ADOBE INDESIGN CS2 REVEALED- P23 pot

INDESIGN 9-6 Working with Tabs and Tables In Figure 5, the position of the tab has again not changed, but its alignment has changed to a right-justified tab. Notice that the lines of text are all aligned on the right. In Figure 6, the tab alignment has been changed to an align-to-decimal tab. The decimal points of each number in the col- umn are aligned at the 2.25" mark. Clearly, this tab is a good choice when working with numbers. When you use the align-to-decimal tab, you can align text with characters other than a decimal point, such as an asterisk or a dol- lar sign. As shown in Figure 7, by clicking the Align to Decimal Tab button, then typ- ing a $ in the Align On text box, the col- umn is aligned on the dollar sign. FIGURE 5 Using the Right-Justified Tab button FIGURE 6 Using the Align to Decimal Tab button FIGURE 7 Using the Align On text box in the Tabs palette Right-Justified Tab button Text is aligned right Align to Decimal Tab button Align to Decimal Tab button Text is aligned on the decimal point Text is aligned on the dollar sign Align On text box Lesson 1 Work with Tabs INDESIGN 9-7 FIGURE 8 Applying a rule creates the need for a text inset FIGURE 9 Applying a text inset to the top and left sides of the text frame Using Text Insets When you enter text in a text frame, text insets determine how far from the edge of the frame the text is positioned—how far it is inset into the frame. Text insets can be entered for all four sides of a text frame— top and bottom, left and right. For example, a .5" text inset means that text will be inset one-half inch on all four sides of a frame. In Figure 8, a heavy black stroke has been added to the text frame. The addition of the stroke makes the position of the text visu- ally unpleasing—the text is too close to the top and the left edges of the frame. Text inset values are entered in the Text Frame Options dialog box. In Figure 9, a .25" text inset has been added to the top and left sides of the frame. Note the light blue line that indicates the top and left margins of the text within the text frame. QUICKTIP When you use tabs in a text frame that has a text inset, the tab ruler aligns itself with the text inset line—the light blue line—not the left edge of the text frame. .25" text inset top and left Light blue line indicates text inset INDESIGN 9-8 Working with Tabs and Tables Adding Rules above or below Paragraphs Many times, you will want to add a hori- zontal rule above or below a line (or lines) of text. InDesign regards rules above and below text as paragraph attributes—in other words, they are part of the text for- matting. If you resize the text—let’s say you make it larger—the rule increases however much is necessary to continue underlining the text. If you move the text, the rule moves with it. Rules for text are defined in the Paragraph Rules dialog box, shown in Figure 10. This dialog box allows you to specify a number of attributes for the rule, including its color and its weight. This is where you also specify whether the rule is positioned above or below the text. When you apply a rule below text, the rule is positioned by default at the baseline of the text. Often, you will find this to be visu- ally unpleasing. Figure 11 shows text with a rule positioned at its baseline. Generally speaking, a rule below looks best when it is slightly below the baseline. Use the Offset text box in the Paragraph Rules dialog box to accomplish this. When the rule is defined as a Rule Below, a positive offset value moves the rule down from the baseline. Rule offsets are best specified in points. A point is 1/72 of an inch. This small increment allows you to be very specific when positioning a rule. For a rule below, a two- or three-point offset value is usually best. Figure 12 shows the same rule with a three-point offset. QUICKTIP If your ruler units are set to inches, you can still enter values as points. Simply type p before a value to specify it as points. For example, if you want to specify a six-point offset value, type p6 in the Offset text box. FIGURE 10 Paragraph Rules dialog box FIGURE 11 Rule below, at the baseline FIGURE 12 Rule below, with a 3-point offset Click to activate a rule Rule positioned with a zero offset value Lesson 1 Work with Tabs INDESIGN 9-9 Set a text inset and insert tabs 1. Open ID 9-1.indd, then save it as Tabs. 2. Click the Selection Tool if necessary, click the blue text, click Object on the menu bar, then click Text Frame Options. 3. In the Inset Spacing section, type .25 in the Top text box, type .125 in the Left text box, click OK, then compare your work to Figure 13. 4. Click Type on the menu bar, then click Tabs. As shown in Figure 14, the left edge of the tab ruler (not the left edge of the Tabs palette) is automatically aligned with the left edge of the text inset so that the measure- ments in the ruler exactly match the text. 5. Click the Type Tool , select all of the text in the frame, then click the Left- Justified Tab button in the Tabs palette (if necessary). 6. Position the pointer in the white space in the top third of the tab ruler—just above the numbers—then click and drag until the X text box reads 1 in, as shown in Figure 15. 7. Repeat Step 6 to create a new tab at 2". TIP To delete a tab from the tab ruler, simply drag it straight up and release the mouse button. 8. Click anywhere in the tab ruler to the right of the second tab to add a third tab. The third tab remains selected, and its hori- zontal location is displayed in the X text box. (continued) FIGURE 13 Insetting text FIGURE 14 Tabs palette FIGURE 15 Adding a tab to the tab ruler Inset top and left Left edge of tab ruler aligns with left edge of text inset Tab in the tab ruler INDESIGN 9-10 Working with Tabs and Tables 9. Double-click the value in the X text box, type 3, then press [Enter] (Win) or [return] (Mac). The third tab is moved to the 3" mark. 10.Using either of the two methods from the above steps, add a new tab at 4", then com- pare your work to Figure 16. You inset text from the top and left margins in the Text Frame Options dialog box. You then selected all the text in the frame and set four left-justified tabs at 1" intervals. Enter text using tabs 1. Click the Type Tool if necessary, click to the left of the first # sign in the first line of text, then press [Tab]. 2. Tab the remaining text in the first line so that your page resembles Figure 17. 3. Click to the right of the word T-Shirts, press [Tab], then type 50. 4. Press [Tab], type 45, press [Tab], type White, press [Tab], then type $950. Your page should resemble Figure 18. 5. Using the same method, enter the informa- tion shown in Figure 19 so that your page matches the figure. Note that, now that the text is entered, the text is not centered in the frame—there is a large gap to the right of the last column. 6. Select all of the text, click Object on the menu bar, click Text Frame Options, change the Left inset value to .5, then click OK. (continued) FIGURE 16 Adding the fourth tab FIGURE 17 Tabbing the first line of text FIGURE 18 Entering tabbed values for the first product line Four tabs Lesson 1 Work with Tabs INDESIGN 9-11 Everything shifts to the right and the tabs remain spaced at 1" intervals. As shown in Figure 20, the left edge of the tab ruler is no longer aligned with the left edge of the text inset. 7. Click in the text to deselect it, then click the Position Palette above Text Frame button . The left edge of the tab ruler realigns itself with the left edge of the text inset. You used tabs to enter text at specific horizontal locations. You modified the left text inset value, noting that the 1" tab intervals were not affected. Change type of tabs and location of tabs 1. Drag the Tabs palette straight up so that the entire document is visible, then select all of the blue text. 2. Click the first tab at the 1" location in the tab ruler to select it. 3. Click the Center-Justified Tab button . As shown in Figure 21, the tab changes to a center-justified tab and the first column of text is now centered at the 1" mark. 4. With the first tab in the tab ruler still high- lighted, double-click the value in the X text box, type 1.375, then press [Enter] (Win) or [return] (Mac). The first column is now centered at the 1.375" mark. 5. Click the second tab to highlight it, click the Center-Justified Tab button , then relo- cate the tab to 2.3". (continued) FIGURE 20 Increasing the left inset FIGURE 19 Entering tabbed values for the remaining products FIGURE 21 Changing a left-justified tab to a center-justified tab Center-justified tab Numbers are center aligned INDESIGN 9-12 Working with Tabs and Tables 6. Click the third tab to highlight it, click the Center-Justified Tab button , then relo- cate the tab to 3.25". 7. Click the fourth tab to highlight it, click the Align to Decimal Tab button , then relo- cate the tab to 4.25". 8. Select only the “# Sold” text in the top row, then relocate its tab to 2.1". 9. Type .00 after $950, $1500 and $725. 10.Click Edit on the menu bar, click Deselect All, save your work, then compare your page with Figure 22. TIP Be sure to save your work, because you will revert to this point after the next set of steps. You selected tabs, changed them to different types of tabs, then moved tabs in the tab ruler. Apply tab leaders and rules 1. Select all of the blue text, then click the first tab in the tab ruler to highlight it. 2. Type a period (.) in the Leader text box in the Tabs palette, press [Enter] (Win) or [return] (Mac), then deselect all. As shown in Figure 23, the period is used as a character that connects the product list- ings to the first tab. 3. Select all of the blue text, click the second tab in the tab ruler, type a period (.) in the Leader text box, press [Spacebar], then press [Enter] (Win) or [return] (Mac). Using the space creates a more open dot pattern. (continued) FIGURE 22 Viewing reformatted tabs Lesson 1 Work with Tabs INDESIGN 9-13 4. Click the third tab in the tab ruler, type an asterisk (*) in the Leader text box, then press [Enter] (Win) or [return] (Mac). 5. Click the fourth tab in the tab ruler, type a hyphen (-) in the Leader text box, press [Enter] (Win) or [return] (Mac), deselect, then compare your work to Figure 24. 6. Click File on the menu bar, click Revert, then click Yes (Win) or Revert (Mac). 7. Select all of the text, click the Paragraph palette list arrow, then click Paragraph Rules. 8. Click the list arrow at the top of the dialog box, click Rule Below, then click the Rule On check box. 9. Choose the settings for Weight, Color, Offset, and Right Indent as shown in Figure 25, click OK, then deselect all. Note that in the Offset text box, the intended six-point offset is specified as p6. When you tab from the Offset text box to the Right Indent text box, the p6 value is automatically converted to its equivalent in inches. 10.Select only the top line of text in the table, click the Paragraph palette list arrow, click Paragraph Rules, click the Weight list arrow, click 1 pt, then click OK. 11. Deselect all, save your work, compare your page to Figure 26, then close the Tabs document. You used the Leader text box in the Tabs palette to set various characters as tab leaders. You used the Paragraph Rules dialog box to apply a rule below the rows of text in the text frame. FIGURE 23 Using a period as a tab leader FIGURE 24 Viewing various characters as tab leaders FIGURE 25 Choosing attributes for the rule below FIGURE 26 Viewing the finished chart Offset value entered as six points LESSON 2 What You’ll Do INDESIGN 9-14 Working with Tabs and Tables Working with Tables An important component to any layout application, tables are an efficient method for communicating large amounts of information. Tables consist of rectangles in horizontal rows and vertical columns. Each rectangle is called a cell. Figure 27 shows an example of a table. The first important thing to note about tables is that InDesign regards them as text. Tables can only be created within a text frame. When you edit a table, you do so with the Type Tool. If you select a table with the Selection Tool, you can only mod- ify the text frame, not the contents of the table cells in the text frame. Creating Tables The first step in creating a table is to cre- ate a text frame. Once you’ve created the text frame, the Insert Table dialog box, shown in Figure 28, allows you to specify the number of rows and the number of columns for the table. When you create the table, it always appears in a default layout, as shown in Figure 29. Note that the width of the cells is determined by the number of columns and the width of the text frame. In other words, the default width of the cells is the width of the text frame divided by the number of columns. Formatting Tables The Table palette, shown in Figure 30, is command central for manipulating a table. Even after you create the table, you can modify the number of rows and columns using the Table palette. Once you have created the table, you then determine the width of the columns and the height of the rows. Columns and rows in a table do not have to have the same width and height. Individual columns can have varying widths, and individual rows can have varying heights. Column widths and row heights determine the size of the cells that they create. You can determine the size of all the cells in a table simultaneously by selecting them all and entering values in the Table In this lesson, you will create a table and apply fills and strokes. ▼ CREATE AND FORMAT A TABLE Lesson 2 Create and Format a Table INDESIGN 9-15 palette. You can also select a single column and specify a width for that column only, or select a single row and specify a height for that row only. Figure 31 shows the default table modi- fied with different row heights. The top row is .5" high. The other rows are all 1.625" high. QUICKTIP Long tables may continue over many pages in your docu- ment. To repeat information from the top or bottom row each time the table is divided, you can use headers or footers. Headers and footers can be specified in the Insert Table dialog box at the time that you create the table, or you can convert existing rows to header or footer rows using the Convert Rows To Header or Footer commands on the Table menu. QUICKTIP You can import a table from a Microsoft Word or Excel document using the Place command. The imported data appears in an InDesign table. FIGURE 27 An example of an InDesign table FIGURE 29 Default table layout FIGURE 28 Insert Table dialog box [...]... You can apply strokes to the cells of the table, thereby controlling the color and the weight of the lines that make up the table grid You apply strokes and fills to a table just as you would to other InDesign objects You can select a single cell, multiple cells, or an entire row or column Remember, you use the Type Tool to select elements of a table You can then use the Swatches palette to add a fill... visually interesting and easy to read Figure 32 shows the table with fills using two colors that alternate every other row FIGURE 30 Number of Rows text box Text rotation buttons Column Width text box INDESIGN 9-16 Modified table Number of Columns text box Row Height list arrow Buttons for aligning text vertically FIGURE 31 Table palette Row is 5" high Rows are 1.625" high FIGURE 32 A table with alternating... times, so that there are seven rows in the table, as shown in Figure 34 You created a table, then used the Table palette to increase the number of rows in the table Lesson 2 Create and Format a Table INDESIGN 9-17 Set a table’s size FIGURE 35 Selecting multiple rows 1 Position the pointer over the second cell in the first column, then click and drag to select all of the rows except the top row, as... the right 5 Click once to select the top row, as shown in Figure 37 6 Click the Row Height list arrow in the Table palette, then click Exactly FIGURE 36 Setting the height of selected rows (continued) INDESIGN 9-18 Working with Tabs and Tables FIGURE 37 7 Type 625 in the text box next to the Row Height text box, press [Enter] (Win) or [return] (Mac), then compare your work to Figure 38 Selecting a single... and entered a value for their height in the Table palette You selected only the top row, then entered a different value for its height You then deleted a row so that all rows could fit in the text frame INDESIGN 9-19 Apply strokes to a table FIGURE 39 Preparing to select the entire table 1 Position the pointer over the top-left corner of the table so that a black diagonal arrow appears, as shown in Figure... the menu bar again, click Hide Frame Edges (if necessary), then compare your work to Figure 40 FIGURE 40 Viewing strokes applied to cells You selected all the cells of the table, then applied strokes INDESIGN 9-20 Working with Tabs and Tables . The imported data appears in an InDesign table. FIGURE 27 An example of an InDesign table FIGURE 29 Default table layout FIGURE 28 Insert Table dialog box INDESIGN 9-16 Working with Tabs. indicates text inset INDESIGN 9-8 Working with Tabs and Tables Adding Rules above or below Paragraphs Many times, you will want to add a hori- zontal rule above or below a line (or lines) of text. InDesign. INDESIGN 9-6 Working with Tabs and Tables In Figure 5, the position of the tab has again not changed,