Fieldtrip report vinaship joint stock company

VIETNAM MARITIME UNIVERSITY INTERNATIONAL SCHOOL OF EDUCATION FIELDTRIP REPORT VINASHIP JOINT STOCK COMPANY Student: Bui Ngoc Quynh Student ID: 84621 Class: IBL1001 Haiphong, 5/ 2022 VIETNAM MARITIME UNIVERSITY INTERNATIONAL SCHOOL OF EDUCATION FIELDTRIP REPORT VINASHIP JOINT STOCK COMPANY STUDENT: Bui Ngoc Quynh STUDENT ID: 84621 CLASS: IBL1001 Supervisor: Times New Roman 14, Bold Division: (Division of supervisor) Times New Roman 14, Bold Faculty: (Faculty of supervisor) Times New Roman 14, Bold Haiphong, 5/ 2022 Vinaship Joint Stock Company AUTHOR’S DECLARATION I, the undersigned Bui Ngoc Quynh hereby declare that I am the sole author of this report, Vinaship Joint Stock Company This report contains no material previously published by any other person except where due acknowledgement has been made This report contains no material which has been accepted as part of the requirements of any other academic degree or nondegree program, in English or in any other language All data used in the report is obtained from the company where my internship is taken place with their permission This is a true copy of the report, including final revisions Date: 30th May,2022 Student’s name : BUI NGOC QUYNH Signature: …………………………………………………………………………… Supervisor:………………………………………….……………… Signature: …………………………………………………………………………… Bui Ngoc Quynh – IBL001 Page Vinaship Joint Stock Company PREFACE As the global market develops with technological advances, especially the opening of markets in developing and underdeveloped countries, logistics plays a very important role, it is considered by managers as a tool, a means of linking different areas of corporate strategy During the process of studying at the International School Education- Vietnam Maritime University, the professors enthusiastically taught, guided, and helped me so that I could acquire useful knowledge about the theory, theory, import-export, transportation, forwarding, marketing, business and know more valuable experiences to prepare for me to step into life Especially in this semester, the international studying education allowed us to approach reality, from which we have a clearer view The teachers, guests from the port, warehouse, and companies were dedicated to guiding us through each class session, discussion, introduction about the port, warehouse, and company as well as field trips This is an opportunity for us to approach reality, observe, learn working style and experience, apply what we have learned, and promote our ideas Although the internship period was not long, it left me with many useful lessons During the internship period, I was introduced to Vinaship Joint Stock Company With my efforts, I have completed a brief report on the general process of Vinaship Joint Stock Company I would like to thank Mr Thao who has discussed the company and enthusiastically answered all questions And I would like to sincerely thank Mrs Nguyen Thi Le Hang for her guidance to help me complete this internship report and solve my problems Because of the short internship period and limited knowledge, my writing may contain errors though I have tried my best Please evaluate so that I can recognize my shortcomings Signature of student Quynh Bui Ngoc Quynh Bui Ngoc Quynh – IBL001 Page Vinaship Joint Stock Company Table of Contents PREFACE LIST OF TABLES LIST OF FIGURES .6 CHAPTER INTRODUCTION OF VINASHIP JOINT STOCK COMPANY 1.1 General information 1.2 Facilities and Equipment .8 1.3 Business activities .10 1.4 Business results 12 1.5 Orientation and Future plans .13 CHAPTER PROFESSIONAL POSITION DESCRIPTION OF VINASHIP JOINT STOCK COMPANY .14 2.1 Organizational structure 14 2.2 Professional position description 17 CHAPTER SELF-REFLECTION 21 3.1 Outcomes .21 3.1.1 Impression 22 3.1.2 Knowledge and skills .22 3.1.3 Future job .23 3.2 Comments 23 CONCLUSION 24 REFERENCE 25 Bui Ngoc Quynh – IBL001 Page Vinaship Joint Stock Company LIST OF ABBREVIATIONS KPI Key Performance Indicator ISO International Organization for Standardization ORK Object Key Result HR Human Resources ISM Institute of Supply Chain ISPS International Ship and Port Facility Security Code MLC Multi- Level cell Bui Ngoc Quynh – IBL001 Page Vinaship Joint Stock Company LIST OF TABLES Table List of ships of Vinaship JSC Table Result of production and business activities ( 2017- Table The list of the company’s labor situation in 12 2021) 31/12/202117 Bui Ngoc Quynh – IBL001 Page 17 Vinaship Joint Stock Company LIST OF FIGURES Figure The logo of Vinaship JSC Figure The Vinaship Star ship 9 Figure The warehouse of Vinaship JSC 10 Figure The organizational structure diagram of Vinaship 12 Figure The corporate structure of Vinaship JSC Figure Chua Ve Port 14 21 21 Figure Chua Ve Port Figure Hai Minh Warehouse 21 Hai Minh Warehouse 21 Figure Bui Ngoc Quynh – IBL001 Page Vinaship Joint Stock Company CHAPTER INTRODUCTION OF VINASHIP JOINT STOCK COMPANY 1.1 General information Figure The logo of Vinaship JSC Source: Vinaship’s website Legal name: Vinaship Joint Stock Company Legal form: Joint-stock company Address: No.01 Hoang Van Thu Street, Minh Khai, Hong Bang Hai Phong Certificate of business registration number: 0200119965, issued by Hai Phong Department of Planning and Investment Tel: (84-225) 3842151 Fax: (84-225) 3842271 Email: headoffice@vinalinklogistics.com Website: www.vinaship.com.vn  Vietnam Shipping Company (Vinaship) was established on 10 March 1984, under decision No 694/QĐ-TCCB by the Minister of Transport  March 23, 1993: The Ministry of Transport issued a decision to re-establish Shipping Company III according to Decision No 463/QD-TCCB Shipping Company III is a Grade I State-owned enterprise, with independent economic accounting, directly under the Vietnam National Shipping Lines Corporation and operating under Business Registration Certificate No Department issued, registered for the first time on April 5, 1993, and registered for the second change on March 6, 2002 Bui Ngoc Quynh – IBL001 Page Vinaship Joint Stock Company  Ministry of Transport issued the decision No 2264/QĐ-BGTVT dated 24 October 2006, to approve Vietnam Shipping Company to be VINASHIP Joint Stock Company  VINASHIP's first shareholder meeting was held on 21 December 2006, with registered capital of 200 billion VND, and 51percent State-owned  Vinaship went public and was listed on Hochiminh Stock Exchange on 20 August 2008 During its 38-year history of establishment and development, the Company has always strived to achieve high achievements in production and business and significantly contributed to the cause of building socialism and defending the socialist Fatherland  Investing in stocks The firm was listed on the Hanoi Stock Exchange on April 24, 2017, after the Deputy General Director of the Hanoi Stock Exchange issued Decision No - 280/QD-SGDHN allowing the registration of stock trading Stock code: VNA Type of listed shares: Common share - Par value: 10,000 VND/share First stock trading date: May 3, 2017 - Current number of listed shares: 20,000,000 shares 1.2 Facilities and Equipment Table List of ships of Vinaship JSC Source: Vinaship’s website Bui Ngoc Quynh – IBL001 Page Vinaship Joint Stock Company Source: Vinaship’s website  Commanding Department: Board of Directors - General Director: The director is responsible for the State's duties to the law, superior agencies, and local authorities The company's director is responsible to the state for all of the company's production and business activities - The deputy director is the director's assistant who is assigned by the director to manage a number of professional areas and has the authority to sign a number of economic contracts while the director is away Technical, maritime legal, and repair team Deputy Director  Function rooms  Chartering and operation department A Shipping business - Freight market research and analysis - Negotiation, Conclusion and Management of Charter Parties    - Team leader in post fixture works and daily operation - Voyage Estimation and Actual Result, Cost Accounting and Report   - Charter Party Claim And Dispute Handling B Business planning - Planning of Company Monthly, Quarterly and Annual business KPI    - Collection, Statistics, Analysis, Report business and investment data result at monthlym quarterly and annual interval  C Ship S&P, investment - Research and analysis of sale and purchase of new building, second handed ship, demolition market   - Preparing, team leader in ship newbuilding, S&P project - Joining in other construction and investment project     Marine technical department  - Administration and Management of fleet technical certificates, plan and  records - Handling of all fleet maintenance, occasional repair on board and from  shore based service - Annual docking repair planning as required by ship class society Bui Ngoc Quynh – IBL001 Page 15 Vinaship Joint Stock Company  - Management and Supervision of docking repair in terms of schedule, cost, and quality  - Management and monitor of marine bunker, lubricant consumption, spare part, store, provision of all fleet   Purchasing department - - Marine bunker, lubricant market research and analysis Monitor daily consumption of marine bunker and lubricant on board ship Planning and arrangement of supply and delivery in compliance with ship schedule Purchasing, Delivery, Supervision of all bunker, lubricant, store, provision, spareparts consumption of all fleet - Co-ordinating with Technical Dept to establish consumption standard for all bunker, lubricant, store, provision, spareparts on board - Statistics and Reporting all store, consumption data on monthly, quarterly and yearly interval  Acounting department - Finance, Accouting and Payment - Capital, Budget, Dept Administration.Internal Audit Cost Analysis Financial investment, lending - Annual Financial Planning and Report  HR and crew department HR - A HR, crewing management HR planning, recruitment, appointment, training; - Job description Employee record management  - B Payroll, employment policy Planning HR requirement and payroll budget annually; 3P payroll management, - Monthly employee attendance timesheet monitoring and payroll transaction Employee Claim handling   Marine department Bui Ngoc Quynh – IBL001 Page 16 Vinaship Joint Stock Company - A ISM, ISPS, MLC Establishment, Management of ISM, ISPS, MLC policy - Marine Internal Inspector Purchase and Supply of Maritime Charts, Publications, Notice to Mariner etc  B Marine claim Legal adviser to charter party and post fixture Claim handling in respect of charter party disputes - C Marine insurance Arrangement of Hull and Machinery insurance, P&I insurance and crew - accident insurance Claim Settlement and recovery   Situation and number of employees in the Company The quality of human resources is one of the important factors determining the development In the long term and sustainability of the Company, VINASHIP always aims to build a team of employees professionalism to the forefront of its development strategy As of December 31, 2021, the number of official employees of the Company is 549 people Table The list of the company’s labor situation in 31/12/2021 Source: Vinaship’s website 2.2 Professional position description Vessel Operations Specialist (Operation Department) Bui Ngoc Quynh – IBL001 Page 17 Vinaship Joint Stock Company  General Job description of the operating room specifically is Vessel Operations Specialist • Related Workflows Regulations, regulations, and processes related to the functions and duties of the Department are issued by the Company • Work purpose Implementation of the contract of carriage and chartering Collecting data and reporting the results of the trip  Function and dutites  Internal  Implementation - Research signed contract content Gather information and guidance from related departments officials, make and send trip plans to the command board ships and related departments to coordinate implementation contract - Monitor the ship's daily operations, collect and evaluate the respective mining indicators to ensure the business goes on as normal Immediately report incidents, unusual events, accidents etc arising for ships, crew members, and goods immediately receipt of information Perform duties as directed by Department Head - Prepare and output the trip efficiency estimate report and report the settlement of the trip according to the prescribed form of the company  Request result - Understand the contents of the contract, summarize the main points - important to implement the tour guide must be complete sample content Sent in full to the parties related to the performance of the contract Ensure efficient and quality work - Timely, full of necessary information Input data is correct Calculation results fully accurate math  Shipping agent Bui Ngoc Quynh – IBL001 Page 18 Vinaship Joint Stock Company  Implementation - Collect quotes, check, compare and negotiate the item of expenses incurred for the ship's port seats, only appointing an agent to arrange arrival and departure procedures and serve the ship during a call at a port for cargo - handling or service provision service Carry out the procedures for paying the advance to the representative before the ship arrives at the port and finalize the actual costs after the ship leaves - the port Urging the set of cost settlement documents, monitoring progress incurred - debts and urged the recovery as well as decision debt settlement with the agent each trip Instruct, supervise and urge the ship agent to perform the work within the - scope of the Company's mandate Ask price, negotiate, finalize delivery services born in addition to the items in the port of entry fees usually agreed  Request result - Ensure efficient and quality work Comply with the implementation process and form Complete set of payment - documents Ensure efficient and quality work Agents know the content of the job needed do, comply with reporting - requirements, approve review before proceeding Comply with the implementation process and form - Complete set of payment documents  Charterers, hire transport  Implementation - Update daily operational information of incoming ships charterers, brokers - Prepare and send receipts of freight and charter payments to the party rent a ship Urging and monitoring the payment process of partners in accordance with contractual agreements or customs trade, collection of transfer payment - documents for Accounting Department to monitor and account Monitor and urge the settlement of outstanding debts with chartering partners about freight charges, bonuses and penalties and other items  Request result Bui Ngoc Quynh – IBL001 Page 19 Vinaship Joint Stock Company - Information provided must be complete and timely Make sure payment is on time - Ensure full and timely settlement, clear and complete profile  Delivery  Implementation - Guide the delivery of goods at the port of discharge for ships and oceans ship manager Check the implementation of delivery procedures of the ship and the ship agent as agreed in the contract fortune  Request result - Comply with relevant procedures and instructions to deliver Bui Ngoc Quynh – IBL001 Page 20 Vinaship Joint Stock Company CHAPTER SELF-REFLECTION 3.1 Outcomes The first internship has brought me and the students a lot of useful knowledge and practical insights about the field that we are studying During my internship, I visited ports and warehouses, talked with leading logistics companies such as Delta, Vinaship, Kuehne + Nagel This shows me that the logistics industry is very diverse and rich, working model is organized very professionally Besides that, I also have particularly deep impressions and interesting lessons on knowledge and skills Bui Ngoc Quynh – IBL001 Page 21 Vinaship Joint Stock Company Figure Chua Ve Port Figure Chua Ve Port Source: Self-taken picture Source: Self-taken picture Bui Ngoc Quynh – IBL001 Page 22 Vinaship Joint Stock Company Figure Hai Minh Warehouse Figure Hai Minh Warehouse Source: Self-taken picture Source: Self-taken picture 3.1.1 Impression During my internship, I had a chance to talk to guests from ports, warehouses, and logistics companies Not only that, I also had the opportunity to visit the pagoda port, Hai Minh warehouse I was impressed by the personalities of those guests as they shared their experiences with us They are very friendly, enthusiastic and Bui Ngoc Quynh – IBL001 Page 23 Vinaship Joint Stock Company willing to share all the information Although they are very busy with their work, they are willing to take the time to introduce and answer any questions from students They also did not hesitate to take us to visit the port and warehouse and explain each part of the work, and also provided us with many documents about the Company, warehouse, and port to help us complete the article our internship report 3.1.2 Knowledge and skills During my internship, I have gathered a lot of knowledge related to my field of study From the knowledge in the books to the actual experience outside After the field trip, especially the talk show with Mr Thao, I have a clear view about a shipping company I listened about the history of company, the generation information of Vinaship Joint Stock Company I was introduced about equipment and facilities of the company The functions and duties of all departments in the company and how each department combines to help each other effectively In addition, I understand the main activities of a shipping company Mr Thao also introduced to us about the business activities of the company He showed us the data of last five years result Besides that, he helped us to understand the future plan of Vinaship Joint Stock Company Sea transport is one of the most important modes of transportation in logistics services After the talk show I gained my knowledge about my major also about the shipping company Moreover, I have a clear view about the job I may in the future not only about its duties but also about its necessary skills Understanding that, I know that I have to gain my knowledge also my skills for a professional environment in the future 3.1.3 Future job As a business major student of the international business and logistics, I was very interested in this trip because it was very useful, it was an opportunity for me to see my field better and have a maybe about your future job position After this internship, I want to work in a logistics company, to work in a position where I can make full use of my specialized knowledge, skills and foreign languages I want to work in a sales position, because I love the dynamic nature of that job, not only that, but I can improve and learn my negotiation skills and hone my foreign languages I will my best to equip myself with the necessary knowledge and skills for this job Bui Ngoc Quynh – IBL001 Page 24 Vinaship Joint Stock Company 3.2 Comments The field trip has taught me lessons that are outside the textbook, beyond what I understand about it when reading through books and newspapers, helping me become more mature in seeing, considering and solving problems To directly witness their future work in a real environment, given the opportunity to apply what they have learned to work Through the field trip, I had a realistic view of the job that I pursue in the future and I saw a lot of job opportunities at Thanks to Mrs and the guests from Vinaship Joint Stock Company, I have a deeper understanding of my field of study and goal orientation for me as a premise to develop myself and I have achieved the goal Field trips are a great opportunity for students to perceive and shape their industry Being exposed to the most modern and professional working environment in Vietnam From there, each individual will improve themselves, gain valuable experiences and lessons for later working at their own life school These are the things that I have learned during the internship I hope that in the next internships, I will learn from the experiences and shortcomings of the previous internship to further improve the effectiveness of the trip Bui Ngoc Quynh – IBL001 Page 25 Vinaship Joint Stock Company CONCLUSION  During the past three weeks of internship, although I was still very surprised with the scale and working of ports, warehouses, and other businesses, in reality, that knowledge could not be learned.I could ask all of them in books, but I tried hard to learn with real environment Having a conversation with the company, listening to the sharing, and answering questions, I had a better view of the working process of an actual logistics company I can't fully understand through books Besides, I have learned many lessons about knowledge, skills, and attitudes to work in a professional environment In addition, I have learned about self-study, selfstudy, and research knowledge in the business to cultivate knowledge for personal and professional development a career in the future  Although the time to participate in the training session is only one month, I feel that this is a valuable and practical opportunity to help me learn a lot of new lessons useful and understand more deeply the lessons learned in school Moreover also have practical access to the business environment, understand how the organization works organization of the business and it is a very useful lesson for me and suitable for me major I am studying  Through this internship, I have equipped myself with the necessary equipment for the following internships as well as when working in such an environment after graduation I sincerely thank the teacher for his enthusiastic help and guidance Mrs Nguyen Thi Le Hang and guests from ports, warehouses, companies so that I can complete this internship report  However, due to the limited level of theory and practice, the article is not available To avoid errors and defects, I would love to receive suggestions opinions of teachers and friends to improve the article even more  Bui Ngoc Quynh – IBL001 Page 26 Vinaship Joint Stock Company REFERENCE [1] Bao cao thuong nien 2021 (1).pdf (n.d.) Google Docs Retrieved May 25, 2022, from https://drive.google.com/file/d/17MUUY-T3DiFXoWDulUdWSzLkA4QbJMa/view [2] File Doanh Nghiệp gửi - Google Drive (n.d.) Drive.google.com Retrieved May 25, 2022, from https://drive.google.com/drive/folders/1VpGfAVwA1B_1kszyrq3B5BS94tKdsk3 Bui Ngoc Quynh – IBL001 Page 27 Vinaship Joint Stock Company APPENDICES [Attach all the document relating to your internship report] Bui Ngoc Quynh – IBL001 Page 28 Vinaship Joint Stock Company Notes: Delete this for your print version - Written in English Font: Time New Roman, 13pt Title: 16pt, bold; section title: 14pt, bold; subsection title: 13pt, bold, italics Margin: Left: 3cm, Right: 2.5cm, Top: 2cm, Bottom: 2cm Page number: at the right of the bottom of the page Line spacing: 1.3; Paragraph spacing: before 0pt, after 6pt Length: 25 pages (min) Citation: APA style Bui Ngoc Quynh – IBL001 Page 29