ST PAUL STUDENT CENTER EXECUTIVE COMMITTEE MEETING MINUTES_ 1991-1992

STUDENT CENTER EXPANDED EXECUTIVE COMMITTEE MEETING WEDNESDAY, SEPTEMBER 4, 1991 6:00-8:30P.M PRESENT: Wendell DeBoer, Jay Kropeunske, Hank Wells, David Eckholm, Phil Kerr, Charles Rausch Ann-Marie Donahue, Anne Zylkowski STAFF: Maggie Towle, Mike Main GUEST: Sue Oatey, Assistant Vice President for Student Affairs The Expanded Executive Committee of the Student Center Board of Governors was called to order at 6:15p.m by the chair , Jay Kropeunske The next meeting will be of the full Board Thursday, September 26 1991 at 12 noon in Room 202 of the Student Center PRESIDENT'S REPORT Jay made introductions of Board members to Sue Oatey and thanked her for coming to this meeting Jay circulated a Siggelkow Information Retreat sign-up sheet DIRECTOR'S REPORT Charles announced some new staff - Eugene Morfitt, Grad Assistant in Accounting and Diane Rubright, Grad Assistant for the Worldspan project Maggie and Mike Main have made plans for the studentstaff fall quarter orientation This orientation will include a photo album for new members to get an idea of who is who as well as who does what There will also be a list of 50 most asked questions and a Student Employee Handbook, prepared by Anne Zylkowski and the Union Philosophy to help introduce and reinforce the training by the project managers Charles is the only staff who has not completed vacation He announced a theft in the Theatre on Tuesday evening with approximately $10-12,000 worth of A.V equipment taken from the Theatre booth The Center has a $5,000 deductible insurance plan SUE OATEY The Minneapolis Union restructuring was reviewed by Sue Esther Neely has been selected to act on a temporary basis as Director of the Minneapolis Union; Rufus Simmons will be doing research and directing Community Service issues for Student Affairs, System Ron Krumm will be advising the Greek A transition team committee was established to decide what was needed to be accomplished for a more refined structure From that 14-16 transition teams were formed, getting students from Coffman and West Bank involved in the decision making process These transitions teams are clerical work, accounting, reservations, concessions, comm media and the program area She reported that a nationwide search for a Director of the Minneapolis Union has been advertised with an extended deadline of October This was done to expand the level of diversity needed for the position The Housekeeping/Maintenance project is now working collectively for both West Bank and Coffman She also said there are options for the St Paul Student Union and the Minneapolis Union for a mirror image of services There are major budget reductions in the 0100 fund area as much as $600,000 will be retrenched This will probably mean the elimination of 500-1000 positions at the University Affairs office cuts are very possible The Student It will come down to the Vice President saying what the final priorities will be for funding Sue does not expect the Minneapolis Union Constitution to be completed before next year Questions were raised about who will be on the Board , if elected nominated or how this will function Sue stated that all transition meetings are open and all are She added that coordination between Minneapolis and St Paul will increase Programming in the Minneapolis Union and welcome revenue generation will change Charles asked how staff are handling the changes in the Minneapolis Union Sue responded that initially there was very bad working relations, but people have been working together to get the job done Recommendations made by the transition teams have been accepted except the reservations team who need to buy computer This will be delayed until the money situation is understood Esther has been very help in the transition for equipment better period This has been a difficult time so care has been taken to protect and help current staff know that budget cuts will occur There was discussion on student organizational banking and who uses the services The current feeling is to wait to hear how much money will be cut before proceeding Anne asked how will SODC fall into this plan? Sue stated that more students groups are needed to be involved Dave asked about the merger coming before all other changes - in the legislature - were the dollar cuts known about at that time? Sue said that decreased enrollment has been known the 0100 funds and the cuts to were planned for as they have not been as cost effective as needed for the budget Hank asked about impact to the Student Center from all of this merger and budget cut Sue stated that the intent is to build a mirror image Once that occurs the Student Center will get involved in the transition teams Charles stated that goals and purposes and not structure will move toward the Minneapolis Union Relationship/Communication will be the impact of stronger collaborative efforts Anne asked if part of the transition team will write the combined CMU/WBU Constitution Are they using the Student Center Constitution as a base? David asked about student enrollment versus tuition Sue and Charles felt that tuition will be 9.5% increase with fees at 4.5% The Recreation Facilities on the Minneapolis Campus and the Phase II construction in St Paul are having an effect on the tuition as well Dave questioned how private versus public institution across the country were managing the dollars better The Regents financial aid work study is not good at the present time Maggie updated the committee on the Small Grant Community Building Planning Committee Discussion followed and a motion made to increase the approved $800 for a TV monitor to $1700 for a large screen T.V to include wiring and security U Jay passed gavel to Phil Jay spoke against the motion as it may not be a successful venture and as funding is very tight at present he felt it was not the time to bring an increase to budget Hank moved to withdraw last week' s motion for- further discussion Motion seconded and carried Jay encouraged the committee to try something new in a different space Maggie felt that more control over the TV in the lower level would assist in the planned programs for this area Members approved the motion to rescind August 21st motion for moving of the T.V and funding Dave moved that the large TV be moved to the new space TV monitor - for between Dining Center and to purchase a new Motion approximately $800 in the lower level lounge area MOTION: seconded Mike felt that perhaps we can get by with what we presently have MOTION carried Mike discussed with the committee members how to set up the fall orientation, asking about a "progressive meal" idea and where the locations might be No date has yet been established - probably within the first weeks of classes BOARD GOALS for 1991-92 Board feels comfortable within Student Center and themselves as a Board Personnel & Professional understanding between Board and staff Combined Board and Staff - would probably include 40 people Charles feels that the most important aspect of the Board's orientation is to be familiar with each other and with staff The question was raised about standard orientation for Board - who does it, who is involved, expectations and basic knowledge Of Board Mike announced that an orientation planning meeting will be Wednesday, September 11, at 4:Oop.m Meeting adjourned at 8:28p.m Respectfully submitted, Ann-Marie Donahue, Secretary ST PAUL STUDENT CENTER EXPANDED EXECUTIVE COMMITTEE MINUTES OF WEDNESDAY, AUGUST 21, 1991 Present: Staff: Warren Gore, Jay Kropuenske, Melvin Brown, Ann-Marie Donahue, Wendell DeBoer, David Eckholm Maggie Towle, Nancy Pitzer The meeting was called to order at 6:05p.m by the chair , Jay Kropuenske PRESIDENT'S REPORT Jay announced that Sue Oatey, Assistant Vice President for Student Affairs will attend the September meeting to give an update on the restructuring of the Minneapolis Union As Mike Main has been ill the last several days, the Board of Governors orientation Planning will be rescheduled for next week A date for this orientation has not yet been set DIRECTOR'S REPORT Charles is on vacation and Maggie reported in his behalf The carpet for the Terrace is ordered and should be here within the next couple of weeks The chairs, requisited for the Terrace, will be reviewed by Charles on Thursday She is hopeful that once an We have order is placed they should be here by late September several events around that time and it would be ideal to have all in place Maggie is preparing phase I of the Annual Report and should have it to Board members by the next meeting time Marlene brought a copy of the fall brochure as it will be printed The actual printing usually takes a couple of weeks and be returned in time for school Jay distributed the updated organizational chart for members to review He also indicated the Vice President's requesting formal goals from organizations office is The Student Center goals appear in the By-Laws and may need to be expanded for this request Maggie added that the video for new student employee orientation will have a preview sometime the middle of October This will be a social event in which Board members are invited as well Maggie and Mike Main are working on a hour monthly orientation plan for staff and students alike Maggie distributed and discussed the reason for the small grant award given the Student Center, the proposal for this grant and what the committee is proposing to the Board for approval The grant funds as being proposed would be to develop the upper/lower level lounge space into a casual, relaxing space where people can enjoy programs and celebration events To this it was felt by the committee that the large screen T.V would have to be controlled so the space could be used without disrupting T.V viewers Current T.V audiences are important and the committee proposes that another monitor - $600-800 be purchased and placed in the 2nd floor annex - outside the Ballroom Reservations for this area are less than 10 times a year in the 4-8p.m period The Cable question of security is a strong consideration and Satellite will be installed soon so that CNN for international events could be a part of the programming which commuters could enjoy Melvin asked about patterns of viewers and how this would be handled Maggie felt that signage even in the Games room would have to be up soon so that when students come back this pattern could be established early Marlene added that the plan for programming is to have the monthly Breakfast Club and the "Open Channels" programs held in this space to see if the space works This space could also work for celebration events and as back up for rain Maggie has Interior Design students on the planning committee who would like to rearrange furniture on an experimental basis Ann-Marie asked if there would be a survey taken It was agreed that it would be best at the end of the quarter after a trial period Maggie added that the Minnesota Commons is currently a quiet study/sleep space, the Terrace for food and the upper/lower spaces could be casual discussion, etc It can be a risk This year the building managers hours have been reinstated so that there will be someone around until the building closes, which will enhance security of the new T.V location MOTION: Ann-Marie moved that the TV in the lower level lounge be made unavailable for casual TV and that the space be used to promote commuter space and as a program area Motion seconded and carried MOTION: Ann-Marie moved that the Board approve the acquisition of a new monitor to cost approximately $600-800 with wiring for security and placed in the 2nd floor hall annex Funds to come from the Operating Reserves Motion seconded and approved Maggie announced that all members are welcome to the Small Grant committee meetings The next one is scheduled for september 11 at 12 noon in Room 110 MOTION: Ann-Marie moved that Melvin Brown be appointed to the open College of Agriculture position on the Board of Governors Motion seconded and carried unanimously Ann-Marie asked about committees and if Pam Brew would be advising the PR Committee Marlene said that Doris Mold will be doing this Pam's time at the Student Center has been reduced by one day so she will be at the Student Center 2-days a week It is Jay's intention to set up committee chair meeting twice a month to discuss committee work, goals, etc and see what areas need focus In this way committees will get a better handle on business of the committee and what to bring to the Board Marlene announced that the 2nd Saturday Jazz series was inadvertently left off the brochure Maggie announced that the Siggelkow Retreat Planning Committee is now being formed and anyone interested, see her for information The Retreat itself is April 24-26 Ann-Marie moved that the Expanded Executive Committee be Motion seconded and carried adjourned MOTION: Meeting adjourned at 7:10p.m Respectfully submitted, Ann-Marie Donahue, Secretary - ST PAUL STUDENT CENTER BOARD OF GOVERNORS EXPANDED EXECUTIVE COMMITTEE MEETING WEDNESDAY, AUGUST 7, 1991 Present: Jay Kropeunske, Ann-Marie Donahue, Charles Rausch, Anne Zylkowski, Warren Gore, David Eckholm, Hank Wells, Hang Nguyen Staff: Marlene Vernon The Expanded Executive Committee meeting was called to order at 6:12p.m by the chair, Jay Kropeunske PRESIDENT'S REPORT Jay met with the chairs of West Bank and Coffman Union to discuss review of the individual constitutions Board of Governors went well The model used will be the Jay answered questions and felt the meeting There seemed to be confusion on the Coffman/West Bank Union roles insofar as governance versus advising administration relationship and about the restructuring which is occurring as The CMU/WBU Boards were uncertain who this restructuring included and are trying for equal representatives for each board They were impressed with revenue taken in by the Student Center well Jay and Mike have discussed Fall Orientation for the Board If any Board members are interested in working on this, please talk with Warren volunteered to help with "communication" type This will be brought up at the next meeting Jay will have another meeting with Mike Main Jay sessions Jay shared the principles of Campus Life See attached to copy of minutes DIRECTOR'S REPORT Charles commented on the principles and indicated they were also principles which guide the Student Center These are from the Carnegie Report from Higher Education Report There is no update on cost of the plague for the building as yet Plans for new furnishings for the Terrace are continuing tasks Hank asked about the possibility of picket and deliveries being crossed The University is as close to strike as it has ever been The possibility is set for the 2nd week of school Some academic processes could be stopped Negotiations for CMU/WBU are being carried on in the North Star Ballroom The closing figures for the end of the fiscal year show +$61,000 will go into operating reserves We received $18,000 more than expected because of more students that expected The Student Center is continuing with the development of the accounting system from COMS to SSO date for changeover November is the transition December/January will be the "get the bug out" period Problems may arise with outside vendors getting paid The present system needs to be replaced and it has taken years of work to get the new system decided on It is very difficult to stay on top of all the changes which are currently taking place PROGRAMS Marlene set August as the deadline for fall brochure She is particularly pleased with the planning focussed on the kickoff week There will be a co-sponsored Reggae Dance, outreach to get new volunteers, greeting of students, activities at the bus stop, at the fair grounds and within the building 2nd week events with the Activities Fair, 3rd week planning is in progress, campuswide - this will year Board of Colleges - St Paul Campus Campus Services Fair, Homecoming Week - Tuesday, October 18 is Peace Day on the St Paul Campus later in the occur New outlook and activities of the Student Center Roxy Films are diverse and fun; art of films during the day Ten concerts - on Mondays paid by Food Service and Wednesday Seasons continues Celebrations - mid quarter - October 31 "Harvest Cornucopia" special midquarter film and end of the quarter film The Bookstore has indicated it will help with the end of quarter celebration Marlene is optimistic about the new quarter and new staff working well together Expectations and norms have been reviewed at a retreat for this to occur There is a shift in participation with BOG program committee having two leaders under Marlene's advisorship This should make the committee strong from the start Warren will be doing book reviews- these have been organized Don Shelby of Channel will review "Amos and Andy'l Charles will review "DEMING MANAGEMENT METHOD" which the University will be adopting soon Marlene reviewed the Community Building Grant Meeting, held today The purposes of space use were prioritized, minutes from last meeting were distributed The committee has discussed the current T.V sound pollution and possibly moving it Charles felt that it was not necessary to move the T.V., but make available for programming and permit soaps at other places Marlene felt that it was important to meet and interact in the space Jay felt that the group should continue this discussion at the next meeting Warren felt that objections to soaps being moved should be planned for Marlene, Maggie and Charles will discuss at the next meeting the phase of programming planned with soaps, space and timing for programming Committee meeting at the next Expanded Executive Marlene distributed the Room 42a and 42b rearrangement for staff, volunteers and Board of Governors and the proposal for Worldspan Resource Center to be discussed so that needed items be purchased should this proposal be agreed to CMU/WBU has joint Board and staff space and it seems to work well Anne felt it is a good opportunity to interact with those who work here Jay distributed a handout on major organizational goals for 199192 Charles reviewed these goals and stated they are from the current year and establishes shifts in present goals If there are any changes in any areas for funding, we need to make these requests known by August 15th These are issues the Board should be involved in (not the Director alone) The fiscal year begins 12 month from now to continue 24 months - which is hard to visualize at this time Warren asked what the change from last year is compared to this year 1991-92 funded by inflation of 1/2- 1/2 % (not on permanent basis) The increase is close to inflation but salary increases were not included for full-time staff We have established a reserve fund, however Charles has set aside 12-13%, though he is not exactly sure what is available Charles wanted to deal with external first (CMU/WBU) then deal with internal items are not funded full-time in progress 1/2 FTE grad position = $6,000 PR position Inherited loss from shift in CMU/WBU Loss of a part-time $15,000 needed to make up Charles would request $30,000 at the first round Beyond those no pressing issues for dollars are needed 06 from the list are ongoing concerns: -Potentially we provide check cashing of students -One cutback may be an elimination of this function Charles is in support of this as a way to save student fee dollars Jay stated that the goals will be reoccurring in the upcoming years ST PAUL STUDENT CENTER BOARD OF GOVERNORS EXECUTIVE COMMITTEE MEETING Thursday, March 12, 1992 Present: Jay Kropeunske, Ann-Marie Donahue, Phil Kerr Wendell DeBoer, Charles Rausch Staff: Gene Morfitt, Nancy Pitzer The meeting was called to order at 10:30a.m by the chair , Jay Kropeunske At the Open Hearing on Saturday, March 7, 1992 the Vice President and Provost for Academic Affairs - Dennis Cabral spoke strongly in favor of the Student Center and recommending more money to its fees The request $8 to $8.58 final outcome was fees request was changed from the This will be at level and will mean a 15-20% reduction to remain status quo The committee reviewed the Faculty Dance Sponsorship Proposal Marlene, Jay and Hal Sims met Monday and worked on the sponsorship proposal Charles supports this sponsorship by the organizations and feels it lives within the policies of the University Jay said the response by the Faculty Dance group was to be more proactive in getting graduate involvement, one way was to reduce membership dues to graduates to $10 The committee discussed the negative staff response to this group being elitist Jay is concerned about getting graduates involved in this group Charles explained that this group is similar to the Retirees Association By the organization's recognition this group is able to reserve space in the Student Center it otherwise could not Jay added that the group will try to increase membership and dues to cover cost of alcohol Past bills have been put on hold, pending decision of Board Charles recommended that the retroactive status need not be brought to the Board with this motion The new silk plants to spruce up the building add quite a bit The recruitment of new Board members during spring quarter for all campus elections is very important returnees There are only one or two The orientation dates were discussed by Phil These will be March 31st at 1:30p.m and April at 6:30p.m for all new employees, volunteers and Board members He will bring a sign up sheet to the Board meeting today and encourage new and current Board members attendance at one of these sessions The Executive committee is concerned about how the Program Committee could function better to give student participants input and a goal or objective or even motivation to feel a sense of i accomplishment No clear answers were arrived at Meeting adjourned at 12:Oonoon Respectfully submitted, Ann-Marie Donahue, Secretary L» STUDENT CENTER BOARD OF GOVERNORS EXECUTIVE COMMITTEE THURSDAY, MARCH 19, 1992 Jay Kropeunske, Ann-Marie Donahue, Wendell DeBoer, PRESENT: Charles Rausch Nancy Pitzer STAFF: The meeting was called to order by the chair, Jay Kropeunske at 10:30a.m Jay proposed that a two tiered approach be applied as a process policy to allow groups such as the Faculty Dance Club access to the Student Center in a sponsored way The committee discussed at length how to give the Board a better understanding of why the Faculty Dance Club was making the request Both Jay and Charles felt there was a considerable lack of It understanding at the Thursday, March 12, 1992 Board meeting has become clear that the issue is one not to fall into the activities area At the beginning of the discussion Jay felt that the issue of the Faculty Dance Club request for space should have strong guidelines and be presented to the House and Finance Committee for action Charles reviewed his long work trying to get a process for which the Faculty Dance Club could be associated with a department or an affiliation so that access the Student Center facilities would be Currently within the University, there does not exist any means by which faculty or staff groups such as the Faculty possible Dance Club can have access to facilities/services of the University The new CUFS accounting system initiated the first of However, November does issue some groups with provider numbers the Faculty Dance Club does not qualify for this route either The new CUFS system excludes the Faculty Dance Club from the past association through a department, so there is under current policies of the University no way for a faculty/staff group to be recognized officially, to request facilities and services at the University The sponsorship of this group, brought to the Board at the March 12th meeting and strongly supported by Charles was one way he felt the Student Center could support such a group with the emphasis being on graduate students inclusion as a way to expand the group and for the Student Center to support community socialization He felt at the Board meeting and still feels that the Board had a problem with his emphasis on the graduate student inclusion - Ann-Marie felt the Board wants a more defined explanation of the This request was defeated at last By the end of last week's meeting, however many proposal brought to the Board week's meeting faculty on the Board felt more information was needed and that the matter should come back to the Executive Committee for further discussion Ann-Marie further remarked that another Board member voted against the motion because it was not clearly stated and the person felt student fee monies were being used for faculty use Faculty not pay student service fees Charles stated that in the Faculty Dance Club proposal the publicity for the club in the quarterly calendar and Monday ads by groups through the Student Center, would be appropriate uses of student fee dollars The process for the policy Jay is proposing was discussed Charles asked about the process and who makes the final decisions Jay feels Billing of the Faculty Dance Club was addressed uncomfortable with retro reduction for the Faculty Dance Club Charles felt that the Club had been inappropriately billed originally The club had made a whole year of reservations and were not made aware that with new CUFS number system they would not not be given departmental status By not receiving departmental status the cost to the club would be doubled Jay said that he felt the Board was uncomfortable with the proposal and Charles asked his reasons for this® Jay felt the Board did not like to be bullied into a decision The issue of mission of the organization and what and where to place priorities was given discussion, though no answers were arrived at Charles felt that if the Board feels so strong it should write a letter to the club and state the message that faculty groups are not welcomed in the facilities The compromise is that community cannot be achieved through exclusion Wendell asked if there were any other groups in a similar situation - that is have a provider number or not be a department, though in the University community Charles found that a number of groups fall into this category - U.S.D.A., Central Experiment Station, Crop Improvement Jay felt that the Board would be more accepting of making a blanket policy to cover more than one group charles asked how this would occur „flu Jay stated that a letter to the Board though the Executive Committee would start the process The executive committee will review and bring the recommendation to the Board for action one week after the proposal is given to the Board The conditions on the group is that the majority of the group has University affiliation, have an annual review with the Board to receive the sponsorship requested and have minimal but some responsibility for publicity costs through the Student Center, if these are used Meeting adjourned at 12:02p.m Respectfully submitted, Ann-Marie Donahue, Secretary ST PAUL STUDENT CENTER BOARD OF GOVERNORS EXECUTIVE COMMITTEE Tuesday, March 31, 1992 Present: Jay Kropeunske, Ann-Marie Donahue, Wendell DeBoer Charles Rausch The Executive committee meeting was called to order at 11:00a.m by the chair Jay Kropeunske Jay is proposing an Expanded Executive committee meeting for any and all Board members, specifically to discuss giving input into the proposed guidelines for sponsorship with the Student Center The time tentatively is Tuesday, April between 4:30-5:Oop.m After this discussion, a motion will come to the board on Thursday, April or April 16, 1992 The idea was discussed and from this discussion the following guidelines were proposed: The group sends a letter of request to the SCBOG Executive Committee for review The Executive Committee will meet with the group once Group should have significant faculty/staff enrollment Event/co-sponsorship should be one of ongoing relationship, otherwise exceptions on a one time basis can be made It be understood that Executive Committee will present request to the full Board for approval For Class the organization for the use of facility example the commonwealth Terrace Association might be classed student organization for the fee rate structure, while USDA as department An advisor has been Jay gave an update on the election process selected, Kristen Vanelli is now the advisor to the election commission However, there will be no primary and information on the election process made not be available until middle or late April This will cause a last minute rush The Personnel Committee should follow through and put pressure so that this is followed through and that election process is made available to students It is also important that members try to encourage interest and It is have a list of candidates prior to the election process also important to get ideas from returning Board members to see if they are interested in the Executive committee positions It The Bob Monico Scholarship Application process was discussed was felt that a return to one level of evaluating applicants would be the most efficient use of time for and allow for more student participation The criteria of clarity (10 points) and Letters A- D (10 points each questions 40 points total for a possible 50 points) would be followed A motion will be brought to that effect Jay will convene committees for the purpose of establishing regular meeting times, to include Executive Committee at the Thursday, April 2, 1992 Board meeting The discussion was begun on the reserve accounts for the scholarship fund and whether it should be a set amount versus basing the current scholarship on the CLA tuition/book rate, which is a great deal higher This will be further reviewed Meeting adjourned at 12:00 noon Respectfully submitted, Ann-Marie Donahue, Secretary t- ST PAUL STUDENT CENTER BOARD OF GOVERNORS EXECUTIVE COMMITTEE FRIDAY, APRIL 24, 1992 Jay Kropeunske, Phil Kerr, Ann-Marie Donahue, Present: Wendell DeBoer, Charles Rausch The Executive committee was called to order by the chair , Jay Kropeunske at 1:30p.m Jay reported calling an Expanded Executive meeting Tuesday, April There were no Board 21, 1992.to discuss the special use policy members at this meeting The Committee developed the following recommendation: SPSC SPECIAL USE RELATIONSHIPS: POLICY FOR ACCESS AND CONTINUING USE OF STUDENT CENTER FACILITIES AND SERVICES BY NON-STUDENT ORGANIZATIONS AND NON-DEPARTMENTAL GROUPS OF THE UNIVERSITY: policy include USDA, (examples of groups affected by this Lake States Experimentation Station, Commonwealth Terrace, campus faculty groups, University Alumni Association, etc.) A ELIGIBILITY: The membership of the group shall consist of majority of individuals who are university affiliated (students, faculty, staff and alumni) B PROCESS: The group shall send a letter requesting access to the Student Center Board of Governors This request shall be reviewed by the Executive Committee upon which it shall decide whether to continue processing or dismiss the request If, in the initial review the request is seen to be legitimate, the requesting group shall be invited to meet with the Executive Committee to formally present their request The purpose of granting access under this policy is not intended to duplicate or obstruct access for a single (one time) room reservation or to interrupt the process of event/co-sponsorship activity It is understood that the Executive Committee will present the request along with a recommendation for action to the full Board for their consideration and final approval The organization being granted access shall be classed as to STUDENT, or STAFF/FACULTY depending on the majority Accordingly, the room rate and service charge shall be assessed based on the class of of membership organization The Executive Committee shall review "Special Use Relationships" annually for the purpose of their continuation This will be brought to the Board for action at the Thursday, April 30th Board meeting May 15th is the deadline for Bob Monico Scholarship Leadership Award applications The Committee will convene the week of May 18th to consideration and selection The Committee make up will consist of: A faculty member - Wendell DeBoer A former winner - Jay Kropeunske A Board member - Phil Kerr An Alumni member - David Eckholm A Student Affairs - Robert Seybold Director Charles Rausch The Board elections will occur May 21st and the Leadership Award will be made known at the May 31st Recognition Vice President Marvalene Hughes will be the Board guest on April 30th The Board will be doing an evaluation of performance for the Director as well as review of this position Charles indicated it was possible that the Directorship would be posted as a P/A and this would probably occur this summer Charles will speak to the Board on Thursday, April 30 regarding the summer projects Ann-Marie brought the proposed brochure to the committee for review Currently and will be bringing this to the full Board for input her picture is featured and she would like a full-board photo in this brochure for broader representation Meeting adjourned at 2:48p.m Respectfully submitted, Ann-Marie Donahue, Secretary STUDENT CENTER BOARD OF GOVERNORS EXECUTIVE COMMITTEE Friday, May 8, 1992 The meeting was called to order at 1:40p.m by the chair Jay Kropeunske First item discussed was to fill open positions on the Board of Phil stated that he already had someone lined up for the College of Biological Sciences position Wendell DeBoer also Governors has someone in mind for another opening Charles suggested putting a poster announcing the openings on the He also suggested displaying a message on the video Board monitors that are around the Student Center Phil is preparing a mailing Jay brought up the issue in which Jim Turman had discussed the idea of having the SCBOG weekly meeting and committee meetings on alternate weeks Charles had told Jim that weekly meetings promote higher attendance levels and higher degree of understanding of pertinent issues that the Board faces It also helps the Board members get to know one another better, which helps the entire process He also said that weekly meetings help keep the length of meetings down and makes the process more efficient Jay felt that only meeting once or twice a month would force the Board to become a "rubber stamping" organization The overall consensus is that the weekly meetings have prove to be very effective and should continue to be the way the Board functions Jay hopes to establish an orientation date for fall quarter during the expanded executive committee meetings this summer Charles reminded everyone that orientation is not optional, but This helps become acquainted with functions of the Board It also helps new members feel comfortable working with one mandatory another The dedication of the WSPN Resource Center was discussed be May 14 at 12:15p.m behalf of the Board It will on Dana will be doing the dedication She needs background information to help prepare for this event The Board meeting will be called to order at 11:50 and adjourn at 12:15p.m for this dedication 1f John Bell was to be a guest on May 14 but the date is now May 28th Everything is ready for the May 28th Board recognition, including the calligraphy of the certificates The Bob Monico Leadership Award deadline is May 15th Respectfully submitted, Anthony Robinson for Ann-Marie Donahue, Secretary ST PAUL STUDENT CENTER BOARD OF GOVERNORS EXECUTIVE COMMITTEE MAY 15, 1992 1:30P.M PRESENT: Jay, STAFF: Nancy Wendell, Phil, Charles Elections process for the 1992-93 Board of Governors will be sent This is a to all members on the election of officers on May 28th week later so that new members will have a chance to meet others The Executive Committee will be meeting May 21 at 11:30a.m There will be no Executive Committee meeting on May 22, 1992 The Bob Monico Leadership Award applications will be sent to David Eckholm, alumni member, Bob Seybold, representative of Student Affairs and Wendell, Veterinary Medicine for review prior to the meeting Jay will be working with the new officers over the summer to help get them oriented Charles reviewed with the committee some Student Center structure changes for the 1992-93 budget year He expects to have the bottom line figures of the budget ready for Monday, May 18 and he encouraged committee members to stop in and talk with him about these The challenge will be to find the $45,000 on utility charges which now not known or incorporated into the Fees request Meeting adjourned at 2:30p.m Respectfully submitted, Nancy Pitzer 9- ST PAUL STUDENT CENTER EXECUTIVE COMMITTEE THURSDAY, MAY 28, 1992 - 8:00A.M PRESENT: Jay Kropeunske, Ann-Marie Donahue, Wendell DeBoer Charles Rausch STAFF: Nancy Pitzer The meeting was called to order at 8:05a.m by the chair Jay Kropeunske Budgets will be approved at the June 4th Board meeting John Bell, Assistant Dean College of Natural Resources will be the guest at today's Board meeting John served as a faculty representative from the college of Natural Resources in the mid80's The President's Leadership and Service Award Banquet held in the North Star Ballroom, May 27th honored a number of people from the Student Center including, Jay Kropeunske, Ann-Marie Donahue, Rick Fern, Dana Eubanks, Greg Bullard, Melvin Brown, Phil Kerr, Anne Zylkowski The discussion went to the topic of the Fees Committee and the idea of having fees earmarked specifically for program events with This would have negative organizations then applying for these effects on the organizations such as Rec Sports, Unions and Boynton for staffing stability Charles felt that the Fees process at the University has taken a lot of hard work but the process has worked fairly well The Board of Governors Recognition will be held tonite at 5:3Op.m with a picnic on the North Star Patio Wendell will be bringing Laurel Williams as one representative from the College of Veterinary Medicine The 1991-92 Board will be adjourned today (5/28/92) and convened as the 1992-93 Board of Governors for the purpose of Election of Officers Board elections will be by nomination and secret ballot beginning with the President Once the president is elected, the gavel will then be turned over for election of Vice President and Secretary Charles will discuss with the candidates the process and decision of the Bob Monico Scholarship Committee Jay and Ann-Marie will handle the more formal part of the event tonite Meeting adjourned at 9:10a.m Respectfully submitted Ann-Marie-Donahue, Secretary ST PAUL STUDENT BOARD OF GOVERNORS EXECUTIVE COMMITTEE JUNE 4, 1992 PRESENT: Dana Eubanks, Jay Kropeunske, Ann-Marie Donahue, Wendell DeBoer, Charles Rausch The meeting was called to order by the 1992-92 chair , Jay Kropeunske at 8:05p.m Items discussed included bringing the budget to the Board for approval Charles indicated that the bottomline for fees factoring, has yet to be determined, but the priorities of the We can 1991-92 Board has been carried out in the budget plan operate and adjust when there is need to so Charles reviewed the personnel actions which include notice to the Director, two Assistant Directors and Fiscal Manager of being terminated as of August 31 to Professional and These appointments are being changed Academic in the Office of Student Affairs There are other staff who have been placed on permanent layoff one is taking effect July 15 and the other on August 31st The search committee will recommend a Director to hire Once a Director is in place, search committees will be established to appoint the other P and A appointments Jay reviewed the suggested Mission Statements consideredHe atw sub-committee of the Student Center Staff on Tuesday There has ne bring these to the Board today for their input been a concrete mission statement for staff use He will a invite Board members input The 1992-93 Executive committee appointments will solicit board members for committee preferences; Appointments to be made soon 1st and 2nd choices Dana will bring up again at today's (5/4/92) meeting the times for Expanded Executive Committee meeting New members have asked for Thursday afternoons at 4:30 charles has recently received word that part of Jim Turman' s salary will be an item on the Student Center Budget Jay asked what the current dollar amount for external support is charles said that we are paying $15,000 to support the finance office at Coffman and $5,000 for the director's (Turman) salary Ann-Marie indicated that pictures for the Board brochure should be completed within the next 10 days Charles called attention to the summer calendar of events and felt the staff has done an outstanding job programming the upcoming events Charles is conducting a study of food costs for the Board meetings He will bring information in several weeks Meeting adjourned at 8:55a.m Respectfully submitted, Ann-Marie Donahue, Secretary 1991-92 ... there was any affects to the Student Center To the best of his knowledge, it does not It is possible that a review of the affect the Student Center St Paul Student Center services will parallel... Of starts SO the TV's to committee also space in early -L,-9- UNIVERSITY OF MINNESOTA Twin Cities Campus St Paul Campus Student Center 2017 Buford Avenue A Division of Student Ajfairs St Paul, ... MINNESOTA Twin Cities Campus St Paul Campus Student Center 2017 Buford Avenue St Paul MN 55108 A Division of Student Affairs COMMUNITY BUILDING SMALL GRANT MEETING PRESENT: AUGUST 7, 1991 Kandace Keyser,