077 design tabs, 1043, 1047–1049 enabling, 1034 enhancement dialog boxes, 1034 extra features, 1039 fields, 1049–1056 indexes, 1049, 1060–1064 manipulation of, 1066–1068 multiuser systems, 1035 naming conventions, 1041–1042 navigation pane, 1035–1038 Office 2010, 1031 primary keys, 1047, 1057–1059 printing design, 1064–1065 Property Sheet, 1048 QAT, 1065 Ribbon, 1038–1039 rows, 1048 saving, 1065 Splitter Wizard, 1035 tblCustomers, 1057 templates, 1030 UI, 1040 workflow adaptation, 1041 additions, 1043–1047, 1068–1073 automatic validation, 1072–1073 datasheets, 1068–1073 navigation buttons, 1069–1070 new data, 1070–1071 saving records, 1071–1072 AutoFit Behavior, 205–207 to contents, 206 fixed columns, 206 to windows, 206 cells, 635–639 fills, 643–648 formatting, 641–652 insertion of, 217–218, 639 size as factor in, 220 splitting of, 219–220, 639 columns, 217–220, 635–639 deletion of, 217, 637–638 insertion of, 217–218, 637–638 merging in, 218–219 creation, 631–634, 1056–1057 drawing in, 633–634 Insert Table dialog box, 632 Table button, 633 data bars, 503 database development, 1007, 1009–1011 datasheets, 1011 design, 1022–1026 datasheets, 1073–1077 additions, 1068–1073 database development, 1011 editing, 1076–1077 manual replacements, 1076–1077 record navigation, 1073–1075 specific values, 1074–1075 dialog boxes, 205–206 alignment, 209 column creation, 209 row creation, 209 table conversion to, 209 text conversion to, 208–209 formulas, 409–413 AutoComplete feature, 413 data reference, 412–413 data summarization, 409–411 handles, 209–212 cell markers, 211 column resizing, 210 column selection, 210–211 copying table matter, 212 copying/moving columns, 212 copying/moving rows, 212 mouse pointer changes, 211 1294 www.it-ebooks.info bindex.indd 1294 7/14/2010 5:52:24 PM T row resizing, 210 row selection, 210–211 table selection, 210–211 Table Tools Layout tabs, 211 indexes, 1049, 1060–1064 importance of, 1061 multiple-field, 1061–1063 orders, 1060 secondary, 1064 simple, 1060 insertion of, 205–213 AutoFit Behavior, 205–207 based on existing data, 207–209 cell markers, 205 column width, 207 dialog box, 205–206, 208–209 handles, 209–212 Live Preview, 205 table shells, 208 text conversion, 208–209 tool grids, 205 layout and design, 215–230 ad hoc editing, 228 alignment, 220–221 borders, 228–230 breaks, 218 cells, insertion of, 217–218 cells, splitting of, 219–220 columns, deletion of, 217 columns, insertion of, 217–218 columns, splitting of, 219–220 deletion of table parts, 216–217 drawing tables, 228–230 Eraser tool, 230 Live Preview, 224 margins, 221–222 math for, 223 merging columns, 218–219 modifications, 216–230 multiple pages, 222 parts deletion, 216 rows, deletion of, 217 rows, insertion of, 217–218 rows, splitting of, 219–220 size of cells, 220 sorting, 222–223 spacing, 221–222 styles, 223–227 Table Tools Layout tabs, 211, 214–216 text direction, 221 manipulation of, 1066–1068 copying, 1066–1068 deletions, 1066 renaming, 1066 movement within, 635 page setup orientation, 185–186 PowerPoint 2010, 10 primary keys, 1047, 1057–1059 choice of, 1058 composite, 1059 creation of, 1058–1059 properties, 213–215 alignment, 213–214 indentation, 213–214 positioning, 213 preferred width, 213 Table Tools Layout tab, 214–216 text wrapping, 215 Publisher 2010, 979–981 data for, 981 formatting, 980–981 queries, 1130, 1150–1156 additions, 1150–1152 choice, 1130 deletions, 1152 field lists, 1152 join lines, 1151 limitations, 1154–1155 manipulation of, 1152 multiple fields, 1153–1154 naming, 1153 table panes, 1151–1154 Quick Tables, 203–204 gallery, 204 pre-formatted, 204 rows, 217–220, 635–639 deletion of, 217, 637–638 insertion of, 217–218, 637–638 splitting of, 219–220 shadows, 649 1295 www.it-ebooks.info bindex.indd 1295 7/14/2010 5:52:24 PM T structure modifications, 636–639 resizing, 637 styles, 223–227, 639–641 from galleries, 640 Live Preview, 224 Modify Style dialog box, 226 options, 225, 227 shading, 227 Table Style Gallery, 224–225 Table Tools Layout tabs, 211, 214–216 tabs v., 207–209 paragraph formatting, 150 Table Tools Layout, 211 text, 651–652 alignment, 651–652 changing direction, 652 3-D effects, 649–651 Word 2010, tabs default blank documents, 91–92 paragraph formatting, 148 dialog box, 135 Home, 74 paragraph formatting, 148–151 default, 148 leader setting, 150–151 tables v., 150 Ribbon, 23, 28–32 factors influencing, 28 groups, 30–31 rows, 29–30 tabs, 23, 28–32 tabular reports, 1158 tagged image file format (TIFF), 725 task panes, 37–40 Apply Styles, 162–163 Clip Art, 39 Document Management, 39 as independent, 39 Mail Merge Wizard, 39 pasting, 77 Protect Document, 39 Publisher 2010, 974 Research, 39 Style Inspector, 39 styles, 169–175 Apply Styles, 162–163 heading, 170 icons, 170 Manage Styles, 171–174 options, 170 Recommend tabs, 172 Restrict tabs, 172–174 specific options, 169 Style Inspector, 174 style management, 171–174 tasks, 942–955 assignments, 946–952 to multiple people, 951 receipt, 950 recurring, 949–950 status reports, 951–952 creation of, 945–950 assignments, 946–949 details, 946–947 definition, 942 due dates, 942 folders, 836 contacts, 914 OneNote 2010, 1184–1185 option setting, 953–955 ownership, 951 recurring, 949–950 status reports, 951–952 manual submission, 952 views, 941–944, 952–953 calendars, 952–954 default, 943 to-do bars, 952–953 tblCustomers, 1057 templates Access 2010, 1030 content, 94–96 gray field placeholders, 95 preview, 95 text labels, 95 documents, 92–96 comprehension of, 93–94 content and, 94–96 1296 www.it-ebooks.info bindex.indd 1296 7/14/2010 5:52:24 PM T creation of, 94 default global, 93 Resume, 93–94 e-mail rules, 867–871 file creation, 54–57 OneNote 2010, 1181 presentations, 545–548 online, 547–548 samples, 547 saved, 548 Publisher 2010, 963–964 formatting, 972 placeholders, 964 setup, 964 types, 963–964 QAT, 32 themes, application of, 602–603 UI, 26 Word 2010, Text Box controls, 1093 text boxes database development, 1026 in presentations, 585–593 AutoFit behaviors, 590–593 characteristics, 585–586 manual, 585–587 positioning, 589–590 selection, 587–588 sizing, 588–589 in Publisher 2010, 971, 989–990 settings, 990 text color, 131 Text data type, 1053 text wrapping, 215 themes All Using Source, 381 application of, 600–603 from galleries, 601–602 from template files, 602–603 backgrounds, 613–617 application of styles, 614–615 definition, 613 fills, 615–616 graphics, 616–617 color in, 603–605, 608–611 custom, 608–611 deletions, 610–611 placeholders, 603–604 sharing with other users, 610 switching of, 604–605 definition, 200 fonts, 605–606 custom, 611–612 deletions, 612 Publisher 2010, 973 sharing with other users, 611–612 switching of, 606 layouts, 621–626 copies, 625–626 deletions, 625 duplications, 625 modifications, 624–625 renaming, 625 Slide Masters, 598–600, 624–626 management, 628–630 copying from other presentations, 630 deletions, 629–630 for new themes, 628–629 renaming, 629 page setup, 200–201 built-in, 200–201 elements, 200 placeholders, 617–623 custom, 622–623 date values, 620–621 deletions, 619 footers, 620–621 formatting, 618–619 moving of, 619 number values, 620–621 restoral, 619 PowerPoint 2010, 9, 595–630 application of, 600–603 backgrounds, 613–617 colors, 603–605, 608–611 custom, 608–612 effects, 606–608 fonts, 605–606, 611–612 layouts, 621–626 management, 628–630 1297 www.it-ebooks.info bindex.indd 1297 7/14/2010 5:52:24 PM U placeholders, 617–623 Slide Master, 597–600, 624–628 storage, 597 templates v., 596–597 Report Wizard, 1168–1170 Slide Master, 597–600, 624–628 deletions, 626–627 layouts, 598–600, 624–626 preservation of, 628 renaming, 627 speaker notes, 767 32-bit systems, 3-D charts, 682 3-D effects, in PowerPoint 2010, 649–651 3-D ranges, 370 three-table select query, 1127 TIFF See tagged image file format Time data type, 1055 TIME function, 444 time values data types, 1055 Excel 2010, 331–332, 444–452 calculation of differences between time, 446–447 current displays, 444–446 decimal hours, 449–450 dialog boxes, 427 entering functions, 426 entry formats, 426 formatting, 426–427, 447 formulas, 445–446, 450 functions, 444 for hours, 450 military time, 425 for minutes, 449–450 for non-time-of-day, 451–452 for periods exceeding twenty-four hours, 447–449 rounding up of, 450–451 for seconds, 449–450 serial numbers, 424–425 times of day, 425 worksheets, 448, 452 TIMEVALUE function, 444 title bar, 28–29 application control caption buttons, 29 QAT, 29 TODAY function, 430 Toggle Button controls, 1093 top queries, 1130 total queries, 1129 tracking changes, 296, 301–306 acceptance of, 306 Display for Review, 304 options, 301 PowerPoint 2010, 529–530 rejection of, 306 Review pane, 304–305 Show Markup, 301–303 transitions, 741–747 slides, 742–747 effects, 742–744 sounds, 744–745 timing, 742–744 timing, 742–747 recording, 745–747 rehearsals, 745–747 transitions, PowerPoint 2010, 10 triple-clicking, 108 Tufte, Edward, 517 Typography tools, 989–990 features, 990 settings, 990 U UI See user interface unbound controls, 1094 Unbound Object Frame controls, 1093 underlining, 138 uniform resource locators (URLs), 1200–1202 SharePoint workspace management, 1217 update labels, 273 URLs See uniform resource locators user interface (UI), 25–27 Access 2010, 1040 charts, 654 Internet searches, 26 templates, 26 1298 www.it-ebooks.info bindex.indd 1298 7/14/2010 5:52:24 PM W V values, database development, 1012 VBA See Visual Basic for Applications vector graphics See clip art; SmartArt Versioning feature, 102 vertical page alignment, 189–190 Centered, 189 Justified, 189–190 video importing, PowerPoint 2010, 529 video output, 529 view rulers, screens and, 111 viruses, e-mails, 877–878 malware, 877 on-demand scan, 878 phishing, 878 software, 877–878 Visual Basic for Applications (VBA), 311 database development, 1009 naming conventions, 1042 W WEEKDAY function, 430 WEEKNUM function, 430 Whole-Word method, 125 Widow/Orphan control, 153 windows, Excel worksheets, 347–351 closing of, 350–351 manipulation procedures, 350 maximization, 348–349 minimization, 349 moving of, 349 multiple, 347–348 resizing, 349 restoral, 349 switching among, 349–350 tab controls, 351 Windows Metafile See wmf extension Windows Rights Management (WRM), 850 Windows finding files, 17 multiple windows, 70 off-line folders file, 835 saving files, 58 saving presentations, 553–555 to computer, 554 Homegroups, 554 libraries, 554 starting an application, 15 Windows Vista multiple windows, 70 off-line folders file, 835 saving files, 58 saving presentations, 555–556 starting an application, 15 Windows XP, 18–19 finding files, 18–19 off-line folders file, 835 Open dialog box, 19 saving files, 58 saving presentations, 556–557 win/loss sparklines, 516 wmf extension, 706 Word 2007 Backstage, 42–43 file formats, 52 Word 2010, 3–5 See also documents; paragraph formatting; pictures, insertion of; SharePoint advanced Options, 45–47 data sources, 256 docx file format, 99, 101–106 docm v., 104–105 docx format, 101–106 components, 106 docm v., 104–105 XML, 105–107 zip files, 106 Excel 2010, 1229–1238 cells, 1230–1232 charts, 1230, 1233–1234 Clipboard, 1230–1233, 1236–1237 drag-and-drop, 1237 files, 1230 graphics, 1232–1233 objects, 1230, 1234–1235, 1237–1238 pasting, 1231–1233 spreadsheets, 1235–1236 file formats, 100–107 1299 www.it-ebooks.info bindex.indd 1299 7/14/2010 5:52:24 PM W backward compatibility, 100 Compatibility Checker, 101–102 Compatibility Pack, 104 compression, 100 docx, 101–106 extensions, 100–101, 104 open, 100, 103 packaging, 104 robustness in, 100 saving, 102–104 Versioning feature, 102 XML, 52–53, 101, 105–107 graphics, 4, 247–252 design tabs, 249 formatting options, 250–252 galleries, 248 hierarchical lists, 251 layout changes, 250 objects, 248 shapes group, 252 styles, 250–252 WordArt, 252 information selection, 72 mail merge, Office 2010 options, BC4–BC6 OneNote 2010, 1227–1229 notebooks, 1229 Outlook 2010, 1240–1243 Address Book, 1241–1242 pictures, insertion of, 231–232 adjusting attributes, 242–243 clip art, 245–247 from Clipboard, 234 cropping, 238–242 default search locations, 231 dragging of, 238 effects, 242 format support, 232–234 from Internet, 234 from LAN, 230 link to file, 232 manipulation of, 234–245 non-embedded, 232 nudging of, 238 options, 232 page arrangement, 244–245 from removable media, 230 resizing, 238–240 SmartArt, 247–252 wrapping, 235–237 PowerPoint 2010, 1238–1240 conversion from, 1239 conversion to, 1239–1240 purpose, review, security, 283–298 comments, 295–296, 298–300, 305 digital signatures, 283, 288–290 Document Inspector, 290–292 for documents, editing restrictions, 284, 292–296 e-mail addresses, 295 fill-in forms, 296 formatting restrictions, 284, 292–296 Information Rights Management, 284–288 network addresses, 295 passwords, to open/modify, 284, 296–298 permissions, 283–286 read-only documents, 294–295 styles, 293–294 tracking changes, 296, 301–306 SharePoint, 1199–1206, 1211–1225 Backstage view, 1202–1204 co-authoring, 1204–1205 Groove workspaces, 1219–1223 LAN, 1199 Office 2010, 1202 servers, 1200–1206 Shared Folders, 1223–1225 Workspace 2010 Client, 1211–1216 workspace management, 1200, 1216–1219 slides from, 578–579 styles, tables, templates, text encoding, BC19–BC20 word wrap, 90–91 margins, 90–91 WordArt, 252 Publisher 2010, 988–989 styles, 989 workbooks, Excel 2010 1300 www.it-ebooks.info bindex.indd 1300 7/14/2010 5:52:24 PM Z formula cell references, 408–409 saving, 324–325 WORKDAY function, 430 WORKDAY.INTL function, 431 Works Databases, 256 worksheets See Excel worksheets wrapping, 235–237 background in, 235 default styles, 235 editing, 237 exceptions, 235 footer layer, 235 header layer, 235 Publisher 2010, 996–997 setting up, 235 styles, 236–237 WRM See Windows Rights Management X XML See eXtensible Markup Language XML Paper Specification (XPS) files, 53 XPS See XML Paper Specification files Y YEAR function, 431 YEARFRAC function, 431 Yes/No data type, 1055 Z zip files, Word 2010 file formats, 106 Zoom, BC24 Zoom sliders, 63 PowerPoint 2010, 537 1301 www.it-ebooks.info bindex.indd 1301 7/14/2010 5:52:24 PM The keys to your new Office Unlock the full potential of Microsoft Office 2010 with our comprehensive Bibles from expert authors These are the books you need to succeed! 978-0-470-59184-0 978-0-470-47487-7 978-0-470-47534-8 978-0-470-59186-4 978-0-470-59185-7 www.it-ebooks.info 50993_Sybex_em 2.indd 2/8/10 2:49 PM The leading Microsoft Office application experts together in one book! • Create a document in Word and master applying styles, themes, and formatting • Take advantage of Excel’s formulas and functions—and show off your data • Build visually engaging PowerPoint® presentations that you can deliver on one or two screens or on CD • Set up your calendar, create tasks, and secure your e-mail in Outlook® • Lay out dazzling publications using Publisher’s easy tools Visit www.wiley.com/go/office 2010bible to find appendixes detailing how to customize Office for your needs Microsoft® Get the very most out of Office 2010 with this all-in-one resource Microsoft Office Bible 2010 combines the best-of-the-best content from the Excel 2010 Bible, Word 2010 Bible, PowerPoint 2010 Bible, and the Access 2010 Bible You’ll get quickly up to speed on the major power tools of Office 2010—plus find additional content for Publisher, Outlook, and much more Put Office 2010 to work and make your work easier with this best-ofthe-best guide! Companion Web Site Office 2010 The best of the best—in one, power-packed reference! Companion Web Site About the Authors John Walkenbach is a bestselling Excel author and has published more than 50 books on spreadsheets Herb Tyson has been a Microsoft MVP for over 10 years specializing in Microsoft Word and has written over a dozen computer training books Michael R Groh is a well-known author specializing in Windows database systems and has been involved in every Microsoft Access beta program Faithe Wempen is a Microsoft Office Specialist Master Instructor and software consultant with over 90 computer books to her credit Lisa A Bucki has been writing and teaching about computers and software for 15 years • Learn about sharing information online and between applications Shelving Category: Business Software / Microsoft Office Reader Level: Beginning to Advanced $44.99 USA $53.99 Canada www.it-ebooks.info • Appendixes with additional information about how to customize Office John Walkenbach, Herb Tyson, Michael R Groh, Faithe Wempen, and Lisa A Bucki Office 2010 Microsoft® Master the essentials of all Office programs Learn shortcuts and tricks f rom the experts • Create a database with tables, forms, queries, and reports in Access® www.wiley.com/go/office2010bible Companion Web Site Walkenbach, Tyson, Groh, Wempen, Bucki Explore tools for sharing and organizing information The book you need to succeed! [...]...Introduction xxxix Part I: Common Office Features 1 Chapter 1: Welcome to Microsoft Office 2010 3 Chapter 2: Navigating in Office 23 Chapter 3: Mastering Fundamental Operations 51 Part II: Creating Documents with Word 87... Office Applications 1227 Appendix A: Customizing Office online Appendix B: Optimizing Your Office Installation online Appendix C: International Support and Accessibility Features online Index 1245 x www.it-ebooks.info ffirs.indd x 7/14 /2010 6:06:22 PM Introduction xxxix Part I: Common Office. .. xxxix Part I: Common Office Features 1 Chapter 1: Welcome to Microsoft Office 2010 3 Learning about Office Applications 3 Word 4 Excel 5 PowerPoint 8 Outlook 10 Taking Advantage of Other Office Applications 11 Publisher 11 Access 11 OneNote ... 522 Auto-updating Sparklines .523 Summary 524 xxi www.it-ebooks.info ftoc.indd xxi 7/14 /2010 9:14:38 PM Contents Part IV: Persuading and Informing with PowerPoint 525 Chapter 20: A First Look at PowerPoint 2010 527 What’s New in PowerPoint 2010? .528 Backstage View .528 Better Support for Video Import and Editing 529 Output... Boxes 48 Using Tabbed Dialog Boxes 49 Summary 50 Chapter 3: Mastering Fundamental Operations 51 Working with Files 51 Understanding Office 2010 File Formats 51 Creating a New, Blank File .53 Creating a File with a Document Template .54 Saving and Naming a File 57 Opening a File 60 Closing... Convert .98 Save & Send (Formerly Publish) .99 Compatibility with Previous Versions of Word .100 To doc or Not to doc 102 Persistent Save As 103 Microsoft Office Compatibility Pack .104 docx versus docm 104 Converting a docx File into a docm File 105 Understanding docx 105 Navigation Tips and Tricks ... .13 Closing an Application 16 Finding Files 17 Getting Help .19 Browsing Help Contents 19 Searching Office. com 19 Summary 21 Chapter 2: Navigating in Office 23 Discoverability 24 The “Results-Oriented” User Interface .25 Ribbons and Things 27... Clips .713 Deleting Clips from the Clip Organizer 715 Making Clips Available Offline 716 Browsing for More Clips on Office. com 716 Understanding Raster Graphics 718 xxvi www.it-ebooks.info ftoc.indd xxvi 7/14 /2010 9:14:38 PM Contents Resolution .720 Color Depth 723 File Format .723 Importing Image Files into PowerPoint... 1026 Chapter 34: Creating Access Tables 1029 Getting Started with Access 1029 The Templates Section 1030 The Office Backstage View 1031 Creating a Database 1032 The Access 2010 Environment 1035 The Navigation Pane 1035 The Ribbon 1038 Other Relevant Features of the Access Environment 1039... Getting Started Making Charts 479 Chapter 19: Communicating Data Visually 497 Part IV: Persuading and Informing with PowerPoint 525 Chapter 20: A First Look at PowerPoint 2010 527 Chapter 21: Creating a Presentation, Slides, and Text 545 Chapter 22: Working with Layouts, Themes, and Masters 595 Chapter 23: Working with Tables and Charts ... 7/14 /2010 6:06:21 PM Microsoft Office 2010 Bible ® John Walkenbach Herb Tyson Michael R Groh Faithe Wempen Lisa A Bucki www.it-ebooks.info ffirs.indd i 7/14 /2010 6:06:17 PM Microsoft Office 2010. .. Microsoft Office 2010 suite Inside, you get coverage of these members of the various versions of the Office Suite: l Microsoft Word 2010 l Microsoft Excel 2010 l Microsoft PowerPoint 2010 l Microsoft. .. Outlook 2010 l Microsoft Publisher 2010 l Microsoft Access 2010 l Microsoft OneNote 2010 This book brings together chapters from the new versions of the Word, Excel, PowerPoint, and Access Bibles