Community Service

Library Assumed Outcomes ● To provide high quality services ● To serve the information and reading needs of the people of Orono ● To provide the collection and programming free of charge to Orono residents of all ages ● To provide information and resources in the latest formats and current trends in technology and library service ● To engage in and provide assistance with Town initiated community events Mandates: ● There are no state or federal mandates for library operations at this time ● As a participating library in the Minerva consortium, there are a number of expectations that are outlined by Maine Infonet Minerva is the statewide integrated library system offering circulation, cataloging, public access catalog, acquisitions and serials functions As a member, each participating library is expected to: o Maintain a commitment to local collection development o Participate in committees and monthly meetings where standards, policies and procedures are discussed and decided o Maintain systems data in an accurate and timely manner o Participate in training o Pay an annual membership fee o Respond to inter library loans requests in accordance with Minerva guidelines and procedures ● We strive to sustain a high level of service as mandated by our community and in accordance with current professional standards ● The library plays a role in collaborative efforts with the Parks and Recreation Department to deliver community services 1 Current Methods: ● 6000 square foot facility open 43 hours/week o A center for reading, writing, study, and community meetings o Materials and services that support the educational, informational, and recreational interests of all community members ● Connection to State Library services o Interlibrary Loan: Minerva is a shared library system that brings together nearly 60 libraries of all types from across the state o Van Delivery: Statewide Interlibrary Loan Van Delivery Service is a voluntary service where participating libraries use a courier to deliver library books and materials to facilitate interlibrary lending and borrowing throughout the State of Maine This program is administered by the Maine State Library and funded by the federal Library Services and Technology Act (LSTA) through the Institute of Museum and Library Services (IMLS) o Online Databases: Maine's Virtual Library, provides every resident of Maine with free access to a collection of full text and abstracts from magazines, newspapers and reference books that are credible, reputable resources o Downloadable Audio and Ebooks: The Maine InfoNet Download Library provides online access to downloadable audiobooks through 3M Cloud Library Patrons from member libraries are able to checkout ebooks and downloadable digital audiobooks for free, 24/7, from a shared collection ● Access to materials o 33,532 Print collection o 5,442 AV collection o 14,857 eBooks and downloadable audio books o 65 Magazine subscriptions o Bookpage: a “take away” monthly book review publication ● Access to technology o 24 hour wireless o Public access laptop and desktop computers o Multi function public access color photocopier/Fax/email/scanner o Online access to library catalog 2 o Self Check Station – currently accounting for 10% of circulation, creating more time for staff to attend to other services o Access to digitized Penobscot Times: 1888-present ● Literacy and informational programs for all ages o Weekly, monthly and special programming for children, teens and adults o Professional library staff trains volunteers who in turn tutor new technology users o Community partnered programming Current Resources: Personnel: 4.25 FTE ● Director (1.0) ● Youth Service Librarian (1.0) ● Youth Services Desk Clerk (0.50) ● Circulation/Technology Coordinator (1.0) ● Desk Clerk (.75) Financial (FY18-19 Budget) ● Personnel ……………………………………… $ 258,026 ● Operations……………………………………… $ 57,370 ● Capital Equipment (FY18-19): ● Annual Building Reserve Appropriation…… $ 5,000 Areas of Discussion: In order to sustain a high quality services and to offer a service model that meets the demands of the current digital age and community involvement, we need to put forward a reasonable level of staffing The current level of staffing has become stretched with more accountability for meeting the traditional needs as well as the evolving technology needs, and the shift toward aligning library services in support of community goals While this shift follows a national trend, it also reduces the human resources available within the library facility This year’s budget request includes increasing the Children’s Services Clerk from 20 to 25 hours per week 3 Areas of Concern: ● The library is reliant on a number of services provided through the State Library, if funding was reduced or eliminated at the federal level it could affect the following services provided at the state level: o Maine InfoNet [MIN] supported by the Maine State Library and the University of Maine System, is a partnership of Maine libraries dedicated to improving information and library service to all Mainers through online systems and technology Currently, the Maine Telecommunications and Education Access Fund (MTEAF) substantially funds broadband internet connectivity for schools and libraries and MARVEL databases that are available to all Maine citizens o Maine Regional Library System with district consultant services and resources, continuing education opportunities and more o Outreach Services consisting of the talking books, large print books, books by mail programs, services for people with disabilities Potential Service Level Reductions: ● Elimination of programming budget – savings $3,400 o Result: ▪ Children’s programming reduced to weekly programs for infants and toddlers ▪ All other weekly, monthly and special programming eliminated ▪ Adult programming eliminated including volunteer recognition breakfast ▪ Elimination of annual subscription to BookPage, a monthly newspaper featuring book reviews, author interviews and literary articles ▪ Rely 100% on community initiated programs ● Elimination of Digital content – savings of $1,500 o Result: ▪ OPL patrons would no longer have access to free downloadable audio and e-books made possible through our membership to the Maine Infonet Consortium ▪ Films would no longer be available for library OR community public 4 performances through movie site licenses ● Reduction of Materials budget by 5% - savings of $1000 o Result: ▪ Fewer new acquisitions of books, audios, DVDs and music ● Service Level Reductions: Reduce staffing by 10 hours a week = decrease of hours for Youth Services Desk Clerk Savings of $8,985 Further reduce staffing by 25 hours a week = elimination of current Youth Services Desk Clerk Savings of $22,463 ○ Results: ● Level #1 – reduce hours and level of programming o School year hours reduced from 43 to 32 during the school year and 28 in the summer ▪ The library is currently open 43 hours each week, Monday-Saturday A decrease in the 2017-18 library budget would necessitate the reduction in hours in order to cover the public access schedule, allow for back office tasks, planning and providing programs for the community, publicity, collection maintenance and cover staff leave time ▪ Saturday hours, during the school year would be covered by one regular staff member and a substitute Other staff would work Saturdays to cover leave time for the regular Saturday staff In order to assure full coverage during open hours, staff would be encouraged to take earned vacation time during the summer when open hours would be reduced o Children’s programming reduced to weekly programs for infants and toddlers o All other weekly, monthly and special programming eliminated o Rely 100% on community initiated programs ● Level #2 – reduce hours and program offerings: 5 o Eliminate the Library Director’s role in Community Events in order to fill in as a regular staff member during open hours This would include elimination if the annual Halloween Party, assistance in Summer Concerts, and assistance with Light Up the Night Event o Services for teens would be limited to: ▪ Availability of community room 2-4 afternoons a week o Beyond the use of the community room, we would be unable to provide resources to the Parks and Recreation Department to support the new model of programming Collaborative efforts currently in use include offering programs during the school year on Thursday afternoons at the library, using the Youth Services Librarian’s expertise and time o Current offerings of monthly programs for children and families in collaboration with Orono Adult Education would be eliminated given the reduction in staff 6 Town of Orono - Public Library Service Levels Tier I: Tier II: Tier III: Tier IV: Current Level of Service Service Minimum service level required by law regardless of need Minimum requirements to meet basic needs of the community Meets or exceeds service level required by law, utilizes best practices and provides additional services to meet needs of the community Highest level of service available, meeting all needs and wants of the entire community Best approximation of current level of services provided Tier I: $0 Tier II: Tier III: Tier IV: Open days per week staffed by a Open 2-4 days per week staffed professional Director and 3-4 other No legal mandates exist for library with 1-2 paid staff members and a staff with membership in state services heavy reliance on volunteers professional organizations Open days per week staffed by a professional Director, 1-2 other professional staff, and 2-3 support staff Membership in state and national professional organizations Collection and Library Services Interlibrary loan available days per week with public access to Focused on providing daily services Minerva and Marvel databases as No legal mandates exist for library rather than building collection or well as public access to free services managerial duties downloable audio and e-books Public access computers and internet connection Interlibrary loan available days per week with public access to Minerva and Marvel databases as well as public access to free downloable audio and e-books (augmented by a propriety online collection and access to online magazines, which the Town does not currently have) Public access computers and 24/7 wi-fi internet connection Community Programming Regular programming directly No legal mandates exist for library Community initiated programming linked to traditional library services not supported by library staff services Special Programming focused beyond traditional library services aimed at making the library a community gathering place Staffing Level and Availability to the Public Town of Orono - Public Library Service Levels Tier I: Tier II: Tier III: Tier IV: Current Level of Service Service Outreach and Promotion Minimum service level required by law regardless of need Minimum requirements to meet basic needs of the community Meets or exceeds service level required by law, utilizes best practices and provides additional services to meet needs of the community Highest level of service available, meeting all needs and wants of the entire community Best approximation of current level of services provided Tier I: $0 No legal mandates exist for library None services Tier II: Tier III: Maintain and update website Promote via newpaper (The Library also promotes through a dynamic website and social media.) Tier IV: Special outreach to seniors and preschoolers as well as staff participation in community groups with programs and services advertised in print, on a dynamic website, and through social media Library Operating Budget GENERAL FUND (FUND 10) Account Description FY2018 Approved Budget YTD Expended FY2018 Unexpended FY2019 Proposed Budget Difference $ Difference % Comments: Library (40) 40 - Library Full-Time Salary Part-Time Substitutes ($ ($ 188,049) ($ 6,000) ($ 137,870) ($ 2,986) ($ 50,179) ($ 3,014) 190,369) ($ 2,320) 6000 ($ -  ) Health Insurance ($ 35,848) ($ 15,755) ($ 20,093) ($ 30,152) ($ (5,696) MPERS Retirement ($ 16,644) ($ 12,089) ($ 4,555) ($ 16,441) ($ (203) FICA/Medicare ($ 14,386) ($ 10,719) ($ 3,667) ($ 14,563) ($ 177) Workers Compensation ($ 583) ($ 166) ($ 417) ($ 500) ($ (83) 1% See departmental payroll sheet Responding to community feedback, there is a proposal to extend library hours that would include longer Saturday hours The substitute budget will 0% accomodate an average of 11 hours a week to accomodate the extended hours as well as on call hours during the week to cover permanant staff vacation and sick leave -16% Employer Cost of Health Insurance Benefit -1% Employer Cost of Retirement Benefit 1% Payroll Taxes -14% Workers' comp insurance Training ($ 2,800) ($ 436) ($ 2,364) ($ 2,800) ($ -  ) - staff registrations to the annual Maine Library Association Conference OR the New England Library Association Conference, staff registrations to the Annual Reading Round Up presented by the Maine Library Association; Maine Tri District Council meeting for staff members; Webinars Travel via personal 0% automobiles to Augusta for Reading Roundup and Tri District Meeting Stipend to go toward classes for staff pursuing a further education in library science Travel costs for the Youth Services Librarian to the Association for Librarians Serving Children which will be held in September in Cincinnati , Ohio Conferences ($ 800) ($ 741) ($ 59) ($ 800) ($ -  ) 0% All staff membership to the Maine Library Association, full-time staff memberships & student membership to the American Library Association, 0% These memberships include subscriptions to professional newsletters and journals and includes discounts when registering for continuing educational opportunities Membership Dues ($ 600) ($ 566) ($ 34) ($ 600) ($ -  ) Computer Hardware ($ 1,500) ($ -  ) ($ 1,500) ($ -  ) ($ (1,500) Bi-annual National Public Library Association conference Total conference is $1,600 but will spread cost over two budget years -100% This line is not longer administered through the libray budget Computer Software & Licensing ($ 6,555) ($ 2,418) ($ 4,137) ($ 6,970) ($ 415) Minerva is a statewide, integrated library system started by the Maine InfoNet Project and maintained cooperatively by participating libraries in association with the Maine State Library Our membership with Minerva provides our patrons access to this Interlibrary Loan system There is additional site license 6% and maintenance agreement associated with the Self Check system purchased in 2014 through the Nancy Wood Trust which increases by 5% annually This line also includes a percentage of the maintenance fee for our web hosting with Civic Plus Telephone/Internet ($ 2,500) ($ 1,835) ($ 665) ($ 2,500) ($ -  ) 0% Town-wide hosted PBX Telephone system, cost is based on last year's expenses This is the amount spent on office supplies(paper, staples, pens, tape, etc), Computer supplies (toner, mice, keyboards, etc), book supplies (book covers, spine labels), Audio Visual supplies(plastic covers for DVDs and CDs) and -33% staff/misc supplies (paper towels & misc cleaning supplies) In previous years, the cost of preprocessing books has been part of this line The decision was made to move these costs into the book budgets in order to reflect the net cost of adding titles to the collection This resulted in a decrease in this line Office Supplies ($ 3,000) ($ 2,562) ($ 438) ($ 2,000) ($ (1,000) Postage ($ 100) ($ 41) ($ 59) ($ 100) ($ -  ) 0% Adult Books ($ 10,600) ($ 8,227) ($ 2,373) ($ 11,150) ($ 550) Fiction and Nonfiction print materials for adult patrons The increase reflects 5% the cost for pre-processing (spine labels and books jackets) which previously had been part of the Office Supplies line This is used for occasional shipping of materials to libraries that are not on the van delivery system as well as other miscellaneous postage items Library Operating Budget GENERAL FUND (FUND 10) Account Description FY2018 Approved Budget Juvenile Books ($ 7,750) ($ 6,535) ($ Periodicals ($ 2,500) ($ Video ($ 3,500) ($ Adult Audio ($ Juvenile Audio ($ YTD Expended FY2018 Unexpended FY2019 Proposed Budget Difference $ Difference % Comments: 1,215) ($ 8,200) ($ 450) Fiction and Nonfiction titles for children and teens The increase reflects the 6% cost for pre-processing (spine labels and books jackets) which previously had been part of the Office Supplies line 1,833) ($ 667) ($ 2,600) ($ 100) 4% 60 print magazine and newspaper subscriptions 2,085) ($ 1,415) ($ 3,500) ($ -  ) 0% all genres for children and adults 3,000) ($ 2,040) ($ 960) ($ 3,000) ($ -  ) Audio book lease subscription that provides access to a collection of 36 new 0% titles on a rotating/quarterly basis in CD or MP3 format This also allows for 50-75 titles in CD or MP3 format to be purchased each year 1,000) ($ 242) ($ 758) ($ 1,000) ($ -  ) 0% audio books on CD for children and teens Download library through Maine Infonet Consortium (audio and ebooks) & site licenses for public performance movies The additional cost is for Zinio: 60 97% Digital magazines that has unlimited copies of every issue and is available all the time for all patrons, bringing this line close to what it was in the 2015 budget Digital Content ($ 1,550) ($ -  ) ($ 1,550) ($ 3,050) ($ 1,500) Programming - Adult ($ 1,200) ($ 569) ($ 631) ($ 1,500) ($ 300) 25% Programming - Juvenile ($ 2,200) ($ 2,076) ($ 124) ($ 2,200) ($ -  ) 0% Music ($ 200) ($ 64) ($ 136) ($ 200) ($ -  ) 0% purchase of music CDs for children, teens and adults Furnishngs and Fixtures ($ 1,000) ($ 1,000) This covers the annual subscription to BookPage, a monthly newspaper featuring book reviews, author interviews and literary articles, the annual recognition breakfast & thank you gifts for volunteers, and the adult book groups Monthly and special programs for all ages including, Maine Student Book Award Club, Teen movie nights, Mystery programs, book clubs, and refreshments, Halloween and Holiday programs, library card lanyards, summer reading logs, incentives & programs This is a new line that will cover items for the facility that are not covered in the budget through the Facilities Operating budget Now that the library is nine years old there are a number if items in need of replacement Six comfotable chairs that were originally purchsed through Stonington Furniture in Brewer, are all in bad repair and there is a need to replaced with chairs made specifically for heavy public use Each year, there are other unexpected needs for replacement furnishing and fixtures Minor Equipment ($ 600) ($ 461) ($ 139) ($ 600) ($ -  ) 0% Equipment Repair ($ 2,200) ($ 1,262) ($ 938) ($ 2,200) ($ -  ) 0% Delivery Service ($ 1,400) ($ 1,408) ($ (8) ($ 1,400) ($ -  ) This covers the daily fees for the delivery of interlibrary loan materials OPL 0% pays for days of delivery while the state library pays for day and the regional library system pays for day Division ($ 317,065) ($ 214,987) ($ 102,078) ($ 315,396) ($ (1,669) -1% Department ($ 317,065) ($ 214,987) ($ 102,078) ($ 315,396) ($ (1,669) -1% This covers the contract with Transco for a leased photocopier and any computer repairs that can't be covered in house 10 Library Payroll Position Wage Rate Hours/Week Total Wages Health Insurance MPERS Total Library Director ($ 30.62) 40.00 ($ 63,689.60) ($ 3,000.00) ($ 6,114.20) ($ 72,803.80) Circulation Clerk ($ 14.11) 30.00 ($ 22,011.60) ($ 7,919.75) ($ 2,113.11) ($ 32,044.46) Children's Services Coordinator ($ 20.85) 40.00 ($ 43,368.00) ($ 14,357.70) ($ 4,163.33) ($ 61,889.03) Children's Services Clerk ($ 14.45) 25.00 ($ 18,785.00) ($ 1,875.00) ($ -  ) ($ 20,660.00) Circulation Coordinator ($ 18.91) 40.00 ($ ($ 39,332.80) ($ 187,187.00) ($ 3,000.00) ($ 30,152.44) ($ 3,775.95) ($ 46,108.75) 16,166.59) ($ 233,506.04) 11 PARKS & RECREATION DEPARTMENT Outcomes: ● Provide quality programming, facili es and services for the community that enhances individual, familial, and community health and vibrancy; ● Improve individual’s and the community’s health, fitness and athle c ability; ● Provide opportuni es to increase one’s skills leading to lifelong benefits; ● Enhance social interac on and teamwork skills; ● Promote a sense of community consistent with the community’s values; and ● Maintain recrea onal facili es / trails in a manner consistent with the values of the community Mandates: ● While there is no legal or regulatory mandate to provide recrea on services to the community, like other community services, if the Town elects to have these programs it is required to comply with general workplace safety regula ons as well as best professional prac ces Methods: The department will u lize one of four delivery models for its programs, ac vi es and events ● Town Sponsored o Town Oversight, Financial Control, and Approval of Methods ● Collabora ve Partnerships o Regional Rec Programs, UMaine, Adult Educa on, RSU #26 ● Contracted Programs o Independent Contractor, Agreed Scope of Work, and Insurance Required ● Facility Rental o No Direct Town Oversight, Insurance Required, and Fee May be Waived RESOURCES: Personnel: ● ● ● Parks and Recrea on Director(40 hours per week) UMaine Rec Rec Sports Partnership (Pilot) Summer staff o Day Camp staff is now employees of the University of Maine The town contracts with the University to provide Day Camp staff and facili es 12 Pool (1 Director, Assistant Director and 12 Lifeguards / Front desk a endants for 10 weeks during summer) o Contracted clinics (soccer) Contracted Instructors o Aerobics, Ballet, Karate, Horseback Riding, Nature Camp Volunteers o Partnership with the UMaine Physical Educa on Majors Club to support teaching/coaching opportuni es and Recrea on and Club Sports o Sport Coaches (32 coaches providing over 1,200 hours of instruc on) o Trail Maintenance ( 40 volunteers dona ng many hours of labor) o Beau fica on (20 volunteers dona ng many hours to maintain all of the town's flower beds) o ● ● Recreational Facilities and Equipment ● ● ● ● ● ● ● ● ● ● ● ● ● ● Keith Anderson Community House Orono Senior Center Community Playground Municipal Pool Outdoor Winter Center (Ice Rink, Ski Trails and Sledding Hill) Marden Park Ballfield Asa Adams Mul -Purpose Field Rec So ball Field Gould’s Landing/Nadeau-Savoy Park at Pushaw Lake Brownies Canoe/Kayak Launch Area Union Street Boat Launch Broadway Pocket Park Summer Street Park Webster Park Areas of Discussion: Resources: Star ng in January of 2018, we entered into a year long pilot partnership with Umaine Recrea on to operate our Rec Sports program This reduced the staff in the department to just the full- me Director The Director s ll has the same role with rec sports programming in managing, planning and working with schools and other regional partners Although last years budget reflected a reduc on in services, this partnership allowed us to maintain the same level of service as the previous year without an increase in resources We are also working to see if there are other program op ons that this partnership can offer This partnership will also allow the department to turn its a en on to other groups and areas within the Department that have been iden fied in the Comprehensive plan such as trails maintenance and promo on, recrea onal facili es development and maintenance and looking at how we can serve different demographics of our popula on We will have some changes next year with some of the programs that have been offered through the department The track program has decided to operate independently of the town and become its own en ty They hope that this will allow them to be er 13 reach their goals for the program Also, a er at least three years of discussion, Orono-Veazie Li le League will take over running the T-Ball program This makes the most sense from a development standpoint The Li le League has created a comprehensive developmental plan and this allows par cipants to be involved in this plan from the beginning The department will s ll be working with them as far as facili es use and adver sing Budget Alternatives: The first alterna ve would not change the budget, but would affect the service level If the the partnership Umaine Rec did not nue a er the pilot, we could add the 26 hour a week programer back and go to a reduced program level of one sports program a season The second alterna ve represents the addi on of a second full me staff posi on to replace the part me staff posi on This would allow for the department to nue the current level of service with some possibility for growth within the mission This op on would increase the budget by $52,000 14 Town of Orono - Parks and Recreation Service Levels Tier I: Minimum service level required by law regardless of need Tier II: Minimum requirements to meet basic needs of the community Tier III: Meets or exceeds service level required by law, utilizes best practices and provides additional services to meet needs of the community Tier IV: Highest level of service available, meeting all needs and wants of the entire community Best approximation of current level of services provided Current Level of Service Service Tier I: Tier II: At this level, there is some base level of municipal funding with some sort of Recreation structure Usually this is accomplished by an appointed or elected Recreation Committee Programming Centers mostly on the youth and is administered by volunteers The No legal mandates for public parks programs offered are typically or recreational youth sports and some youth programming/services exist That activities like movie nights or said, there are communities that dances At this level, towns will not fund parks and recreation usually have town playgrounds, through municipal sources and parks, playing fields and indoor rather have a committee of facilities (most of the time in volunteers that address conjunction with the schools) recreational needs within the Parks and other facilities are community Outside (private, non- maintained and managemented by profit, or volunteer) organizations other town departments (public or groups run recreation works, schools, etc.) There may programming with any town also be outside organizations that owned open space, parks, or assist in programming and facilities facilities maintained by outside maintenance like YMCA's or youth groups or a public works crew sports organizations It is not Community events are put on by uncommon to work with other volunteer groups that fundraise for municipalities to be able to offer the events programs when facing low numbers or lack of resources Community events tend to be put on my volunteer groups that fundraise for the events Some towns at this level contract an outside organization(s) to be be responsible for recreational programming Tier III: Tier IV: At this level, municipalities usually offer programs through a Parks and Recreation Department with 1-3 fulltime staff members, often supported by seasonal part-time staff when needed Programming consists of youth sports, youth activities, youth sports camps, youth summer camps, some teen programming, adult activities (exercise classes, knitting, etc.) and some senior programming All of the programs would be administered and managed by departmental staff Depending upon how many staff members are employed, some programs would be run by staff with the help of volunteers, through contracted services with an outside group, or run by volunteers At this level parks, playgrounds, and playing fields are managed by the department with maintenance supplied by other town departments Indoor facilities are often at the schools - or a former school that has been deeded to the Town Community events are managed by parks and recreation staff with some level of town funding and collaboration with other town departments, community groups/organizations, and volunteers At this level of service, the Parks and Recreation Department would likely be staffed by or more full-time staff members with seasonal staff members as well Programming would consist of: youth rec sports; youth competitive sports (travel), youth activities, youth sports camps, youth supper camp, after school program, teen programming, adult active programs, adult sports programs, and senior programming All the programs would be administered and managed by parks and recreation staff with mostly volunteer coaches There may be some contracted programs run in town facilities and youth sports organizations may work in conjunction with the department to provide programming In order to facilitate this level of programming, at this level there would be a Recreation Center with a gym and room enough to house the after school program and summer camp You would often see lit playing fields, outdoor or indoor ice rink, parks, playgrounds, trail systems, boat launch/beach, pool(s) and a staffed senior center Programs take place in parks and recreation facilities All of these facilities and amenities would be separate from the schools and managed by Parks and Recreation Department staff Community events would be managed by parks and recreation staff with the help of civic ordanizations and volunteers 15 Parks and Rec Operating Budget GENERAL FUND (FUND 10) Account Description FY2018 Approved Budget YTD Expended FY2018 Unexpended FY2019 Proposed Budget Difference $ Difference % Comments: Parks & Recreation (50) 50 - Parks & Rec Full-Time Salary (19,622) The decrease represents the movement of $15,000 to the UMaine -24% Contract - Rec Sports line which is that payment to UMaine Rec for Rec Sports programing services ($ 81,750) ($ 46,919) ($ 34,831) ($ 62,128) ($ Health Insurance ($ 17,078) ($ 12,202) ($ 4,876) ($ 19,739) ($ 2,661) 16% MPERS Retirement ($ 7,848) ($ 4,285) ($ 3,563) ($ 5,964) ($ (1,884) -24% 3,076) ($ 4,753) ($ (1,501) -24% ($ (1,500) -100% FICA/Medicare ($ 6,254) ($ 3,178) ($ Cell Phone Stipend ($ 1,500) ($ 790) ($ 710) Travel ($ 1,000) ($ -  ) ($ 1,000) ($ 1,000) ($ -  ) 0% Training ($ 300) ($ 40) ($ 260) ($ 300) ($ -  ) 0% Membership Dues ($ 510) ($ 389) ($ 121) ($ 510) ($ -  ) 0% Software/Licensing ($ 5,150) ($ 683) ($ 4,468) ($ 5,150) ($ -  ) 0% MyRec and Town Website license fees Credit Card Fees ($ 2,500) ($ 2,907) ($ (407) ($ 2,500) ($ -  ) 0% MyRec.com Credit card fees Office Supplies ($ 500) ($ 432) ($ 68) ($ 500) ($ -  ) 0% With the Rec Office move to the KACH Office supplies are needed Minor Equipment ($ 400) ($ 27) ($ 373) ($ 400) ($ -  ) 0% Non Program Specific equipment Uniforms & Protective Gear ($ 300) ($ 221) ($ 80) ($ 300) ($ -  ) 0% Water ($ 120) ($ -  ) ($ 120) ($ 120) ($ -  ) Building Repairs and Maintenance ($ 3,000) ($ 78) ($ 2,922) ($ 3,500) ($ 500) Trail Maintenance ($ 3,000) ($ 1,982) ($ 1,018) ($ 6,000) ($ 3,000) Ice Rink ($ 3,000) ($ 3,514) ($ (514) ($ 3,000) ($ -  ) 0% Electric and Maintenance related to the ice rink Gould's Landing ($ 2,350) ($ 1,390) ($ 960) ($ 2,350) ($ -  ) 0% Vehicle Repair/Maintenance ($ 500) ($ 500) ($ 0) ($ 500) ($ -  ) 0% Gasoline ($ 1,200) ($ 645) ($ 555) ($ 1,200) ($ -  ) 0% Contractor Services ($ 2,500) ($ 1,617) ($ 883) ($ 2,500) ($ -  ) 0% ($ 15,000) ($ 15,000) UMaine Contract - Rec Sports ($ 7,500) 0% OVWD use fees 17% Maintenance Related to Parks, playground etc 100% Trails Commitee Budget the increase is for improving signage and marking of trail system Electric, Pushaw Lake Association Membership, Dock and Landing Maintenance This represents the payment to UMaine Rec for Rec Sports programming services Covers the cost of the Town's portion of the expense related to bus rental for senior field trips Senior Citizens ($ 1,800) ($ 1,126) ($ 674) ($ 1,800) ($ -  ) 0% Community Theater ($ 1,500) ($ 549) ($ 951) ($ 1,500) ($ -  ) 0% Covers costs associated with hosting community theater events Programs/Events ($ 3,000) ($ 2,336) ($ 664) ($ 3,000) ($ -  ) 0% ($ 15,000) ($ 15,000) New Programs ($ -  ) Beautification ($ 1,000) ($ 140) ($ 860) ($ 1,300) ($ 300) Program Scholarships ($ 1,000) ($ -  ) ($ 1,000) ($ 1,000) ($ -  ) Special Projects ($ -  ) ($ 13,787) ($ -  ) ($ 1,000) ($ 1,000) Self-Sustaining Programs ($ 32,145) ($ -  ) ($ 32,145) ($ 5,000) ($ (27,145) Covers costs associated with programs and events sponsored by the Parks and Rec Department This allows for new programs to be implemented with an offsetting corresponding revenue 30% We have added beds around the town office 0% Annual appropriation for out of pocket expenses related to scholarships given 100% This is to fund special projects Reduction in Expenses is due to UMaine incurring the expenses associated with Rec Sports Programming based on the contracted services and utilizing contracted programs which are revenue -84% sharing arrangements (with no expenses to the Town) The $7,000 budgeted expense is for Red Riots Track Club, which has an offsetting revenue 16 Parks and Rec Operating Budget GENERAL FUND (FUND 10) FY2018 Approved Budget Account Description YTD Expended FY2018 Unexpended FY2019 Proposed Budget Difference $ Division ($ 181,205) ($ 107,236) ($ 95,256) ($ 167,014) ($ (14,191) Difference % Comments: -8% 53 - Municipal Pool Part-Time Wages ($ 32,135) ($ 19,884) ($ 12,251) ($ 34,024) ($ 1,889) FICA/Medicare ($ 2,420) ($ 1,521) ($ 899) ($ 2,603) ($ 183) 6% Minimum Wage Increase has increase our overall wages 8% Training ($ 600) ($ 422) ($ 178) ($ 600) ($ -  ) 0% Telephone/Internet ($ 450) ($ -  ) ($ 450) 450 ($ -  ) 0% Cleaning Supplies ($ 240) ($ 70) ($ 170) ($ 240) ($ -  ) 0% Chemicals ($ 2,000) ($ -  ) ($ 2,000) ($ 2,100) ($ 100) 5% Minor Equipment ($ 1,500) ($ 277) ($ 1,223) ($ 1,500) ($ -  ) 0% Electricity ($ 3,750) ($ 1,735) ($ 2,015) ($ 3,750) ($ -  ) 0% Water ($ 1,080) ($ 367) ($ 713) ($ 1,080) ($ -  ) 0% Sewer ($ 260) ($ 167) ($ 93) ($ 260) ($ -  ) 0% Repairs/Maintenance to Building ($ 2,400) ($ 135) ($ 2,265) ($ 2,400) ($ -  ) 0% Concessions ($ 1,500) ($ 741) ($ 759) ($ 1,500) ($ -  ) 0% There is an offsetting revenue for this expense Division ($ 48,335) ($ 25,322) ($ 23,013) ($ 50,507) ($ 2,172) 4% Department ($ 229,540) ($ 132,558) ($ 118,269) ($ 217,521) ($ (12,019) -5% 17 Parks and Rec Payroll Position Parks and Rec Director Wage Rate ($ 29.37) Hours/Week 40.00 Total Wages ($ ($ Health Insurance 61,089.60) ($ 61,089.60) ($ 19,739.20) ($ 19,739.20) ($ MPERS 5,864.60) ($ 5,864.60) ($ Total 86,693.40) 86,693.40) 18 Municipal Pool Payroll Position Wage Rate Hours/Season Total Wages Health Insurance MPERS Total Pool Director $15.75 400.00 ($ 6,300.00) ($ -  ) ($ -  ) ($ 6,300.00) Asst Pool Director $12.50 400.00 ($ 5,000.00) ($ -  ) ($ -  ) ($ 5,000.00) Lifeguards $10.50 2110.00 ($ ($ 22,155.00) ($ 33,455.00) ($ -  ) ($ -  ) ($ -  ) ($ -  ) ($ 22,155.00) 33,455.00) 19 ... Library Service Levels Tier I: Tier II: Tier III: Tier IV: Current Level of Service Service Minimum service level required by law regardless of need Minimum requirements to meet basic needs of the community. .. Current Level of Service Service Outreach and Promotion Minimum service level required by law regardless of need Minimum requirements to meet basic needs of the community Meets or exceeds service level... provides additional services to meet needs of the community Highest level of service available, meeting all needs and wants of the entire community Best approximation of current level of services provided