Managing the Exchange 2007 Mailbox Server Role • Chapter 4 217 3. Now click the Mailbox Settings tab (Figure 4.49). Figure 4.49 The Mailbox Settings Tab 4. Select Messaging Records Management, then click the Properties button. 5. Tick Managed folder mailbox policy, then click Browse (see Figure 4.50). 218 Chapter 4 • Managing the Exchange 2007 Mailbox Server Role 6. Select the respective managed folder mailbox policy, then click OK three times (see Figure 4.51). The fi nal thing we need to do is to schedule the messaging records management enforcement process to run at a specifi ed time. Figure 4.50 Messaging Records Management NOTE As shown in Figure 4.50, it’s possible to suspend expiration of items from a mailbox for a specifi ed period. This could be a good idea. Managing the Exchange 2007 Mailbox Server Role • Chapter 4 219 Figure 4.51 Selecting the Managed Folder Mailbox Policy SOME INDEPENDENT ADVICE The messaging records management enforcement process is disabled by default. This means that although you have applied a managed folder mailbox policy to one or more recipients, the respective managed folders will not show up in the user’s client (Outlook 2007 or OWA 2007) until the process has run at least one time. Depending your organization’s legal needs with regard to messaging records resource management, this could be every 24 th hour, or if your legal needs are more relaxed, perhaps once a week. The messaging records management enforcement process is actually a managed folder assistant, or more precisely, an Exchange mailbox assistant, that’s responsible for creating the managed folders in your user mailboxes as well as applying the confi gured managed content settings to them throughout your organization. One managed folder assistant exists for each mailbox server deployed in your 220 Chapter 4 • Managing the Exchange 2007 Mailbox Server Role To enable the managed folder assistant, you need to perform the following steps: 1. In the Exchange Management Console, click the Mailbox subnode under the Server Confi guration work center node. 2. Select the respective Mailbox server in the Result pane. 3. Now click the Properties link under the mailbox server name in the Action pane. 4. Click the Messaging Records Management tab. 5. The Messaging Records Management Enforcement Process is set to Never Run. Change that to Use Custom Schedule, then click the Customize button (see Figure 4.52). organization. When the managed folder assistant begins, it will process all mailboxes on the given mailbox server. If it doesn’t fi nish processing all the mailboxes in the scheduled time, it will start where it left off the next time it’s scheduled to run. Figure 4.52 Starting the Messaging Records Management Enforcement Process 6. In the schedule, specify the times and days when the managed folder assistant should run. In Figure 4.53, we set it to run for one hour at midnight every day. Figure 4.53 Specifying the Schedule 7. Click OK twice to return to the EMC. NOTE To confi gure the schedule using the EMS, you need to run the Set-MailboxServer CMDlet with the ManagedFolderAssistantSchedule parameter. For detailed syntax and parameter information, type Get-Help Set-MailboxServer in the EMS. Bear in mind that even though the managed mailbox assistant has been scheduled to run for one hour, it doesn’t mean it will do so. If the assistant has processed all mailboxes in under one hour, it will stop. Now that you have scheduled the mailbox folder assistant, the managed folders you have linked to a policy that has been applied to a set of mailboxes will appear after the managed folder assistant has run. But what if you want to force a newly created managed folder to appear in the mailboxes, Managing the Exchange 2007 Mailbox Server Role • Chapter 4 221 . Starting the Messaging Records Management Enforcement Process 6. In the schedule, specify the times and days when the managed folder assistant should run. In Figure 4.53, we set it to run for one. Set-MailboxServer CMDlet with the ManagedFolderAssistantSchedule parameter. For detailed syntax and parameter information, type Get-Help Set-MailboxServer in the EMS. Bear in mind that even though