MANAGEMENT INFORMATION SYSTEMS REPORT TOPIC MANAGEMENT INFORMATION SYSTEMS IN EDUCATION YOUNG MIX

MINISTRY OF EDUCATION AND TRAINING UNIVERSITY OF ECONOMICS AND FINANCE HO CHI MINH CITY ✍ MANAGEMENT INFORMATION SYSTEMS REPORT TOPIC MANAGEMENT INFORMATION SYSTEMS IN EDUCATION YOUNG MIX Student implementation: Grade: A01E, Group 1 Dang Gia Huy – 195120064 Le Nguyen Hoang Kim – 195120452 Tran Tuan Thanh – 195120266 Tran Thi Thu – 195120643 Pham Tran Ngoc Thao Trang – 195120634 Lecturer: MBA.Pham Su Tien Trinh Ho Chi Minh City, November 2022 Ho Chi Minh City University of Economics and Finance (UEF) FOREWORD We are a group (ÉCC) - University of Economics - Finance in Ho Chi Minh City We are currently working on information management systems in education and to better understand how a system works We conducted a study on the activities that the users engaged in using this system In this study, we will look at key data from our data communications and user experiences, see what they have applied to improve and build their information management system The report results are made by us objectively through searching information online and evaluating the system through our use We would like to express our deep and sincere gratitude to our lecturer, Mr Pham Su Tien Trinh, MBA Furthermore, we really appreciated his enthusiasm, optimistic energy and great sense of humour, which motivated us to maintain and complete our work We would also like to thank all the support from our friends in the Management Information Systems course; Without them, we would not have completed this thesis in the best way We are grateful for all the love we received along the way Best regards, Team ÉCC i Ho Chi Minh City University of Economics and Finance (UEF) ASSIGNMENT TABLE MEMBER’S NAME Dang Gia Huy Le Nguyen Hoang Kim Tran Tuan Thanh Tran Thi Thu Pham Tran Ngoc Thao Trang Comment: - HCMC – November 03th, 2022 Lecturer ii Ho Chi Minh City University of Economics and Finance (UEF) TABLE OF CONTENTS FOREWORD I ASSIGNMENT TABLE II TABLE OF CONTENTS III LIST OF FIGURE IV OBJECTIVES OF REPORT CHAPTER DESCRIPTION OF THE ISSUE .2 CHAPTER SOLUTION 2.1 STRENGTHS 2.2 WEAKNESSES .3 2.3 OPPORTUNITIES 2.4 THREATS CHAPTER BUILD AND DEVELOPMENT 11 3.1 RECORD A MACRO WITH A BUTTON .11 3.2 RECORD A MACRO WITH A KEYBOARD SHORTCUT 14 CHAPTER APPLICATION 16 4.1 INTRODUCTION 16 4.2 WHY WE CHOOSE YOUNGMIX? .16 4.3 ADVANTAGES AND DISADVANTAGES OF YOUNGMIX 17 4.3.1 Advantages 17 4.3.2 Disadvantages 18 4.4 RIVALS 18 CHAPTER YOUNG MIX SOFTWARE USER MANUAL 24 CONCLUSION 29 iii Ho Chi Minh City University of Economics and Finance (UEF) LIST OF FIGURE Figure 1- SAP model 10 Figure - Example of original exam questions 25 Figure - Upload file 25 Figure - Change parameters 26 Figure - Files after mixing exam questions 27 Figure - Excel file containing answers 27 Figure - Create a QR Code 28 iv Ho Chi Minh City University of Economics and Finance (UEF) OBJECTIVES OF REPORT Know the necessary steps when it is necessary to improve the information system to suit the growth of the business and when it is necessary to develop the information system to solve the information overload for the business Consciously complete the work that the teacher / group leader requires each individual to during the learning process on time Actively contact teachers and classmates to answer questions during the learning process Actively think in the style of “critical thinking” to solve work in the learning process The course provides students with the knowledge and skills involved in designing an information system to help companies manage their businesses more effectively While enterprise resource planning (ERP) is geared towards optimizing operational processes between different business modules in an enterprise, this module is geared towards assisting business owners in decision making faster and more accurate determination This will create a significant competitive advantage for those who take this course in their career opportunities Ho Chi Minh City University of Economics and Finance (UEF) CHAPTER DESCRIPTION OF THE ISSUE The Lego Group, which is headquartered in Billund, Denmark, is one of the largest toy manufacturers in the world The name ‘Lego’ is an abbreviation of the two Danish words “Lego godt”, meaning “play well” Lego’s main products have been the bricks and figures that children have played with for generations The Danish company has experienced sustained growth since its founding in 1932, and for most of its history its major manufacturing facilities were located in Denmark Lego has continuously enhanced product quality to fulfill the growing demands of generations of kids throughout the world by using toys to spark kids' imaginations, curiosities, and excitement They define quality as the effort to continuously improve in order to offer the greatest possible playthings for kids and their growth Since then, Lego has won the faith of many parents and is now gaining popularity all over the world But few people are aware that Lego had to go through a challenging development process in the past in order to attain the remarkable successes it has now In 2003, Lego was facing tough competition from imitators and manufacturers of electronic toys In an effort to reduce costs, the group decided to initiate a gradual restructuring process that continues today To reduce labor costs, manually intensive processes were outsourced, keeping only the highly skilled workers in Billund Lego’s workforce was gradually reduced from 8,300 employees in 2003 to approximately 4,200 in 2010 Lego’s restructuring process, coupled with double digit sales growth in the past few years, has led to the company’s expansion abroad and made its workforce more international These changes presented supply chain and human resources challenges to the company The supply chain had to be reengineered to simplify production without reducing quality Improved logistics planning allowed Lego to work more closely with retailers, suppliers, and the new outsourcing companies Ho Chi Minh City University of Economics and Finance (UEF) CHAPTER SOLUTION We will examine Lego's SWOT model, one of the pillars supporting the present major improvements of the world's top manufacturer of built toys, before learning about the remedies that the company has outlined for its system 2.1 STRENGTHS The Lego Group enjoys a well-known brand name around the world The business is acknowledged as one of the major manufacturers in the toy sector Another asset of the business is its capacity for technological innovation without compromising its fundamental principles The Lego Group's capacity for constant product innovation helps to draw in new customers and raise brand recognition As the Lego Group has been in the toy production industry for a long time, the expertise the firm has allowed them to meet the needs of their customers Second, the company's experience makes it simple for them to identify and execute adjustments to their product lines Another asset of the business is the variety of its products The business has expanded its brand into television, video games, and motion pictures The youngsters play the game while learning via play thanks to the Lego Group These advantages also enable the business to compete with other toy industry companies 2.2 WEAKNESSES The Lego Group's biggest flaw is that its product designs are simple to imitate Since many businesses in the sector provide goods and services that are identical to those offered under the Lego Group brand Therefore, making it difficult for the business to totally differentiate its product lines from what its rivals are offering The issue of the Lego Group is that it finds it challenging to set itself apart from other participants in the market due to the quick loss of identity caused by the growth of the toy sector Because there are many low-cost alternatives Ho Chi Minh City University of Economics and Finance (UEF) accessible, the company's products may lose market share because they are pricey Another flaw in the firm is its singular product category focus 2.3 OPPORTUNITIES To address the new market target demographics, The Lego Group will need to create additional branding-related programs and activities However, this will assist the business in extending its product range to new nations worldwide The organization also has the chance to improve its learning by utilizing the most recent technology Additionally, it helps the business have a better awareness of the ongoing developments in the sector The Lego Group has the option of moving its production processes and activities to a location where they may be produced more affordably Additionally, it will provide the business a chance to lower its production costs Second, it will assist the business in achieving long-term growth in the sector Children are increasingly choosing other forms of entertainment, which has a significant impact on the electronic industry To attract more kids to its brand, the corporation might set up gaming tournaments at the school It could lower the switch count while raising the retention rate 2.4 THREATS The primary threat to the Lego Group is that its product designs are simple to imitate Since many businesses in the sector provide goods and services that are identical to those offered under the Lego Group brand Therefore, making it difficult for the business to totally differentiate its product lines from what its rivals are offering In addition, Hasbro, the second-largest toy maker in the world, is getting ready to join the market by introducing a brand-new line of competing products named Kre-O (Lego Group: Building Strategy Harvard Case Solution & Analysis, 2011) Ho Chi Minh City University of Economics and Finance (UEF) 4.3 ADVANTAGES AND DISADVANTAGES OF YOUNGMIX 4.3.1 Advantages Using Young Mix online quizzes software brings a lot of benefits, including: Themes with many different bridges Young Mix can combine exams that are 100% multiple choice or have both multiple choice and essay It can combine questions in groups (matching group questions), and combine groups in order In addition, Young Mix can also combine the following styles: _ Or change both the question and the answer in each question _ Or just replace the questions without replacing the answers in the question _ Or the answer only replaces in the question, not the question From there, it can meet all the user's exams Young Mix outputs an Excel file with the correct answer for each question (this Excel file can be quickly imported into the QM multiple choice test app on your phone for later marking) Proposing exam questions & question banks to Word and the original question file has been reformatted to make it more standard and beautiful Easy to use and no installation required A special thing of Young Mix is that users not need to learn how to use, not have to install multiple-choice mixing software, Young Mix is released for free at: youngmix.vn, is a product of ChamThi - supplier provide the famous QM exam marking application on the phone Therefore, users just need to go to the link youngmix.vn, then upload the Word file, enter the number of exams to mix and download 17 Ho Chi Minh City University of Economics and Finance (UEF) Any computer can use this software to mix multiple choice questions Young Mix does not distinguish any type of computer (Dell, Asus, desktop, Macbook, Ipad, Surface, ), even phones (Iphone, Samsung, Oppo, ) can it Young Mix does not use any resources on the user's machine, so even a weak computer can be completely run Satisfies all subjects Young Mix is a software that mixes multiple-choice questions applicable to all subjects, from English, Math, Physics, Chemistry, Biology, History, Geography, Citizenship Education, Informatics, etc It has been used by teachers at all levels, from primary, secondary, high school to university, as long as the test questions need to be mixed into many different codes 4.3.2 Disadvantages • Young Mix can only mix up to 24 codes Teachers can only mix multiple codes from the one original exam • The original exam needs to be standardized according to youngmix's regulations to mix the correct exam • Once the original exam has been uploaded to the software, it cannot be edited If you want to change the original exam, you must re-upload it to mix the exam 4.4 RIVALS In addition to YoungMix, there are now many software that support users in mixing exams, each software will have different advantages and disadvantages The detailed analysis is shown in the table below: 18 Ho Chi Minh City University of Economics and Finance (UEF) Software name AZtest ED Quiz 19 Ho Chi Minh City University of Economics and Finance (UEF) • It is completely free to use and is not limited to the time of use or the number of exam questions and the number of questions and exam subjects • You can import the entire exam question at a time into the software from an existing Word document or import each question The swapping of questions and answers is quick and very simple • McMIX • Manage database of all exams, version, users subjects and exam questions to access have to download data if needed at any time the software to Providing full Vietnamese fonts their computer (Unicode, ABC, VNI, ), the Size: 13.3 MB outstanding point is that it supports Russian, French, Chinese, • Preserve the format of the original exam with all text formats, formulas, images, • There is no online Users can customize, header, footer, template and the program to arrange the exam questions so that they are reasonable and aesthetically pleasing so that the exam questions after permutation of questions and answers can be used without any need further modification 20 Request: Windows XP/Vista/7/8/8.1/10 Ho Chi Minh City University of Economics and Finance (UEF) TestPro 21 Ho Chi Minh City University of Economics and Finance (UEF) Smart Test Quiz Maker Lino 22 Ho Chi Minh City University of Economics and Finance (UEF) Young Mix Online software mix multiple choice questions easiest to use and fastest today Users can easily mix exams online without downloading software to their computer Young Mix is completely free and does not require users to log in or register for an account before mixing exams YoungMix's interface is also simple, convenient, and easy to get used to for newcomers Along with the increasing demand for mixing exams, the software was also born to serve the needs of teachers Depending on the needs of use, we will choose the appropriate software Through the detailed analysis mentioned above, we can see that the Young Mix application very well meets the needs of users in mixing exams 23 Ho Chi Minh City University of Economics and Finance (UEF) CHAPTER YOUNG MIX SOFTWARE USER MANUAL Step Instructions for composing the original exam: • The question must begin with the word “sentence” For example: Sentence 1, Sentence 2, etc (Or the word “Question”, for example Question 1, Question 2,…) • a newline (type Enter) before typing the answers • Compulsory answers must begin with the words “A”, “ B ”, “ C ”, “ D ” If you need to fix any answer, put a # in front of it Example: #A • Each answer should be on one line (Optional, but identification will be more accurate) • The correct answer must be highlighted in red (A or #A) or underline (A or #A ) • For questions and answers with Image, the Image needs to be in Inline With Text mode (so that the image will not jump around in the future for the purpose of permutation) In addition, YoungMix also supports mixing exams according to question groups, according to the mixing option by adding the next line above each group of characters below: The group of bald sentences does not need to be mixed (Examples usually apply to the Listening test of English subject, ) Question group just transpose the questions The group of bald sentences just need to transpose the answers The question group needs to permute both the questions and the answers This is an example original exam that has been prepared according to the standard 24 Ho Chi Minh City University of Economics and Finance (UEF) Figure - Example of original exam questions Step Visit the link below, click Choose file and start uploading your prepared test file • Young Mix – Mixing multiple choice questions online Figure - Upload file Step At the exam mixing option interface, you can change parameters such as Number of exams, Sort short answers, English exams?, Unify the font Click Mix theme to get started 25 Ho Chi Minh City University of Economics and Finance (UEF) Figure - Change parameters Step Upon completion, you will receive a multiple-choice test file with the following files: • Excel file with the correct answer for each question This Excel file can be quickly imported into the QM multiple-choice marking app on your phone for later marking • The original title file has been reformatted to make it more standard and beautiful • New sets of multiple-choice questions for each code • QR Code to answer QM app 26 Ho Chi Minh City University of Economics and Finance (UEF) Figure - Files after mixing exam questions Excel file with answers to all exam codes Figure - Excel file containing answers To create a QR Code with answers to an Excel file, open the QRCode_dapan file on the test set file > Create QR Code > select the Excel answer file > The generated QR code 27 Ho Chi Minh City University of Economics and Finance (UEF) Figure - Create a QR Code 28 Ho Chi Minh City University of Economics and Finance (UEF) CONCLUSION Through the LEGO business case study and the YOUNG MIX experience analysis, we can see that using an information management system will help businesses as well as system users save a lot of time and process optimization The management information system has helped businesses with the advantages of centralized, instantaneous and easy-to-share information management, real-time information management, increased production efficiency, and easy management of the working process employee work But it is undeniable that anything will have its downsides and when using an management information system we will not be able to profit immediately when implementing the system, and the human factor is also a barrier in the application use information management systems on a large scale Through the course we have understood the basic concepts of data, information, information systems, management information systems Understand the role of information systems in corporate governance Recognize the role of information systems in strategic planning of enterprises Understand the role of information systems in business operation management 29 ... barrier in the application use information management systems on a large scale Through the course we have understood the basic concepts of data, information, information systems, management information. .. information systems Understand the role of information systems in corporate governance Recognize the role of information systems in strategic planning of enterprises Understand the role of information systems. .. DISADVANTAGES OF YOUNGMIX 4.3.1 Advantages Using Young Mix online quizzes software brings a lot of benefits, including: Themes with many different bridges Young Mix can combine exams that are