Fieldtrip report vinaship seaport joint stock company

VIETNAM MARITIME UNIVERSITY INTERNATIONAL SCHOOL OF EDUCATION FIELDTRIP REPORT VINASHIP SEAPORT JOINT STOCK COMPANY Student: Vu Thi Ly Na Student ID: 84081 Class: IBL1002 Haiphong, May 2022 Fieldtrip Report of Vinaship Seaport Joint Stock Company AUTHOR’S DECLARATION I, the undersigned Vu Thi Ly Na, hereby declare that I am the sole author of this Fieldtrip report about Vinaship Seaport Joint Stock Company This report contains no material previously published by any other person except where due acknowledgement has been made This report contains no material which has been accepted as part of the requirements of any other academic degree or nondegree program, in English or in any other language All data used in the report is obtained from the company where my internship is taken place with their permission This is a true copy of the report, including final revisions Date: ………………………………………………………………………………… Student’s name (printed letters): VU THI LY NA Signature: …………………………………………………………………………… Vu Thi Ly Na – IBL1002 Page Fieldtrip Report of Vinaship Seaport Joint Stock Company PREFACE An internship is a stage in a school's training program that exposes its students to a specific environment Thereby creating conditions for students to practice, apply the knowledge learned in the lecture hall to solve specific jobs Over the past two weeks, I have had the opportunity to experiment closer to career which directly related to my major of study This chance has opened up a new horizon of knowledge, new understanding and new experiences Through this internship, we were able to experience and listen to talk shows of a number of logistics and port companies operating in Hai Phong In this report, I chose Vinaship Seaport Joint Stock Company to write and explore deeper because I was impressed by the organizational structure and long-standing experience over 38 years of operating in the field of Logistics Internship provides an opportunity for me to observe and understand thoroughly not only the company's history and functions in each department, but also the working culture and working environment After the intership, it will be easier for me to answer some following questions: - Am I really suitable for the Logistics industry? - How far I understanding of each chain in this industry? - With the knowledge and skills I have, which position is suitable for me in some Logistics companies? I have become more aware of my strengths and weaknesses to hone skills that are more relevant to the career Before and after graduation, an internship is an vital step for me and my friends to have time to navigate and develop your career more careful Vu Thi Ly Na – IBL1002 Page Fieldtrip Report of Vinaship Seaport Joint Stock Company ACKNOWLEDGEMENT First and foremost, I would like to express my special thanks to the Vietnam Maritime University in general and the ISE training board in particular for always creating favorable conditions and helping students have the opportunity to experience and visit Quan Nam Logistics Centre, Chua Ve Container Terminal, and Hai Minh Warehouse Besides, we listened to useful talkshows of Vinaship, Kuhne, Nagal and Delta International Hai Phong companies from the employees and management of that company It is also indispensable to thank my direct teachers’ instructions – Mr Duc and Ms Hang for giving us some valuable advice and guidelines Your patience, enthusiasm, and dedication has helped us not only have better understanding about how to write an effective fieldtrip report, but also make our fieldtrip become more meaningful I am also indebted to the efforts of my team members and my team leader - Tien Cam Nhung helped me update the information in the most accurate way Last but not least, I really appreciate the support and openness of Mr Thao – head of Vinaship's exploitation department who had a wonderful presentation about the company’s overview, annual business report, and functions of departments in the company, which information have played a vital role in the completion of this report Signature of student Vu Thi Ly Na – IBL1002 Page Fieldtrip Report of Vinaship Seaport Joint Stock Company Table of Contents PREFACE ACKNOWLEDGEMENT………………………………………………… LIST OF ABBREVIATIONS LIST OF TABLES & FIGURES .6 CHAPTER INTRODUCTION OF VINASHIP 1.1 General information 1.2 Facilities and Equipment 1.3 Business activities .9 1.4 Business results 10 1.5 Orientation and Future plans 11 CHAPTER PROFESSIONAL POSITION DESCRIPTION OF VINASHIP .13 2.1 Organizational Structure and Human Resource Structure 13 2.1.1 Organiztional Structure 13 2.2.2 Human Resource Structure 14 2.2 Professional position description .15 2.3 Policies for employees .17 CHAPTER SELF-REFLECTION .19 3.1 Outcomes: 19 3.2 Comments: 19 CONCLUSION 21 REFERENCE 22 Vu Thi Ly Na – IBL1002 Page Fieldtrip Report of Vinaship Seaport Joint Stock Company LIST OF ABBREVIATIONS STT Abbreviations DWT CSR SOP ETA ETD Vu Thi Ly Na – IBL1002 Explainations Deadweight Tonnage Corporate Social Responsibility Standard Operating Procedure Estimated/Expected Time of Arrival Estimated/Expected Time of Departure Page Recommandé pour toi Suite du document ci-dessous There are many disadvantages when living in the city International bussiness and Logistics 48 TB2-SDC - ácdvfbgnhjmgfs International bussiness and Logistics 90 100% (1) Ngữ pháp - danh cho nhung ban mat goc tieng anh International bussiness and Logistics 93 100% (13) 88% (8) Ơn tập thi vào 10 mơn tiếng anh năm 2022-2023 ĐÁP ÁN ĐỀ 1-15 International bussiness and Logistics 95% (41) Fieldtrip Report of Vinaship Seaport Joint Stock Company LIST OF TABLES Table 1.1 Table 2.1 Business results in 2021 Member of the company’s executive board 10 15 LIST OF FIGURES Figures 1.1 Figures 1.2 Vinaship's headquarter at Hoang Van Thu street - Hai Phong city M.V Vinaship Sea with largest capacity – 27,841 Figures 2.1 Figures 2.2 DWT Vinaship’s Organizational Structure Total employees academic level Vu Thi Ly Na – IBL1002 Page 13 14 Fieldtrip Report of Vinaship Seaport Joint Stock Company CHAPTER INTRODUCTION OF VINASHIP 1.1 General information  Legal name: VINASHIP SEAPORT JOINT STOCK COMPANY  Transaction name: VINASHIP JOINT STOCK COMPANY  Legal form: Joint stock company  Address: No 01 Hoang Van Thu, Minh Khai ward, Hong Bang district, Hai Phong city  Certificate of business registration number: No 0200119965 registered for the first time on December 27, 2006, and registered for the second change on July 4, 2013 at the Department of Planning and Investment of Hai Phong city  Charter capital: 200 billion VND  Tel: (84-31) 3842151  Fax: (84-31) 3842271  Email: Vinaship@vinaship.com.vn  Website: www.vinaship.com.vn Vu Thi Ly Na – IBL1002 Page Fieldtrip Report of Vinaship Seaport Joint Stock Company Figure 1.1 Vinaship's headquarter at Hoang Van Thu street - Hai Phong city Source: Taken by myself Vinaship was first established under the name of Shipping Company III (VINASHIP) on March 10, 1984 On October 24, 2006, the Ministry of Transport approved the plan and transformed Shipping Company III, a member unit of Vietnam National Shipping Lines into VINASHIP Shipping Joint Stock Company with the business line is: sea transportation, marine services, sales agents 1.2 Facilities and Equipment The company's facilities include: - Corporate entity with headquarters at No Hoang Van Thu, Hai Phong - Branch offices in three major cities: Ho Chi Minh, Da Nang, and Quang Ninh - The fleet consists of cargo ships with a total tonnage of 134,158 (DWT) built from 1996-2008 in Vietnam and Japan - tug-boats of 540 cv capacity/each - sea barges of 4000 DWT Vu Thi Ly Na – IBL1002 Page Fieldtrip Report of Vinaship Seaport Joint Stock Company Total revenue 550.460 893.756 570.389 162,37% 156,69% Revenue from transport Profit before tax 424.291 791.131 401.082 186,46% 197,25% 15.000 180.921 1.402 1.206,14% 12.904,5% Table 1.1 Business results in 2021 (Units: million VND) Source: Vinaship’sconsolidated financial statements 1.5 Orientation and Future plans Vision: Diversify investment forms, improve competitiveness to expand network and business activities to the world market Mission: Maximize profits for the Company and its shareholders on the basis of building a streamlined, compact, effective, efficient operating management system, applying information technology and advanced management tools, managing best value resources and production and business activities Future development plans: A stable and sustainable development strategy based on the core business of shipping services, shipping agents and logistics, focusing on investing in fleets to improve operational efficiency Vinaship's expected production and business plan in 2022 is as follows: - Total tonnage: 134,158 DWT - Output: 2,064,700 tons - Revenue: 905,095 million VND - Profit before tax: 208,009 million VND - Paying the budget State 100% according to regulations Accomplish the fleet KPIs according to the common ground of the vessel size, the equivalent fleet of the member units Completing the steps in the Vu Thi Ly Na – IBL1002 Page 11 Fieldtrip Report of Vinaship Seaport Joint Stock Company debt, capital and asset restructuring roadmap and overall corporate restructuring for business The company will continue to invest in improving the fleet's transport capacity through the form of building new ships, buying used ships; focus on investing in fleet of bulk carriers and general cargoes; continue to implement the fleet rejuvenation strategy through the sale of old, old ships with poor operating efficiency Regarding the source of transportation goods, focus on transporting raw materials (domestic coal, imported coal), export cement, domestic clinker for handisze ship size and rock phosphate, agricultural products, fertilizers iron and steel for small ships from 6000 to under 15000 tons In particular, in terms of exploitation, this year, Vinaship has prepared to build the company's new headquarters after the investment plan is approved, and continue to implement the project of restructuring employees and financial resources, reasonable balance of financial resources In addition to promoting investment in the bulk carrier fleet, according to the policy of Vietnam National Shipping Lines, which is to develop a variety of ships, in the near future the Company will also consider developing other types of cargo ships such as Container ships, liquid cargo ships, specialized ships Protect the environment in production and business activities, not cause pollution or adversely affect the environment in business areas; carrying out social responsibility, committing to participating in charity activities to support the community is also a commitment that the company aims to with CSR policies Vu Thi Ly Na – IBL1002 Page 12 Fieldtrip Report of Vinaship Seaport Joint Stock Company CHAPTER PROFESSIONAL POSITION DESCRIPTION OF VINASHIP 2.1 Organizational Structure and Human Resource Structure 2.1.1 Organizational Structure Shareholders Administrative Council The Board of Directors General Manager Deputy General Manager in charge of Chatering Operation Exploitation Department Staff Organization Department HCMC; Quang Ninh Branches Container Managerment Board Vu Thi Ly Na – IBL1002 Financial Accounting Department General Administrative Department Deputy General Manager in charge of Technical Materials Technical Department Supplies Department Deputy General Manager in charge of Legal Safety Marine Legal Safety Department Sea Transportation Group Vinaship Marine Service CO.,LTD Page 13 Fieldtrip Report of Vinaship Seaport Joint Stock Company Figure 2.1 Vinaship’s Organizational Structure Source: Vinaship’s official website Vinaship followed Functional Organizational Structure, its departmentalizes an organization based on common job functions The highest level leadership includes: Shareholders, Administrative Council and General Director Because of the following functional organization, the management in Vinaship is divided into three major functions which are Chartering - Operation Department, Marine Technical Materials Department, and Legal - Safety Department, and these departments are all managed by three Deputy General Directors In addition, because Vinaship also operates support services related to transportation, the company also has a container warehouse management board and Vinaship marine service company 2.1.2 Human Resource Structure In December 31, 2021, the total number of official employees of the Vinaship company was 549 people with an average salary of 17,640,000 VND (person/month) If divided by professional level and education, 128 people have achieved university and postgraduate level, the remaining 421 people have achieved college, intermediate, high school, and elementary level Vinaship employees academic level Postgraduate; 23.32% College, intermediate, high school; 76.68% Figure 2.2 Total employees academic level Vu Thi Ly Na – IBL1002 Page 14 Fieldtrip Report of Vinaship Seaport Joint Stock Company The current Executive Board of the Company consists of five (05) members, headed by the General Director, assisting the General Director with Deputy General Directors and Chief Accountant The Executive Board is appointed by the Board of Directors, is supervised by the Board of Directors and is responsible to the General Meeting of Shareholders, the Board of Directors and the Law for the exercise of the rights and duties assigned by the Board of Directors Position Name Age General Director Duong Ngoc Tu 46 Deputy General Director Nguyen Quang Huy 59 Deputy General Director Tran Dung Chien 60 Deputy General Director Le Van Thai 45 Chief Accountant Tran Thi Thanh Huong 49 Table 2.1 Member of the company’s executive board Source: Vinaship’sconsolidated financial statements 2.2 Professional position description - The Board of Directors: Has full authority on behalf of the Company to decide all important issues related to the purposes and the rights of the Company - General Director: The legal representative of the company, responsible for managing business standard operation process SOP with continuous optimization and improvements; Direct and coordinate the company’s financial and budget activities to fund operations, increase efficiency and deliver on agreed upon financial goals Help prepare financial reports as needed by the Group and Corporate Finance Department - Duty General Director in charge of Chartering - Operation: In charge of chartering, operational and commercial ship’s management in liner and tramping trade(general cargo ships); Participating in elaboration of the company global budget and management of operating budget; Clauses negotiations with shipbroker and ship owner, approving the charter party for the company Vu Thi Ly Na – IBL1002 Page 15 Fieldtrip Report of Vinaship Seaport Joint Stock Company - Duty General Director in charge of Materials & Technical: Periodic settlement of use of materials, semi-finished products and finished products; Manage and control all activities of importing - storing - exporting - stocking - inventory of the Company's warehouse system; Operate and manage the staff of the Materials Department, perform professional work to ensure the timely and sufficient supply of materials and materials to meet the project construction schedule - Duty General Director in charge of Safety Legal: Proposing solutions to the Board of Directors and subsidiaries of the Group to ensure proper operation in accordance with the law and ensure the rights of the company; Execute, maintain and management of employment procedures, staff management and dispute resolution, and comply with operational rules and regulations; Instruct and coordinate with other departments to ensure compliance with the law - Exploitation Department: Communicates as required with Coast Guard on vessel traffic; Provides a written and or verbal rundown of all events, ETA, ETD, shifts; Planning, organizing the process of packing, warehousing, loading and discharging, forwarding, transportation and supply; Analyze the flow of goods, identify customer needs - Financial Accounting Department: Keep up-to-date with financial policies, practices, and regulations; Analyse current accounting systems, making suggestions for enhancements where needed; Provides documentation for water and bunker invoices; Support business profitability and growth through findings and recommendations - Staff OrganizationDepartment: Organize planning, conduct recruitment, transfer, arrange crew members, titles suitable to the ship's manning, improve crew qualifications; Monitor and manage the crew's employment contract; Checking and monitoring the validity of the crew's degrees, crew books and medical examination papers; Participating in the development of salary unit prices, salary regulations, management of salary increases and bonuses and allowances for crew members according to regulations and company policies - General Administrative Department: Compiles and reports data regarding vessels, cargo, damages, personnel and facility utilization; Monitors and maintains all Vu Thi Ly Na – IBL1002 Page 16 Fieldtrip Report of Vinaship Seaport Joint Stock Company records on vessel movements in the harbor Diary management and arranging appointments, booking meeting rooms and conference facilities; Organising travel and accommodation for staff and customers - Technical Department: Design and oversee testing, installation, and repair of marine apparatus and equipment; Investigate and observe tests on machinery and equipment for compliance with standards; Maintain and coordinate repair of marine machinery and equipment for installation on vessels - Supplies Department: Responsible for research, analysis and negotiation with suppliers to ensure the supply of sufficient quantities of materials with the best quality for production and business activities; Monitor inventory, ensuring inventory levels are maintained within appropriate limits; Advise the Board of Directors in the process of building material consumption norms - Marine Legal Safety Department: Controlling the legality of documents and contracts issued and signed by the Company; Ensure all procedures and operating procedures of the company are legal 2.3 Policies for employees - Training policy: promote training and retraining activities, especially in professional skills for professional staff at each department +) For workers: regularly open on-the-spot refresher courses to improve the skills and understanding of the employees about the maritime industry Employees are encouraged and facilitated to participate in training classes to improve their professional skills, foreign languages, and informatics +) For employees of the professional departments: the company always creates conditions to study both at home and abroad with specialized professions suitable to job requirements, and participate in short-term professional training courses on the regimes and policies of the State The officers and employees who are sent to study are paid by the company and receive a salary according to their learning results - Salary policy: every month, the company pays salaries to employees by 3P payroll management in full and in accordance with regulations Monthly employee attendance timesheet monitoring and payroll transaction In particular, the salary Vu Thi Ly Na – IBL1002 Page 17 Fieldtrip Report of Vinaship Seaport Joint Stock Company policy is completely consistent with the general level of the shipping market at the present time - Rewarding policy: offers a policy of periodic bonus, unexpected bonus for individuals and collectives The award consideration is based on individual or collective achievements in thrift implementation, technical innovation initiatives, business organization methods, finding new customers, new markets, completing excelling in assigned tasks, achieving high efficiency in business, having antinegative and wasteful achievements - Other regimes and policies for employees: +) Giving gifts to employees on International Women's Day 8/3, Vietnamese Women's Day 20/10, weddings, holidays, +) Giving gifts to children who are children of employees of the Company who have attained high academic achievements +) Anti-heat and anti-toxic modes for workers who work in hazardous conditions Vu Thi Ly Na – IBL1002 Page 18 Fieldtrip Report of Vinaship Seaport Joint Stock Company CHAPTER SELF-REFLECTION 3.1 Outcomes From the first year to the end of the third year of university, most of the time in the lecture hall is the time when students receive and cultivate professional knowledge Neither I nor some students have had the opportunity to visit and learn officially some long-standing companies operating in the field of Logistics However, after this internship, I realized a big difference in the industry I want to pursue The difference here is not in the knowledge in syllabus I learned but in the skills I soon realize that I am lacking of some neccessaries soft skills if I want to apply for a position that suitable for me in the profession After graduating, I want to work as a bulk carrier operator because I want to improve relationships with international shipowners or brokers, and explore the ability to find new customers The job required me to have knowledge of bulk cargo and chartering; good communicated ability; planning and problem-solving skills are also an important requirement in this position The main requirements can be listed as: - Monitoring and controlling theship operation process, adjusting the diagram according to reality to ensure loading / unloading according to the requirements following to the plan - Send a report to the ship's command to check the safety of the loading before leaving the port - Make reports on the time, the quantity of exploited goods according to the form and the prescribed time given by the shipping company, send to shipping lines, next ports - Support in handling and providing information when there are problems or problems in the process of loading and unloading cargo on board Vu Thi Ly Na – IBL1002 Page 19 Fieldtrip Report of Vinaship Seaport Joint Stock Company 3.2 Some recommendations for improvement in future internship Because this is my first internship, I am still very confused and not confident to show all my best knowledge in the Logistics industry, typically asking questions to the support teachers in the talkshow Therefore, it’s highly important to enter an internship “with your eyes and ears open”, it means you must be opend-mined, be ready to learn, and soak up a lot of job relevant information Besides, it is good if I can connect as many as people as possible, and be proactive with respect to any chance to interact with a member of the organization I intern with in the next internship Indeed, it’s important to always be outgoing and eager to meet your coworkers, interns, coordinators, and mentors—they'll help you learn and improve your experience There are so many benevolent people here willing to talk to interns and give you moral supports Furthermore, I would be grateful if the internship supervisors could tailor the project to match the student's interests and abilities Moreover, the more time supervisors can spend with the intern, the better the result is likely to be Exercise strong supervision including regular meetings, progress reports, and deadlines along the way Vu Thi Ly Na – IBL1002 Page 20 Fieldtrip Report of Vinaship Seaport Joint Stock Company CONCLUSION In the process of global integration, spearhead economic sectors are developing strongly Especially in recent years, Logistics is one of the industries with high growth rate, the job opportunities in this industry will expand, creating a chance for students who are majoring in Logistics in Vietnam Maritime University in general and ISE in particular to apply This internship is a big turning point that helps me gradually improve my knowledge and skills to be suitable for the position I want to after graduation - bulk carrier operator After the internship, I found that observation, planning and communication skills are important skills that the Logistics needs, it will be an “unique selling point” if you practice the above skills as well as the specialized foreign languages after graduation Vu Thi Ly Na – IBL1002 Page 21 Fieldtrip Report of Vinaship Seaport Joint Stock Company REFERENCE [1] BCTC HOP NHAT Q3.2021.pdf (2021, December 22) Google Docs https://drive.google.com/file/d/1H2Pg2CW3gJYDXrX677SzvUXq8BIiaQHz/view [2] General Manager (Freight Forwarding/NVOCC) - CS Recruiting (2021, April 18) Www.Cs-Recruiting.Com Retrieved May 25, 2022, from https://www.csrecruiting.com/job/general-manager-freight-forwarding-nvocc[3] Newton, J Z (2015) https://digitalcommons.ciis.edu/cgi/viewcontent.cgi? article=1079&context=ijts-transpersonalstudies International Journal of Transpersonal Studies, 34(1–2), 172–186 https://doi.org/10.24972/ijts.2015.34.12.172 [4] Rahman, M (2021) https://bbrc.in/wpcontent/uploads/2021/06/BBRC_Vol_14_No_05_Special-Issue_42.pdf Bioscience Biotechnology Research Communications, 14(5), 242–244 https://doi.org/10.21786/bbrc/14.5/43 [5] Ship-board organizational structure - Deck , Engine & catering department (2015b, March 26) Http://Shipsbusiness.Com/ Retrieved May 26, 2022, from http://shipsbusiness.com/shipboard-organization.html [6] Best Advice for Future Interns (2021, November 8) Firsthand Retrieved May 27, 2022, from https://firsthand.co/blogs/internships/best-advice-to-future-interns [7] Motovidlak, D (2019, October 8) Recommendations for Intern Supervisors History.Rutgers.Edu Retrieved May 27, 2022, from https://history.rutgers.edu/62academics/internships/114-recommendations-for-intern-supervisors Vu Thi Ly Na – IBL1002 Page 22 Fieldtrip Report of Vinaship Seaport Joint Stock Company Vu Thi Ly Na – IBL1002 Page 23 Fieldtrip Report of Vinaship Seaport Joint Stock Company Vu Thi Ly Na – IBL1002 Page 24 Fieldtrip Report of Vinaship Seaport Joint Stock Company Notes: Delete this for your print version - Written in English Font: Time New Roman, 13pt Title: 16pt, bold; section title: 14pt, bold; subsection title: 13pt, bold, italics Margin: Left: 3cm, Right: 2.5cm, Top: 2cm, Bottom: 2cm Page number: at the right of the bottom of the page Line spacing: 1.3; Paragraph spacing: before 0pt, after 6pt Length: 15 pages (min) Citation: APA style             Table and 昀椀gures Data analysis Data and information sources Fragmentation Misspelling Chap 2: mô tả cấu trúc nhân sự, phịng ban, vị trí Chap 1: tả cty, trang thiết bị Khơng nên có q nhiều thơng sơ đồ sơ đồ nên có thơng tin chính, nên chia nhiều thành nhiều sơ đồ Tên bảng bên trên, tên biểu đồ bên Bảng nên viết trang, kơng nên cắt thành trang Khơng trích dẫn link mà nói lấy đâu Vu Thi Ly Na – IBL1002 Page 25