PowerPoint Presentation WRITING – M2 Writing a letter of enquiry 1 Definition of a letter of enquiry A letter of enquiry is a letter sent to the seller from the prospective buyer asking information ab.
WRITING – M2 Writing a letter of enquiry Definition of a letter of enquiry A letter of enquiry is a letter sent to the seller from the prospective buyer asking information about the price, quantity, availability etc of a product and the terms of sale, terms of payment, etc Format of a letter of enquiry In the introduction , identify yourself and, if appropriate, your position, and your firm Writing a letter of enquiry In the body, list the specific information you need You can phrase your requests as questions or as a list of specific items of information In the conclusion, conclude your letter by offering your reader some incentive for responding 3 Useful language Asking for catalogues, price lists, samples… - Could you please send me/us …………………? - I would appreciate your sending me/us ………… Suggesting terms, methods of payment, discount… - Could you let us know if …………… ? - I would like to know whether …………………………… Closing - We would be grateful for an early reply Writing a letter of enquiry You are Mr Keith Liekerman, Marketing Manager of Vegetables Supreme From the notes below, write a letter of enquiry to Mr Fidel Englebert asking for the price list and some details about the product Notes: + paragraph 1: saying who you are & showing interest in purchasing and selling organic vegetables + paragraph 2: enquiring some details about the product (where the vegetables are grown and how to ensure that they are organically grown & providing regular supply of vegetables delivered fresh everyday) + paragraph 3: asking for the price list + paragraph 4: closing the letter Mr Englebert, Dear …………………… Keith Liekerman, Marketng Manager of Vegetables Supreme. I am …………………………………………………………………………………………………… We are interested in purchasing and selling your product, organic vegetables, in our grocery store. We would like to enquire some details about your product: are the vegetables grown and how you ensure that Where ……………………………………………………………………………………… they are organically grown? provide a regular supply of vegetables delivered Would you be able to ……………………………………………………………………… fresh everyday? send me an up-to-date price list of your organic vegetables Could you please ……………………………………………………………………………………… as well? for an early reply We would be grateful …………………………… sincerely , Yours ………………… Keith Liekerman Marketing Manager Vegetables Supreme