Graduate College Bowling Green State University COMMENCEMENT INSTRUCTIONS FOR GRADUATE DEGREE CANDIDATES AND FACULTY ADVISORS Commencement Exercises For information concerning commencement exercises go to the official BGSU web site: http://www.bgsu.edu/offices/sa/vp/co mmencement/ Candidates are to assemble for the processional 30 minutes prior to the start of commencement There will be signs posted noting the order in which students are to assemble The Processional will begin promptly at the designated time and the ceremony will last approximately two hours Name cards will be distributed to each degree candidate prior to the processional This card is to be given to the announcer who will call your name as you process across the platform This card is also used by the photographer in mailing your graduation photograph to you following the ceremony If you anticipate that the announcer may have difficulty pronouncing your name, please write your name phonetically on the card Doctoral Regalia BGSU has a custom regalia rental program for doctoral degree candidates Students are responsible for obtaining tams, gowns, and hoods from the University Bookstore in the Bowen-Thompson Student Union prior to the commencement ceremony The Bookstore will notify you when doctoral regalia is available for pick up or has been shipped per your request Graduates or guests needing special accommodation seating may call the Division of Student Affairs office (419372-2147) to make arrangements The Dean of the Graduate College will present the candidates from the college to the President The candidates will be asked to proceed by row to the platform under the direction of marshals The candidates will remain seated until their row moves to the aisle to proceed to the stage Candidates will then pass in front of the diploma table, receive a diploma cover, and return to their original seats and be seated As each graduate receives a diploma cover, a professional photographer will take pictures which will be available for purchase at a later date After the diploma covers have been issued, the candidates will be asked to stand for the conferring of the degrees by the President Please note: Rental regalia is to be returned immediately following the ceremony A hold will be placed on your record and you will not receive your diploma and transcripts until the regalia has been returned For further information, contact the BGSU Bookstore at 419-372-2851 Master’s Hoods, Caps and Gowns Master’s students are responsible for obtaining caps, gowns, and hoods from the University Bookstore in the Bowen-Thompson Student Union prior to the commencement ceremony For further information, visit the Bookstore’s web site or call 419-3722851 Computer Accounts and Keys Graduating students must notify Information Technology Services (ITS), preferably in writing, regarding the disposition of instructional and research computer accounts and files Graduating students must also return all University keys to the Key Office at Facilities Services Deadline for Completion of Degree Requirements All requirements for graduation must be recorded in the Office of Registration and Records by their deadline It is the student's responsibility to make sure that all grade changes, appeals, transfer credit, and incompletes are recorded in the Office of Registration and Records by this deadline If you have not met your graduation requirements by this date, your name will be removed from the graduation list and you will have to reapply for a later graduation ceremony PLEASE NOTE: The graduation deadline takes precedence over any other published deadlines Thesis and Dissertation Research Grades Thesis and dissertation research hours (6990/7990’s) will still be listed as In Progress on the student’s final grade report The Graduate College will notify the Registrar to change the grades to Satisfactory (“S”) when the student’s degree is approved Required Forms Doctoral students who have not already done so must complete the microfilm agreement form and Survey of Earned Doctorates which must be submitted with the dissertation Forms are available on the Graduate College web site http://www.bgsu.edu/gradcoll/index.html Under Documents and Forms Mailing Diplomas and Transcripts Diplomas will be mailed to graduates approximately 8-10 weeks following commencement http://www.bgsu.edu/colleges/gradcol