MANAGEMENT INFORMATION SYSTEMS REPORT TOPIC MANAGEMENT INFORMATION SYSTEMS IN EDUCATION YOUNG MIX

MINISTRY OF EDUCATION AND TRAINING UNIVERSITY OF ECONOMICS AND FINANCE HO CHI MINH CITY 🖎🕮✍ MANAGEMENT INFORMATION SYSTEMS REPORT TOPIC MANAGEMENT INFORMATION SYSTEMS IN EDUCATION YOUNG MIX Student implementation: Grade: A01E, Group 1 Dang Gia Huy – 195120064 Le Nguyen Hoang Kim – 195120452 Tran Tuan Thanh – 195120266 Tran Thi Thu – 195120643 Pham Tran Ngoc Thao Trang – 195120634 Lecturer: MBA.Pham Su Tien Trinh Ho Chi Minh City, November 2022 Ho Chi Minh City University of Economics and Finance (UEF) FOREWORD We are a group (ÉCC) - University of Economics - Finance in Ho Chi Minh City We are currently working on information management systems in education and to better understand how a system works We conducted a study on the activities that the users engaged in using this system In this study, we will look at key data from our data communications and user experiences, see what they have applied to improve and build their information management system The report results are made by us objectively through searching information online and evaluating the system through our use We would like to express our deep and sincere gratitude to our lecturer, Mr Pham Su Tien Trinh, MBA Furthermore, we really appreciated his enthusiasm, optimistic energy and great sense of humour, which motivated us to maintain and complete our work We would also like to thank all the support from our friends in the Management Information Systems course; Without them, we would not have completed this thesis in the best way We are grateful for all the love we received along the way Best regards, Team ÉCC i Ho Chi Minh City University of Economics and Finance (UEF) ASSIGNMENT TABLE MEMBER’S NAME ASSIGNED WORK Prepare a 15 minute test Dang Gia Huy Build a sales channel plan Building Fchat Prepare a 15 minute test Le Nguyen Hoang Kim Prepare midterm exam questions Building Fchat Design a presentation Tran Tuan Thanh Record video Try to run the programme synthesis report Midterm essay writing Tran Thi Thu Making posters About Young Mix Young Mix System Review Analysis of case study Pham Tran Ngoc Thao Trang Compose the final topic Design a presentation Comment: - HCMC – November 03th, 2022 Lecturer ii Ho Chi Minh City University of Economics and Finance (UEF) TABLE OF CONTENTS FOREWORD I ASSIGNMENT TABLE II TABLE OF CONTENTS III LIST OF FIGURE IV OBJECTIVES OF REPORT CHAPTER DESCRIPTION OF THE ISSUE CHAPTER SOLUTION 2.1 STRENGTHS 2.2 WEAKNESSES 2.3 OPPORTUNITIES 2.4 THREATS CHAPTER BUILD AND DEVELOPMENT 11 3.1 RECORD A MACRO WITH A BUTTON 11 3.2 RECORD A MACRO WITH A KEYBOARD SHORTCUT 14 CHAPTER APPLICATION 16 4.1 INTRODUCTION 16 4.2 WHY WE CHOOSE YOUNGMIX? 16 4.3 ADVANTAGES AND DISADVANTAGES OF YOUNGMIX 17 4.3.1 Advantages 17 4.3.2 Disadvantages 18 4.4 RIVALS 18 CHAPTER YOUNG MIX SOFTWARE USER MANUAL 24 CONCLUSION 29 iii Ho Chi Minh City University of Economics and Finance (UEF) LIST OF FIGURE Figure 1- SAP model 10 Figure - Example of original exam questions 25 Figure - Upload file 25 Figure - Change parameters 26 Figure - Files after mixing exam questions 27 Figure - Excel file containing answers 27 Figure - Create a QR Code 28 iv Ho Chi Minh City University of Economics and Finance (UEF) OBJECTIVES OF REPORT Know the necessary steps when it is necessary to improve the information system to suit the growth of the business and when it is necessary to develop the information system to solve the information overload for the business Consciously complete the work that the teacher / group leader requires each individual to during the learning process on time Actively contact teachers and classmates to answer questions during the learning process Actively think in the style of “critical thinking” to solve work in the learning process The course provides students with the knowledge and skills involved in designing an information system to help companies manage their businesses more effectively While enterprise resource planning (ERP) is geared towards optimizing operational processes between different business modules in an enterprise, this module is geared towards assisting business owners in decision making faster and more accurate determination This will create a significant competitive advantage for those who take this course in their career opportunities Ho Chi Minh City University of Economics and Finance (UEF) CHAPTER DESCRIPTION OF THE ISSUE The Lego Group, which is headquartered in Billund, Denmark, is one of the largest toy manufacturers in the world The name ‘Lego’ is an abbreviation of the two Danish words “Lego godt”, meaning “play well” Lego’s main products have been the bricks and figures that children have played with for generations The Danish company has experienced sustained growth since its founding in 1932, and for most of its history its major manufacturing facilities were located in Denmark Lego has continuously enhanced product quality to fulfill the growing demands of generations of kids throughout the world by using toys to spark kids' imaginations, curiosities, and excitement They define quality as the effort to continuously improve in order to offer the greatest possible playthings for kids and their growth Since then, Lego has won the faith of many parents and is now gaining popularity all over the world But few people are aware that Lego had to go through a challenging development process in the past in order to attain the remarkable successes it has now In 2003, Lego was facing tough competition from imitators and manufacturers of electronic toys In an effort to reduce costs, the group decided to initiate a gradual restructuring process that continues today To reduce labor costs, manually intensive processes were outsourced, keeping only the highly skilled workers in Billund Lego’s workforce was gradually reduced from 8,300 employees in 2003 to approximately 4,200 in 2010 Lego’s restructuring process, coupled with double digit sales growth in the past few years, has led to the company’s expansion abroad and made its workforce more international These changes presented supply chain and human resources challenges to the company The supply chain had to be reengineered to simplify production without reducing quality Improved logistics planning allowed Lego to work more closely with retailers, suppliers, and the new outsourcing companies Ho Chi Minh City University of Economics and Finance (UEF) CHAPTER SOLUTION We will examine Lego's SWOT model, one of the pillars supporting the present major improvements of the world's top manufacturer of built toys, before learning about the remedies that the company has outlined for its system 2.1 STRENGTHS The Lego Group enjoys a well-known brand name around the world The business is acknowledged as one of the major manufacturers in the toy sector Another asset of the business is its capacity for technological innovation without compromising its fundamental principles The Lego Group's capacity for constant product innovation helps to draw in new customers and raise brand recognition As the Lego Group has been in the toy production industry for a long time, the expertise the firm has allowed them to meet the needs of their customers Second, the company's experience makes it simple for them to identify and execute adjustments to their product lines Another asset of the business is the variety of its products The business has expanded its brand into television, video games, and motion pictures The youngsters play the game while learning via play thanks to the Lego Group These advantages also enable the business to compete with other toy industry companies 2.2 WEAKNESSES The Lego Group's biggest flaw is that its product designs are simple to imitate Since many businesses in the sector provide goods and services that are identical to those offered under the Lego Group brand Therefore, making it difficult for the business to totally differentiate its product lines from what its rivals are offering The issue of the Lego Group is that it finds it challenging to set itself apart from other participants in the market due to the quick loss of identity caused by the growth of the toy sector Because there are many low-cost alternatives Ho Chi Minh City University of Economics and Finance (UEF) accessible, the company's products may lose market share because they are pricey Another flaw in the firm is its singular product category focus 2.3 OPPORTUNITIES To address the new market target demographics, The Lego Group will need to create additional branding-related programs and activities However, this will assist the business in extending its product range to new nations worldwide The organization also has the chance to improve its learning by utilizing the most recent technology Additionally, it helps the business have a better awareness of the ongoing developments in the sector The Lego Group has the option of moving its production processes and activities to a location where they may be produced more affordably Additionally, it will provide the business a chance to lower its production costs Second, it will assist the business in achieving long-term growth in the sector Children are increasingly choosing other forms of entertainment, which has a significant impact on the electronic industry To attract more kids to its brand, the corporation might set up gaming tournaments at the school It could lower the switch count while raising the retention rate 2.4 THREATS The primary threat to the Lego Group is that its product designs are simple to imitate Since many businesses in the sector provide goods and services that are identical to those offered under the Lego Group brand Therefore, making it difficult for the business to totally differentiate its product lines from what its rivals are offering In addition, Hasbro, the second-largest toy maker in the world, is getting ready to join the market by introducing a brand-new line of competing products named Kre-O (Lego Group: Building Strategy Harvard Case Solution & Analysis, 2011) Ho Chi Minh City University of Economics and Finance (UEF) Here is a diagram that illustrates the SWOT •The oldest trademark •The experience summarized •Diversification of the products •Loss of identity •The expensive products •Focus on the one product category in the past Strengths Weaknesses Threats Opportunities •Product designs are simple to imitate •The second-largest toy maker in the world, is getting ready to join the market • Use the latest technologies •Move to the other place where is cheaper than •Organize the game competitions in the school Therefore, as part of the solution, Lego chose to move to SAP business suite software SAP AG, a German company that specializes in enterprise software solutions, is one of the leading software companies in the world SAP’s software products include a variety of applications designed to efficiently support all of a company’s essential functions and operations Lego chose to implement SAP’s Supply Chain Management (SCM), Product Lifecycle Management (PLM), and Enterprise Resources Planning (ERP) modules The SCM module includes essential features such as supply chain monitoring and analysis as well as forecasting, planning, and inventory optimization The PLM module enables managers to optimize development processes and systems The ERP module includes, among other applications, the Human Capital Management (HCM) application for personnel administration and development SAP’s business suite is based on a flexible three-tier client-server architecture Ho Chi Minh City University of Economics and Finance (UEF) To use this macro in any new documents you make, be sure the Store macro in box says All Documents (Normal.dotm) To run your macro when you press a keyboard shortcut, click Keyboard Type a combination of keys in the Press new shortcut key box Check to see whether that combination’s already assigned to something else If it's already assigned, try a different combination To use this keyboard shortcut in any new documents you make, be sure the Save changes in box says Normal.dotm Click Assign Now it’s time to record the steps Click the commands or press the keys for each step in the task Word records your clicks and keystrokes Note: Use the keyboard to select text while you’re recording your macro Macros don’t record selections made with a mouse 10 To stop recording, click View > Macros > Stop Recording 15 Ho Chi Minh City University of Economics and Finance (UEF) CHAPTER APPLICATION 4.1 INTRODUCTION Young Mix is software that supports creating multiple-choice questions from the original test set to create multiple exam questions with different test codes The software has modes to mix multiple-choice questions such as creating a question permutation test, creating an answer permutation test and creating a question and answer permutation test Young Mix Online mixes multiple-choice questions correctly in just seconds for 24 codes (if you need codes, it's only second) The original exam questions may not be beautiful, not standard, after mixing it will be properly aligned, beautiful and full of information Moreover, Young Mix also outputs an Excel file with the correct answer of each code (this Excel file can be quickly imported into the QM multiple-choice marking App on the phone for later marking), and the original exam questions file has been determined Re-formed for more standard, more beautiful (ChamThi, n.d.) 4.2 WHY WE CHOOSE YOUNGMIX? From 2017 to now, the multiple-choice test has been applied to most of the exams, leading to the situation of copying each other quite easily Therefore, it has to be mixed into many different exam codes and mixing multiple-choice questions has become a regular job for teachers However, mixing exams directly on the computer will use resources on the computer and slow down weak machines Not to mention manual mixing will take a lot of time and effort of teachers To optimize teaching, teachers need to find a software to mix multiplechoice questions (reverse exams, shuffle questions) that is fast, accurate, easy to use, free, and meets all subjects Since then, multiple-choice mixing software has been born to serve the needs of teachers, in which the most popular and widely used online mixing software is YoungMix 16 Ho Chi Minh City University of Economics and Finance (UEF) 4.3 ADVANTAGES AND DISADVANTAGES OF YOUNGMIX 4.3.1 Advantages Using Young Mix online quizzes software brings a lot of benefits, including: Themes with many different bridges Young Mix can combine exams that are 100% multiple choice or have both multiple choice and essay It can combine questions in groups (matching group questions), and combine groups in order In addition, Young Mix can also combine the following styles: _ Or change both the question and the answer in each question _ Or just replace the questions without replacing the answers in the question _ Or the answer only replaces in the question, not the question From there, it can meet all the user's exams Young Mix outputs an Excel file with the correct answer for each question (this Excel file can be quickly imported into the QM multiple choice test app on your phone for later marking) Proposing exam questions & question banks to Word and the original question file has been reformatted to make it more standard and beautiful Easy to use and no installation required A special thing of Young Mix is that users not need to learn how to use, not have to install multiple-choice mixing software, Young Mix is released for free at: youngmix.vn, is a product of ChamThi - supplier provide the famous QM exam marking application on the phone Therefore, users just need to go to the link youngmix.vn, then upload the Word file, enter the number of exams to mix and download 17 Ho Chi Minh City University of Economics and Finance (UEF) Any computer can use this software to mix multiple choice questions Young Mix does not distinguish any type of computer (Dell, Asus, desktop, Macbook, Ipad, Surface, ), even phones (Iphone, Samsung, Oppo, ) can it Young Mix does not use any resources on the user's machine, so even a weak computer can be completely run Satisfies all subjects Young Mix is a software that mixes multiple-choice questions applicable to all subjects, from English, Math, Physics, Chemistry, Biology, History, Geography, Citizenship Education, Informatics, etc It has been used by teachers at all levels, from primary, secondary, high school to university, as long as the test questions need to be mixed into many different codes 4.3.2 Disadvantages • Young Mix can only mix up to 24 codes Teachers can only mix multiple codes from the one original exam • The original exam needs to be standardized according to youngmix's regulations to mix the correct exam • Once the original exam has been uploaded to the software, it cannot be edited If you want to change the original exam, you must re-upload it to mix the exam 4.4 RIVALS In addition to YoungMix, there are now many software that support users in mixing exams, each software will have different advantages and disadvantages The detailed analysis is shown in the table below: 18 Ho Chi Minh City University of Economics and Finance (UEF) Software Advantages name Defect • Decentralize and manage the exam library, assign permissions for members to take the test • The feature of creating self-practice and self-scoring test questions • In the mixed exam questions, users can AZtest • Only free for the trial version, if you want to upgrade, you insert images, audio files, and video need to pay for illustrations each package that • Support to configure the score scale for exam questions and time • Teachers, users can review exam history suits your needs • Complicated account registration is and students' work required • Each set of quizzes created shows random questions and answers based on the original question • The test will be randomized both the ED Quiz question and the answers based on the There is no online original set extremely quickly version, users have • Questions will not be limited in number • After mixing the test questions, the software allows to export raw data to computer memory Here, the user can enter data by editing the XML data file 19 to download the software to their computer Ho Chi Minh City University of Economics and Finance (UEF) • It is completely free to use and is not limited to the time of use or the number of exam questions and the number of questions and exam subjects • You can import the entire exam question at a time into the software from an existing Word document or import each question The swapping of questions and answers is quick and very simple There is no online • Manage database of all exams, subjects McMIX version, users have and exam questions to access data if to download the needed at any time software to their • Providing full Vietnamese fonts (Unicode, ABC, VNI, ), the outstanding point is that it supports computer Size: 13.3 MB Request: Russian, French, Chinese, • Preserve the format of the original exam with all text formats, formulas, images, • Users can customize, header, footer, template and the program to arrange the exam questions so that they are reasonable and aesthetically pleasing so that the exam questions after permutation of questions and answers can be used without any need further modification 20 Windows XP/Vista/7/8/8.1/10 Ho Chi Minh City University of Economics and Finance (UEF) • Unlimited number of permutation questions can be created, automatically generating smart permutation codes • Import/Export answers for automatic or manual grading • Import/Export original exam questions for users to exchange exam questions with each other in the community to use • Users can compose exam questions from Microsoft Word but must be from • Rich question bank the 2003 version • Preserve original title format or later • Unlimited number of exam questions and • When installing software on your questions TestPro computer, your • Print the answers for the TestPro Engine exam marking machine software • Link to test module TestOnline computer needs hardware from Pentium II and RAM 128 or higher • The capacity is quite light, with 100MB of free memory usable 21 Ho Chi Minh City University of Economics and Finance (UEF) • Smart Test has a software interface similar to MS Word 2013 and MS Word 2016, so creating code in Word format is quite convenient for teachers and students Smart Test There is no online version, users have • Support management function and ensure data security for safe users • After creating the codes, the software to download the software to their computer will secure the questions through login authentication to avoid theft or backup • Question data recovery feature if the user accidentally deletes the file • Allows users to create questions for the Quiz Maker exam through audio recording, through There is no online images directly from the computer version, users have camera to download the • The bank of multiple-choice questions is software to their computer diverse and quite rich • Users can use different types of related questions to create for multiple choice • Allows users to create different multiple Lino There is no online choice questions from the available version, fully question bank integrated in the MS • The program mixes multiple-choice questions for all subjects 22 Word editing environment Ho Chi Minh City University of Economics and Finance (UEF) Young Mix Online software mix multiple choice questions easiest to use and fastest today Users can easily mix exams online without downloading software to their computer Young Mix is completely free and does not require users to log in or register for an account before mixing exams YoungMix's interface is also simple, convenient, and easy to get used to for newcomers Along with the increasing demand for mixing exams, the software was also born to serve the needs of teachers Depending on the needs of use, we will choose the appropriate software Through the detailed analysis mentioned above, we can see that the Young Mix application very well meets the needs of users in mixing exams 23 Ho Chi Minh City University of Economics and Finance (UEF) CHAPTER YOUNG MIX SOFTWARE USER MANUAL Step Instructions for composing the original exam: • The question must begin with the word “sentence” For example: Sentence 1, Sentence 2, etc (Or the word “Question”, for example Question 1, Question 2,…) • a newline (type Enter) before typing the answers • Compulsory answers must begin with the words “A”, “ B ”, “ C ”, “ D ” If you need to fix any answer, put a # in front of it Example: #A • Each answer should be on one line (Optional, but identification will be more accurate) • The correct answer must be highlighted in red (A or #A) or underline (A or #A ) • For questions and answers with Image, the Image needs to be in Inline With Text mode (so that the image will not jump around in the future for the purpose of permutation) In addition, YoungMix also supports mixing exams according to question groups, according to the mixing option by adding the next line above each group of characters below: The group of bald sentences does not need to be mixed (Examples usually apply to the Listening test of English subject, ) Question group just transpose the questions The group of bald sentences just need to transpose the answers The question group needs to permute both the questions and the answers This is an example original exam that has been prepared according to the standard 24 Ho Chi Minh City University of Economics and Finance (UEF) Figure - Example of original exam questions Step Visit the link below, click Choose file and start uploading your prepared test file • Young Mix – Mixing multiple choice questions online Figure - Upload file Step At the exam mixing option interface, you can change parameters such as Number of exams, Sort short answers, English exams?, Unify the font Click Mix theme to get started 25 Ho Chi Minh City University of Economics and Finance (UEF) Figure - Change parameters Step Upon completion, you will receive a multiple-choice test file with the following files: • Excel file with the correct answer for each question This Excel file can be quickly imported into the QM multiple-choice marking app on your phone for later marking • The original title file has been reformatted to make it more standard and beautiful • New sets of multiple-choice questions for each code • QR Code to answer QM app 26 Ho Chi Minh City University of Economics and Finance (UEF) Figure - Files after mixing exam questions Excel file with answers to all exam codes Figure - Excel file containing answers To create a QR Code with answers to an Excel file, open the QRCode_dapan file on the test set file > Create QR Code > select the Excel answer file > The generated QR code 27 Ho Chi Minh City University of Economics and Finance (UEF) Figure - Create a QR Code 28 Ho Chi Minh City University of Economics and Finance (UEF) CONCLUSION Through the LEGO business case study and the YOUNG MIX experience analysis, we can see that using an information management system will help businesses as well as system users save a lot of time and process optimization The management information system has helped businesses with the advantages of centralized, instantaneous and easy-to-share information management, real-time information management, increased production efficiency, and easy management of the working process employee work But it is undeniable that anything will have its downsides and when using an management information system we will not be able to profit immediately when implementing the system, and the human factor is also a barrier in the application use information management systems on a large scale Through the course we have understood the basic concepts of data, information, information systems, management information systems Understand the role of information systems in corporate governance Recognize the role of information systems in strategic planning of enterprises Understand the role of information systems in business operation management 29 ... barrier in the application use information management systems on a large scale Through the course we have understood the basic concepts of data, information, information systems, management information. .. information systems Understand the role of information systems in corporate governance Recognize the role of information systems in strategic planning of enterprises Understand the role of information systems. .. DISADVANTAGES OF YOUNGMIX 4.3.1 Advantages Using Young Mix online quizzes software brings a lot of benefits, including: Themes with many different bridges Young Mix can combine exams that are