VIETNAM MARITIME UNIVERSITY INTERNATIONAL SCHOOL OF EDUCATION FIELDTRIP REPORT VINASHIP JOINT STOCK COMPANY Student Bui Ngoc Quynh Student ID 84621 Class IBL1001 Haiphong, 5/ 2022 VIETNAM MARITIME UNI[.]
VIETNAM MARITIME UNIVERSITY INTERNATIONAL SCHOOL OF EDUCATION FIELDTRIP REPORT VINASHIP JOINT STOCK COMPANY Student: Bui Ngoc Quynh Student ID: 84621 Class: IBL1001 Haiphong, 5/ 2022 VIETNAM MARITIME UNIVERSITY INTERNATIONAL SCHOOL OF EDUCATION FIELDTRIP REPORT VINASHIP JOINT STOCK COMPANY STUDENT: Bui Ngoc Quynh STUDENT ID: 84621 CLASS: IBL1001 Supervisor: Times New Roman 14, Bold Division: (Division of supervisor) Times New Roman 14, Bold Faculty: (Faculty of supervisor) Times New Roman 14, Bold Haiphong, 5/ 2022 Vinaship Joint Stock Company AUTHOR’S DECLARATION I, the undersigned Bui Ngoc Quynh hereby declare that I am the sole author of this report, Vinaship Joint Stock Company This report contains no material previously published by any other person except where due acknowledgement has been made This report contains no material which has been accepted as part of the requirements of any other academic degree or non-degree program, in English or in any other language All data used in the report is obtained from the company where my internship is taken place with their permission This is a true copy of the report, including final revisions Date: 30th May,2022 Student’s name : BUI NGOC QUYNH Signature: …………………………………………………………………………… Supervisor:………………………………………….……………… Signature: …………………………………………………………………………… Bui Ngoc Quynh – IBL001 Page Vinaship Joint Stock Company PREFACE As the global market develops with technological advances, especially the opening of markets in developing and underdeveloped countries, logistics plays a very important role, it is considered by managers as a tool, a means of linking different areas of corporate strategy During the process of studying at the International School Education- Vietnam Maritime University, the professors enthusiastically taught, guided, and helped me so that I could acquire useful knowledge about the theory, theory, import-export, transportation, forwarding, marketing, business and know more valuable experiences to prepare for me to step into life Especially in this semester, the international studying education allowed us to approach reality, from which we have a clearer view The teachers, guests from the port, warehouse, and companies were dedicated to guiding us through each class session, discussion, introduction about the port, warehouse, and company as well as field trips This is an opportunity for us to approach reality, observe, learn working style and experience, apply what we have learned, and promote our ideas Although the internship period was not long, it left me with many useful lessons During the internship period, I was introduced to Vinaship Joint Stock Company With my efforts, I have completed a brief report on the general process of Vinaship Joint Stock Company I would like to thank Mr Thao who has discussed the company and enthusiastically answered all questions And I would like to sincerely thank Mrs Nguyen Thi Le Hang for her guidance to help me complete this internship report and solve my problems Because of the short internship period and limited knowledge, my writing may contain errors though I have tried my best Please evaluate so that I can recognize my shortcomings Signature of student Quynh Bui Ngoc Quynh Bui Ngoc Quynh – IBL001 Page Vinaship Joint Stock Company Table of Contents PREFACE .2 LIST OF TABLES LIST OF FIGURES CHAPTER INTRODUCTION OF VINASHIP JOINT STOCK COMPANY7 1.1 General information 1.2 Facilities and Equipment 1.3 Business activities .10 1.4 Business results 12 1.5 Orientation and Future plans 13 CHAPTER PROFESSIONAL POSITION DESCRIPTION OF VINASHIP JOINT STOCK COMPANY 14 2.1 Organizational structure 14 2.2 Professional position description 17 CHAPTER SELF-REFLECTION 21 3.1 Outcomes 21 3.1.1 Impression 22 3.1.2 Knowledge and skills .22 3.1.3 Future job 23 3.2 Comments .23 CONCLUSION .24 REFERENCE 25 Bui Ngoc Quynh – IBL001 Page Vinaship Joint Stock Company LIST OF ABBREVIATIONS KPI Key Performance Indicator ISO International Organization for Standardization ORK Object Key Result HR Human Resources ISM Institute of Supply Chain ISPS International Ship and Port Facility Security Code MLC Multi- Level cell Bui Ngoc Quynh – IBL001 Page Vinaship Joint Stock Company LIST OF TABLES Table List of ships of Vinaship JSC Table Result of production and business activities ( 2017- 12 2021) Table The list of the company’s labor situation in 31/12/202117 Bui Ngoc Quynh – IBL001 Page 17 Vinaship Joint Stock Company LIST OF FIGURES Figure The logo of Vinaship JSC Figure The Vinaship Star ship 9 Figure The warehouse of Vinaship JSC 10 Figure The organizational structure diagram of Vinaship 12 Figure The corporate structure of Vinaship JSC 14 21 Figure Chua Ve Port Figure Chua Ve Port Figure Hai Minh Warehouse 21 21 Figure Hai Minh Warehouse Bui Ngoc Quynh – IBL001 21 Page Vinaship Joint Stock Company CHAPTER INTRODUCTION OF VINASHIP JOINT STOCK COMPANY 1.1 General information Figure The logo of Vinaship JSC Source: Vinaship’s website Legal name: Vinaship Joint Stock Company Legal form: Joint-stock company Address: No.01 Hoang Van Thu Street, Minh Khai, Hong Bang Hai Phong Certificate of business registration number: 0200119965, issued by Hai Phong Department of Planning and Investment Tel: (84-225) 3842151 Fax: (84-225) 3842271 Email: headoffice@vinalinklogistics.com Website: www.vinaship.com.vn Vietnam Shipping Company (Vinaship) was established on 10 March 1984, under decision No 694/QĐ-TCCB by the Minister of Transport March 23, 1993: The Ministry of Transport issued a decision to re-establish Shipping Company III according to Decision No 463/QD-TCCB Shipping Company III is a Grade I State-owned enterprise, with independent economic accounting, directly under the Vietnam National Shipping Lines Corporation and operating under Business Registration Certificate No Department issued, registered for the first time on April 5, 1993, and registered for the second change on March 6, 2002 Bui Ngoc Quynh – IBL001 Page Vinaship Joint Stock Company Ministry of Transport issued the decision No 2264/QĐ-BGTVT dated 24 October 2006, to approve Vietnam Shipping Company to be VINASHIP Joint Stock Company VINASHIP's first shareholder meeting was held on 21 December 2006, with registered capital of 200 billion VND, and 51percent State-owned Vinaship went public and was listed on Hochiminh Stock Exchange on 20 August 2008 During its 38-year history of establishment and development, the Company has always strived to achieve high achievements in production and business and significantly contributed to the cause of building socialism and defending the socialist Fatherland Investing in stocks The firm was listed on the Hanoi Stock Exchange on April 24, 2017, after the Deputy General Director of the Hanoi Stock Exchange issued Decision No - 280/QD-SGDHN allowing the registration of stock trading Stock code: VNA Type of listed shares: Common share - Par value: 10,000 VND/share First stock trading date: May 3, 2017 - Current number of listed shares: 20,000,000 shares 1.2 Facilities and Equipment Table List of ships of Vinaship JSC Source: Vinaship’s website Bui Ngoc Quynh – IBL001 Page Vinaship Joint Stock Company Source: Vinaship’s website Commanding Department: Board of Directors General Director: The director is responsible for the State's duties to the law, superior agencies, and local authorities The company's director is responsible to the state for all of the company's production and business activities The deputy director is the director's assistant who is assigned by the director to manage a number of professional areas and has the authority to sign a number of economic contracts while the director is away Technical, maritime legal, and repair team Deputy Director Function rooms Chartering and operation department A Shipping business - Freight market research and analysis - Negotiation, Conclusion and Management of Charter Parties Team leader in post fixture works and daily operation - Voyage Estimation and Actual Result, Cost Accounting and Report - Charter Party Claim And Dispute Handling B Business planning - Planning of Company Monthly, Quarterly and Annual business KPI - Collection, Statistics, Analysis, Report business and investment data result at monthlym quarterly and annual interval C Ship S&P, investment - Research and analysis of sale and purchase of new building, second handed ship, demolition market - Preparing, team leader in ship newbuilding, S&P project Joining in other construction and investment project Marine technical department - Administration and Management of fleet technical certificates, plan and records - Handling of all fleet maintenance, occasional repair on board and from shore based service - Annual docking repair planning as required by ship class society Bui Ngoc Quynh – IBL001 Page 15 Vinaship Joint Stock Company - Management and Supervision of docking repair in terms of schedule, cost, and quality - Management and monitor of marine bunker, lubricant consumption, spare part, store, provision of all fleet Purchasing department - Marine bunker, lubricant market research and analysis Monitor daily consumption of marine bunker and lubricant on board ship Planning and arrangement of supply and delivery in compliance with ship schedule Purchasing, Delivery, Supervision of all bunker, lubricant, store, provision, spareparts consumption of all fleet Co-ordinating with Technical Dept to establish consumption standard for all bunker, lubricant, store, provision, spareparts on board Statistics and Reporting all store, consumption data on monthly, quarterly and yearly interval Acounting department - Finance, Accouting and Payment - Capital, Budget, Dept Administration.Internal Audit Cost Analysis Financial investment, lending - Annual Financial Planning and Report HR and crew department HR - A HR, crewing management HR planning, recruitment, appointment, training; Job description Employee record management B Payroll, employment policy Planning HR requirement and payroll budget annually; 3P payroll management, Monthly employee attendance timesheet monitoring and payroll transaction Employee Claim handling Marine department Bui Ngoc Quynh – IBL001 Page 16 Vinaship Joint Stock Company - A ISM, ISPS, MLC Establishment, Management of ISM, ISPS, MLC policy - Marine Internal Inspector - - Purchase and Supply of Maritime Charts, Publications, Notice to Mariner etc B Marine claim Legal adviser to charter party and post fixture Claim handling in respect of charter party disputes C Marine insurance Arrangement of Hull and Machinery insurance, P&I insurance and crew accident insurance Claim Settlement and recovery Situation and number of employees in the Company The quality of human resources is one of the important factors determining the development In the long term and sustainability of the Company, VINASHIP always aims to build a team of employees professionalism to the forefront of its development strategy As of December 31, 2021, the number of official employees of the Company is 549 people Table The list of the company’s labor situation in 31/12/2021 Source: Vinaship’s website 2.2 Professional position description Vessel Operations Specialist (Operation Department) Bui Ngoc Quynh – IBL001 Page 17 Vinaship Joint Stock Company General Job description of the operating room specifically is Vessel Operations Specialist • Related Workflows Regulations, regulations, and processes related to the functions and duties of the Department are issued by the Company • Work purpose Implementation of the contract of carriage and chartering Collecting data and reporting the results of the trip Function and dutites Internal Implementation - Research signed contract content Gather information and guidance from related departments officials, make and send trip plans to the command board ships and related departments to coordinate implementation contract Monitor the ship's daily operations, collect and evaluate the respective mining indicators to ensure the business goes on as normal Immediately report incidents, unusual events, accidents etc arising for ships, crew members, and goods immediately receipt of information Perform duties as directed by Department Head Prepare and output the trip efficiency estimate report and report the settlement of the trip according to the prescribed form of the company Request result - Understand the contents of the contract, summarize the main points important to implement the tour guide must be complete sample content Sent in full to the parties related to the performance of the contract Ensure efficient and quality work - Timely, full of necessary information Input data is correct Calculation results fully accurate math Shipping agent Bui Ngoc Quynh – IBL001 Page 18