Business writing sample

WRITING FOCUS Unit 8: Appointments Dear Mr. Jacob, Thank you to inform (1) for informing me. I’m afraid Wednesday is not (2) good for me because I meet (3) am having an important meeting with another client that day. I can do you on (ugh ugh, be careful!)(4) Thursday 9 th , (period) Does that work for you (5) are you ok on the 9 th ? If that’s not good for you (6) (great), what is about (7) the 10 th ? Regards, ABC Notes: 1. Thank sb for V-ing st Remember the famous song by Bon Jovi “Thank you for loving me” !!? 2. After ‘to be” must be either a Noun, Adjective, or V-ing. Other phrases with similar meaning are: I’m afraid I can’t do make Wednesday 8 th am tied up/pretty busy have got plans/something on 3. When you talk about definite plans for the future, you should use the present continuous (be+V-ing). In this case, your plan of meeting another client is already fixed, therefore you can’t say “I meet client that day” . 4. “To do somebody” alone can mean “to have sexual intercourse with sb”. Try not to scare your client away with such a fatal English mistake :P. Similar phrases are: I am available am free Thursday 9 th can make Thursday works for me Suits me 5. You are asking about someone’s state of health when you say “are you ok”, and should be used in informal writing only. Instead you should say “does that work for you/ does that suit you” 6. Good job for using this phrase. You can also use: If that doesn’t work for you Suit you 7. What is…? Is to ask for description/explanation of something. Here you want to raise a suggestion of a date to the client, not asking them to explain/describe that date for you. You should say: How about/ What about the 11 th ? How does the 11 th sound? Word power 1. Appointment(n) Make/break/keep an appointment By appointment 2. Organize (v) 3. Organization (n) e.g.: WTO, WHO, FAO 4. Schedule (N,v): To be ahead of/behind schedule To schedule something for somebody 5. Decide (v) To decide to do st To decide on st 6. Cancel (v) To cancel a reservation/an order E.g.: The flight was cancelled because of bad weather. 7. Suggest (v) To suggest V-ing/ that sb V 8. Happen (v) St happen To happen to do st 9. Postpone (v) Shall we postpone the meeting? 10. Plan (v,n) Make plan to do st/for st 11. Delay e.g.The train was delayed for 2 hours. 12. Apology (n) to offer/make/accept an apology to sb 13. Apologize (v) To apologize to sb for st 14. interview (n,v) . WRITING FOCUS Unit 8: Appointments Dear Mr. Jacob, Thank you to inform (1) for informing me. I’m. asking about someone’s state of health when you say “are you ok”, and should be used in informal writing only. Instead you should say “does that work for you/ does that suit you” 6. Good job