October 20 2015 regular mtg - Minutes

Regular Public Meeting Minutes October 20, 2015 RESOLUTIONS OF THE WEST LONG BRANCH BOARD OF EDUCATION Regular Public Meeting Minutes – Media Center 7:00 p.m Tuesday, October 20, 2015 Mrs Hegglin called the meeting to order at 7:00 p.m "In accordance with the provisions of the Open Public Meetings Act, the West Long Branch Board of Education has issued notice of this meeting to be publicized by having the date, time and location of the meeting posted at Betty McElmon Elementary, Frank Antonides School and the West Long Branch Public Library and mailed to the Asbury Park Press and The Link, which have been designated as the Board's official newspapers Notice was also filed with the Borough Clerk and sent to those persons requesting that such notice be mailed to them." The Pledge of Allegiance was be led by the following students: Alexander Hogan, and R.J Vandenbrouck STATEMENT TO THE PUBLIC Often times it may appear to members of our audience that the Board of Education takes action with very little comment and in many cases a unanimous vote Before a matter is placed on the agenda at a public meeting, the administration has thoroughly reviewed the matter with the Superintendent of Schools If the Superintendent of Schools is satisfied that the matter is ready to be presented to the Board of Education, it is then referred to the Board of Education The members of the board committee work with administration and the Superintendent to assure that the members fully understand the matter When the committee is satisfied with the matter, it is presented to the Board of Education for discussion before any final action is taken Only then, is it placed on the agenda for action at a public meeting In rare instances, matters are presented to the Board of Education for discussion at the same meeting that final action may be taken The Following Members of the Board of Education were present: Mrs Arvanitis Mrs Cavanaugh Dr Christopher Mrs Cistaro Mrs Hegglin Mr Kramer Mrs McLaughlin Ms Sarfaty Mrs Trocchia Also in Attendance: Thomas Farrell, Superintendent Dennis Kotch, BA/Board Secretary Viola Lordi, Esq., Board Attorney Oath of Office Dennis Kotch, Business Administrator/Board Secretary, will give the Oath of Office to the following newly appointed Board Member: Tracey Cistaro PRESENTATIONS:  Dr Michael Fiorillo (FAS Principal) – EVVRS  Dr Jeanette Baubles (Supervisor of Curriculum & Instruction), Mr James Erhardt (BME Principal) – Standards Based report cards Regular Public Meeting Minutes October 20, 2015 PUBLIC COMMENTS: None APPROVAL OF MINUTES September 15, 2015 Regular Public Meeting Motion offered by Dr Christopher and seconded by Mrs Cavanaugh was approved by a roll call vote of 9/0 BUILDING AND GROUNDS RESOLUTION The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon Move to retroactively approve, upon the recommendation of the Superintendent, use of the art room by the Girl Scout Troops #270 and #1109, Troop Leader Kristin Arvanitis, on Wednesday, October 14, 2015 from 3:05 p.m to 4:15 p.m (Certificate of Insurance on File) Motion offered by Mrs McLaughlin and seconded by Mrs Cavanaugh was approved by a roll call vote of 8/0/1 with Mrs Arvanitis abstaining CURRICULUM AND INSTRUCTION RESOLUTIONS 1-9 The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon Move to approve, upon the recommendation of the Superintendent, the following class trips: October 21, 2015/December 4, 2015 Buehler Challenger & Space Center/Middletown Arts Center Grade A.T (11 students) Science Mr Straley Approximate cost to the Board - $330.00 October 23, 2015 Happy Day Farm, Manalapan, NJ Grade (52 students) Agriculture/Science Mrs Cosgrove, Mrs Jannarone, Ms LoPresti, & Ms Steel Approximate cost to the Board - $223.85 Regular Public Meeting Minutes October 20, 2015 November 25, 2015 Shore Regional, WLB, NJ Grade (80 students) World Language Mrs Beyers, Mrs Cagliostro, Mrs Caruso, Mrs McNicholas, & Mrs Naparlo Approximate cost to the Board - $61.06 Move to approve, upon the recommendation of the Superintendent, the attendance at the workshops listed below with associated program costs for the employees referenced below: Date Name Workshop Location Cost of Program Excluding Associated Mileage Costs October 22, 2015 FEA/NJPSA Fall Conference Applied Behavior Analysis October 27, 2015 Michelle Sokol Applied Behavior Analysis November 16 & 17, 2015 Angel Somers November 17, 2015 November 18,2015 December 10, 2015 Renee Freeman Brookdale, Lincroft, NJ Brookdale, Lincroft, NJ Brookdale, Lincroft, NJ $0.00 (monies approved) $0.00 (monies approved) $0.00 (monies approved) December 17, 2015 February 4, 2016 Megan Heslin NJ Association for School Librarians Annual Conference Creative Ways to Use Google Apps Design Challenge Workshop Game-Based Learning & Powerful Rubrics to Assess Mastery of Content and Gather Student Growth 3D Design & Printing Ocean Place, Long Branch, NJ Monmouth Mall, Eatontown, NJ Monmouth Mall, Eatontown, NJ Ocean Place, Long Branch, NJ $149.00 October 27, 2015 Dr Michael Fiorillo Jill Famula Brookdale, Lincroft, NJ Brookdale, Lincroft, NJ $0.00 (monies approved) $0.00 (monies approved) February 11, 2015 Ellen Scherr February 18, 2016 Erica Dalia Brookdale, Lincroft, NJ Brookdale, Lincroft, NJ $0.00 (monies approved) $0.00 (monies approved) Jodi Siwiec Monika Cagliostro Maria Schleichert Using Technology for Classroom Organization & Communication Everything you need to know about Podcasting Going Google in your Classroom $0.00 (IDEA Grant) $0.00 (IDEA Grant) $211.00 Move to approve, upon the recommendation of the Superintendent, for student SID# 9369726680 to attend a special program at Children’s Behavioral Health Services, Neptune effective Wednesday, October 21, 2015 through Wednesday, June 22, 2016 as per the IEP Transportation to be provided by MOESC 3x (one way only) per week at a TBD lowest bid rate Move to approve, upon the recommendation of the Superintendent, the addition of an instructional aide as per the IEP for SID #3767305269 who attends Harbor School, Eatontown, effective Wednesday, September 9, 2015 through Tuesday, June 21, 2016 at the rate of $162.41 per diem Regular Public Meeting Minutes October 20, 2015 Move to revise the tuition cost for student SID #6402661376 who attends Bayshore Middle School from $47,637.00 (approved June 16, 2015) to $36,035.00 Move to approve, upon the recommendation of the Superintendent, for student SID# 5303109093 to attend a special program at Small Factory Productions, Fair Haven at $80/session per the IEP Transportation to be provided by Shore Regional 1x per week at a TBD rate effective Wednesday, October 21, 2015 through Thursday, June 23, 2016 Move to approve, upon the recommendation of the Superintendent, Home Instruction for Student ID #7632325726, for a maximum of ten (10) hours per week, by Ms Michelle Sokol effective Monday, October 5, 2015 until further notice at the approved rate of $46.00 per hour Move to approve, upon the recommendation of the Superintendent, the following Curriculum Guides: Grades K-4 K-5 K-8 K-8 5-8 Subject Library/Media Health Gifted and Talented Technology English Language Arts Move to approve, upon the recommendation of the Superintendent, the School Safety Team for the 2015-2016 school year, as required by the New Jersey Harassment, Intimidation and Bullying (HIB) Law as follows: BME Parent Representative FAS Parent Representative Stacie Kallman Larry Tyler Motions 1-4, & 6-9 offered by Mrs McLaughlin and seconded by Dr Christopher were approved by a roll call vote of 9/0 Motion offered by Mrs McLaughlin and seconded by Dr Christopher was approved by a roll call vote of 8/0/1 with Ms Sarfaty abstaining FINANCE RESOLUTIONS 1-4 The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon ACCEPTANCE AND CERTIFICATION OF MONTHLY FINANCIAL REPORTS RESOLUTION Regular Public Meeting Minutes October 20, 2015 Pursuant to N.J.A.C 6A:23A-16.10(c)3, the West Long Branch Board of Education accepts the Board Secretary/School Business Administrator's Certification as of September 30, 2015 that no budgetary appropriations account has obligations and payments which in total exceed the amount appropriated by the West Long Branch Board of Education; and Pursuant to N.J.A.C 6A:23A-16.10(c)4, we the members of the West Long Branch Board of Education, of the County of Monmouth, after having reviewed the REPORT OF THE SECRETARY and upon consultation with the appropriate officials, certify that as of, September 30, 2015 are to the best of our knowledge that no major account or fund has been over-expended and that sufficient funds are available to meet the district's financial obligations for the remainder of the fiscal year; and The West Long Branch Board of Education hereby accepts the Board Secretary’s Report the month ending September 30, 2015 and the Treasurer of School Monies Reports for the month ending September 30, 2015 BE IT RESOLVED, that the Board of Education of the Borough of West Long Branch approves the Bills and Claims for October, 2015, and September, 2015 Payroll per attached: (Budgeted) Bills & Claims Fund 10 Bills & Claims Fund 20 Bills & Claims Fund 30 DCRP Bills & Claims Fund 10(September) Payroll P/E 9/15/15 FICA P/E 9/15/15 Payroll P/E 9/30/15 FICA P/E 9/30/15 $ $ $ $ $ $ $ $ $ 285,457.74 40,197.98 439,925.00 230.13 110,478.41 256,763.68 19,272.61 267,400.68 20,560.43 BE IT RESOLVED, that the Board approve the following Transfer of Funds for September 2015: Acct# Trans Amt 11-000-100-566-00 -4,032.28 11-000-218-610-00 4,032.28 Acct Desc SP ED TUITION-PRIVATE TEST SUPPLIES ACCEPTANCE OF NP TECHNOLOGY INITIATIVE ALLOCATION Move to approve that the West Long Branch Board of Education accepts 2015-2016 New Jersey Nonpublic School Technology Initiative Program allocation in the District total amount of $8,918.00 and each nonpublic school allocation as follows: Bet Yaakov of the Jersey Shore Colonial Christian Academy Saint Jerome School SEAD Girls School $2,730.00 $650.00 $5,460.00 $78.00 DISTRICT TOTAL $8,918.00 Regular Public Meeting Minutes October 20, 2015 NONPUBLIC SCHOOL REQUEST(S) FOR TECHNOLOGY UNDER THE NJ NONPUBLIC TECHNOLOGY INITIATIVE PROGRAM WHEREAS, the West Long Branch School District has consulted with the administrator of each of the participating nonpublic school(s) located within the Public School District; and WHEREAS, the West Long Branch School District has advised the nonpublic school(s) regarding the limit of funds available for the provision of technology for the full-time pupils enrolled in the nonpublic school(s); and WHEREAS, the West Long Branch School District is in agreement with the technology to be provided to the nonpublic school(s) within the limit of the funds that are available; NOW, THEREFORE, BE IT RESOLVED that the Board of Education approves the NJ Nonpublic School Technology Initiative Program Requests for the nonpublic school(s); AND BE IT FURTHER RESOLVED that the Board of Education approves the attached NJ Nonpublic School Technology Initiative Program Agreement and will forward Certified minutes of this Resolution with the Program Agreement to the Monmouth County Superintendent of Schools within the timelines set by the State DOE Motion offered Mr Kramer and seconded by Mrs Trocchia was approved by a roll call vote of 9/0 PERSONNEL RESOLUTIONS 1-10 The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon Move to retroactively approve, upon the recommendation of the Superintendent, the rates for the following employees: Rate per hour $15.24 $14.00 $14.25 $14.54 $14.00 $15.24 $14.00 $15.24 LeeAnn Arnst Nancy Bronner Jennifer Drach Kristen DuBois Ed Eichenbaum Renee Hartman Gloria Matthews Lynn Rosamilia Regular Public Meeting Minutes October 20, 2015 Move to approve, upon the recommendation of the Superintendent, the employment of the following Substitute Teachers for the 2015-2016 school year at $85.00 per diem pending review of Criminal History and other applicable documents: - Aziza Ahmed Monmouth County Substitute Certificate Donna Baldino State of New Jersey CEAS Certificate: Elementary School Teacher & Teacher of Italian - Kristina Conors BA Art Psychotherapy - Kristin Cosentino BA Fine Arts - Melissa Genovese BA Psychology - Stephanie Kircher State of New Jersey Standard Certificate: Elementary School Teacher - Robyn Lacina State of New Jersey CEAS Certificate: Elementary School Teacher - Liza Little State of New Jersey Standard Certificate: Teacher of the Handicapped Grades K-12 - Lisa Littman BA Criminal Justice - Linda McGuire Monmouth County Substitute Certificate - Erin Smith BA Music - Therese Zambrano Monmouth County Substitute Certificate Move to approve, upon the recommendation of the Superintendent, the following Substitute Clerks for the 2015-2016 school year at an hourly rate of $12.00 as follows: Dana Aschettino Paulette Barham Kim Carroll Frances Cebulak Marion Kallok Peggy Rubman Kathy Siegel Alyssa Trocchia Regular Public Meeting Minutes October 20, 2015 Marie Hablitz (pending review of Criminal History and other applicable documents) Nancy Moore (pending review of Criminal History and other applicable documents) Adrienne Mullings (pending review of Criminal History and other applicable documents) Move to approve, upon the recommendation of the Superintendent, the employment of the following employees for Co-Curricular Activity Compensation for the 2015-2016 school year: Cheerleading (share $3,744.00) Dramatic Arts Director (share $2,484) Monika Cagliostro Peg Naparlo Amy Caruso Peg Naparlo $1,872.00 $1,872.00 $1,242.00 $1,242.00 Move to approve, upon the recommendation of the Superintendent, the employment of Denise Mitchell, as the Saturday Detention Teacher, at the salary of $46.00 per hour effective Saturday, October 24, 2015 through Saturday, June 18, 2016 Move to approve, upon the recommendation of the Superintendent, the employment of Ellen Scherr, as the Saturday Detention Alternate Teacher, at the salary of $46.00 per hour effective Saturday, October 24, 2015 through Saturday, June 18, 2016 Move to accept, upon the recommendation of the Superintendent, the resignation of Meghan Ghaffari, BME 7th Grade Math Teacher, effective Tuesday December 15, 2015, with regrets Move to approve, upon the recommendation of the Superintendent, the following teacher for the District Curriculum Writing 2015: Subject Name Health Grades K-8 Lanai Robbins Hours per Staff Member 33.32 Stipend $1,532.72 per staff member ($46.00 per hour) Move to approve a maternity/child rearing leave of absence for teacher Christina Andreasi for the period on or about Friday, December 4, 2015 through Monday, April 25, 2015 in accordance with Article XII, Paragraphs E and F, of the collective negotiations agreement between the Board and the West Long Branch Education Association Mrs Andreasi’s unpaid leave shall commence on Tuesday, March 3, 2016 following the date Mrs Andreasi has exhausted 48 paid sick leave days, personal days and family sick days Mrs Andreasi’s unpaid leave days will be counted against her entitlement to unpaid leave Regular Public Meeting Minutes October 20, 2015 pursuant to the Family and Medical Leave Act of 1993, 29 U.S.C §2601 et seq and the New Jersey Family Leave Act, N.J.S.A 34:11B-1 et seq., as appropriate 10 Move to approve upon, the recommendation of the Superintendent, George Keseday as a volunteer coach for the 2016 girls’ school softball team Motions 1-2, & 5-10 offered by Mrs McLaughlin and seconded by Mrs Cavanaugh were approved by a roll call vote of 9/0 Motions & offered by Mrs McLaughlin and seconded by Mrs Cavanaugh were approved by a roll call vote of 8/0/1 with Mrs Trocchia abstaining SUPERINTENDENT’S MONTHLY REPORTS 1- The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon Enrollment report for the month of September 2015: ENROLLMENT DATA Pre-Kindergarten Kindergarten BETTY MCELMON ELEMENTARY TOTAL FRANK ANTONIDES SCHOOL TOTAL OUT OF DISTRICT STUDENTS DISTRICT ENROLLMENT 18 65 49 52 61 63 308 63 68 65 78 274 589 Move to accept, upon the recommendation of Superintendent, the following report of the Fire and Evacuation drills conducted during the month of September 2015: School: Betty McElmon Elementary Frank Antonides School Month: September 2015 September 2015 Date/Time 15th @ 1:30 PM – 1:36 PM 15th @ 1:30 PM – 1:36 PM 17th @ 10:00 AM –10:12 AM 17th @ 10:00 AM –10:12 AM FIRE DRILL EVACUATION DRILL FIRE DRILL EVACUATION DRILL Type of Drill Regular Public Meeting Minutes October 20, 2015 Duration of Drill Weather Conditions Participants of Drill Brief Description of What Was Drilled Minute Seconds Minute Seconds 12 Minutes Seconds 12 Minutes Seconds Sunny & Warm Sunny & Warm Sunny & Hot Sunny & Hot Students of Grades Preschool through Grade 4, Teachers & Staff Students of Grades Preschool through Grade 4, Teachers & Staff Fire Drill The BME front lobby pull station was used All students and staff exited through the fire drill exits Evacuation Drill Mr Erhardt announced the drill throughout both buildings Mr Erhardt, Dr Fiorillo, Mr Dale, and Mr Pierson all assisted in the drill All students excited through the rear of the buildings onto the fields at the rear of BME & FAS Students of Grades through 8, Teachers & Staff Students of Grades through 8, Teachers & Staff Fire Drill The FAS pull station # was used All students and staff exited through the fire drill exits Evacuation Drill Mr Erhardt announced the drill throughout both buildings Mr Erhardt, Dr Fiorillo, Mr Dale, and Mr Pierson all assisted in the drill All students excited through the rear of the buildings onto the fields at the rear of BME & FAS Move to accept, upon the recommendation of the Superintendent, the following Pupil Attendance Report for the month of September 2015: STUDENT ATTENDANCE # OF DAYS POSSIBLE Betty McElmon Elementary 4604 Frank Antonides School 4110 # OF DAYS ABSENT 150.5 121.0 PERCENT ATTENDANCE 96.73% 97.06% Move to accept, upon the recommendation of the Superintendent, the following Staff Attendance Report for the month of September 2015: STAFF TOTAL # OF ATTENDANCE DAYS # OF DAYS ABSENT BME FAS 25 13 554 561 % 95.48 97.68 LONG TERM LEAVE DAYS ABSENT 17 - MINUS LONG TERM LEAVE % 98.55 - Move to accept, upon the recommendation of the Superintendent, the following HIB Reports for the month of September 2015: 10 Regular Public Meeting Minutes October 20, 2015 Betty McElmon Elementary Frank Antonides School TOTALS Reported Incidents Confirmed Incidents Unconfirmed Incidents 1 1 0 BE IT RESOLVED, that the Board of Education approve the submission of the district’s QSAC Statement of Assurance for the 2015-2016 school year Motion offered by Mr Kramer and seconded by Mrs Trocchia was approved by a roll call vote of 9/0 DISCUSSION ITEMS: New Business Building & Grounds Mr Kotch  Basketball Court Times – The courts are open dawn until dusk, Monday through Friday  BME Sign – Three price quotes have been obtained for the stone columns The final architectural drawings are nearing completion  Gym Divider Curtain – The installation is complete and all custodians have been trained on its use  Procedures for Visitors/Volunteers in the buildings – Mr Farrell discussed the procedures in place and has confirmed all of these with the principals NJSBA Legislative Delegate / MCSBA Dr Paul Christopher  Attended the State meeting in Trenton in September  October 15th a meeting will take place regarding the PARCC Testing in Ocean County  Dr Christopher was asked to serve on a Committee to review the principal’s evaluation process Personnel Mr Farrell  The Security Position at Shore Regional has been posted The Supervise Position has been posted and closed and is entering round two Foundation Meaghan Cavanaugh  The Fall Festival is this weekend  The Casino Night took place last week and was a huge success PTA     Kristin Arvanitis The Book Fair is taking place this month The BME Halloween Dance is this Friday night The 8th grade fashion show is coming up Paperless PTA will be launched next week 11 Regular Public Meeting Minutes October 20, 2015  The PTA will be at the Harvest Festival on Sunday Business Administrator Comments  None Dennis Kotch Superintendent Comments  None Thomas Farrell PUBLIC COMMENTS:  Anna Farro – She helped the Foundation to raise funds There was one donation made to the casino night that she acquired that was quite substantial (a signed Queen Guitar donated by NY radio station Z100) that was held back from the Casino Night with the plans of the Foundation selling the guitar on eBay Mrs Farro was asking if there was anything the Board could to assist with this matter Unfortunately, the Foundation is a separate 501c(3) charitable organization of which the Board has no authority EXECUTIVE SESSION In compliance with the “Sunshine Law” N.J.S.A 10:4-6, et seq., the Board of Education must go into closed session in order to discuss subjects exempted from the public portion of our meeting The discussion to be held in closed session will be about: Personnel MOTION TO OPEN EXECUTIVE SESSION Motion offered by Ms Sarfaty and seconded by Mr Kramer was approved by a roll call vote of 9/0 at 8:02 p.m MOTION TO ADJOURN EXECUTIVE SESSION Motion offered by Mrs Trocchia and seconded by Mrs Cavanaugh was approved by a roll call vote of 9/0 at 8:34 p.m MOTION TO OPEN PUBLIC SESSION Motion offered by Mrs Trocchia and seconded by Mr Kramer was approved by a roll call vote of 9/0 at 8:35 p.m BE IT RESOLVED, that the West Long Branch Board of Education approves the suspension with pay of employee Leeann Arnst for the period from, retroactively, September 28, 2015 through October 20, 2015 Motion offered by Mr Kramer and seconded by Dr Christopher was approved by a roll call vote of 9/0 12 Regular Public Meeting Minutes October 20, 2015 BE IT RESOLVED, that the West Long Branch Board of Education approves the termination of employee Leeann Arnst effective Wednesday, October 21, 2015 Motion offered by Mr Kramer and seconded by Dr Christopher was approved by a roll call vote of 9/0 MOTION TO ADJOURN Motion offered by Mr Kramer and seconded by Mrs Trocchia was approved by a roll call vote of 9/0 at 8:37 p.m Respectfully Submitted, Dennis Kotch Business Administrator/Board Secretary 13 ... 19,272.61 267,400.68 20, 560.43 BE IT RESOLVED, that the Board approve the following Transfer of Funds for September 201 5: Acct# Trans Amt 1 1-0 0 0-1 0 0-5 6 6-0 0 -4 ,032.28 1 1-0 0 0-2 1 8-6 1 0-0 0 4,032.28 Acct... September 28, 201 5 through October 20, 201 5 Motion offered by Mr Kramer and seconded by Dr Christopher was approved by a roll call vote of 9/0 12 Regular Public Meeting Minutes October 20, 201 5 BE.. .Regular Public Meeting Minutes October 20, 201 5 PUBLIC COMMENTS: None APPROVAL OF MINUTES September 15, 201 5 Regular Public Meeting Motion offered by