EOP - Emergency Operations Plan 2021

Minnesota State Colleges and Universities [Institution Name] System Wide Planning Guide [Emergency Preparedness Plan] Emergency Operations Plan 2021 CONFIDENTIAL NOT FOR DISTRIBUTION Revision 8/31/2007 Minnesota State Community and Technical College [Emergency Operations Plan] SECURITY DATA NON PUBLIC TABLE OF CONTENTS BASIC PLAN Annex A: Warning and notification Annex B: Incident Management/Emergency Operations Center Annex C: Public Information Annex D: Accident/Damage Assessment Annex E: Search and Rescue Annex F: Health Protection Annex G: Medical Services Annex H: Fire Protection Annex I: Evacuation/Traffic Control/Security Annex J: Mass Care, Housing and Human Services Annex K: Debris Management Annex L: Public Works and Utilities Restoration Annex M: Environmental Hazard Response Annex N: Resource Management Annex O: Radiological Exposure Control Annex P: Pandemic Influenza CONFIDENTIAL NOT FOR DISTRIBUTION 07/06/2021 Minnesota State Community and Technical College [Emergency Operations Plan] 7/6/2021 SECURITY DATA NON PUBLIC BASIC PLAN I Purpose Individual Minnesota State campuses and the system office need an emergency plan for the following reasons: A To continue to operate and carry out emergency functions; and B To protect students/faculty/staff, the public, and the environment, from the effects of hazards to include, but not limited to: Natural disasters; Technological hazards; Civil emergencies; and National security events C Specific hazards include but are not limited to: Floods; Fires; Tornadoes; Blizzards; Droughts; Releases of hazardous materials; Emergency levee failures; Pipeline leaks; Explosions; and Other man-made disasters and those involving criminal offense II Introduction The Minnesota State Emergency Operations Plan is divided into two major parts: 1) an all hazard basic plan; and 2) annexes on specific emergencies along with supporting standard operating guidelines/appendices This plan is for Emergency Operations and is supported by the Continuity of Operations Plan which outlines and guides recovery of lost critical functions, programs and processes A Basic Plan: The basic plan focuses on the assignment of emergency responsibilities and general operating guidelines It is directed primarily at parties responsible for overall incident management responsibility, such as the Chancellor and college or university Presidents and/or their appointed designees B Annex: An Annex outlines the general process and responsibilities for carrying out Emergency Service Functions (ESFs) outlines in the National Response framework and the State of Minnesota Emergency Operations Plan (EOP) CONFIDENTIAL NOT FOR DISTRIBUTION Minnesota State Community and Technical College [Emergency Operations Plan] 07/06/2021 SECURITY DATA NON PUBLIC Annex A: Notification and Warning: Alert-notification/warning of emergencies on campus, including active, passive and individual messaging Annex B: Incident Management: Coordination of internal and external emergency/disaster response on our campuses or system office by outlining the response structure, emergency response team and emergency operations center activities Annex C: Public Information: Emergency information, joint public information, public awareness campaigns and media education processes Annex D: Accident/Damage Assessment: Describes assessment team make-up, activities, equipment, forms for documenting damage and loss due to the incident Annex E: Search and Rescue: Not typically an institution function but should be used to capture the missing student process and procedures Annex F: Health Protection: Not typically within the capability of a campus but used as a source of health protection guidelines, preventive and emergency protective action recommendations and contamination control protocols Typically will hold information on local health bureau, contact information, Health Alert Network monitoring responsibility and other health related information Annex G: Medical Services: Not typically within the capability of a campus but used as a source of medical resource information such as local hospitals, ambulance services, etc Also used to map out potential triage, mass casualty and staging areas for medical services on campus Annex H: Fire Protection: Not typically within the capability of a campus but used as a source of reference and contact information within the local community Can include specific information for fire scenarios on campus and in residential housing Annex I: Evacuation/Traffic Control/Security: Should outline evacuation, shelter-in-place, or relocation within a facility or campus, liaison with law enforcement, transportation sources and security of evacuated areas Annex J: Mass Care, Housing, and Human Services: Not typically within the capability of a campus but should contain identification of sheltering, sources of providing food and water for extended periods of time if necessary, Red Cross/other sources of assistance, identification of crisis counseling for campus communities Annex K: Debris Management: Identify resources and processes for debris management, contact information of immediate disaster assistance in the area of restoration, refuse removal, staging areas etc SECURITY DATA NON PUBLIC Minnesota State Community and Technical College [Emergency Operations Plan] 07/06/2021 SECURITY DATA NON PUBLIC Annex L: Public Works and Utilities Restoration: Not typically within the capability of a campus but used to identify major utility suppliers, perhaps schematics and maps of major utility lines and establishment of major systems (i.e HVAC, water, power, natural gas, fuel, etc.) Annex M: Environmental Hazard Response: Not typically a capability of a campus but used as a resource for spill procedures, contact information for environmental clean-up, environmental protection, long-term environmental recovery, hazardous materials and environmental clean-up Annex N: Resource Management: Outline campus controlled resources and the resource request processes for system resources and resources through the local Emergency Operations Center Annex O: Radiological Exposure Control: Not typically within the capability of a campus but used to identify responsibilities for radiological exposure control if applicable Annex P: Pandemic Influenza Supplement: Identifying and defining preparedness policy and procedures for pandemic influenza or other novel disease outbreak C Appendices: Appendices supplement and support Annexes They are very specific and often procedural in nature They are checklists or processes and procedures directed toward specific threats or scenarios These also include local procedures and policies III Emergency and Response Responsibilities A Board of Trustees Through the Chancellor is responsible for all emergency preparedness, planning, response, recovery, hazard mitigation and continuity of operations activities for the Minnesota State system at large Will provide overall strategic policy guidance and advice and counsel to the Chancellor during emergency events and crisis as well as during recovery B Chancellor Is responsible for emergency preparedness, planning, response, recovery, hazard mitigation and continuity of operations activities for the system office and ensuring system campuses and sites are similarly prepared Will keep the Board of Trustees informed of response and recovery efforts at the system office and system campuses regarding impact and response actions Will oversee emergency response and recovery of the system office and system campuses from an enterprise perspective Has assigned oversight of the system emergency management program to the Public Safety and Compliance Unit as a point of contact for day-to-day emergency management planning, operations and coordination SECURITY DATA NON PUBLIC Minnesota State Community and Technical College [Emergency Operations Plan] 07/06/2021 SECURITY DATA NON PUBLIC Will ensure recovery of system functions and respond to requested support to the campus or campuses involved Will act as, or appoint an Incident Commander ensuring all safety, liaison, public information and command and control functions are fulfilled or delegated Will assign Emergency Operations Team (EOT) members of sufficient discipline, training and authority to manage any crisis, emergency, or disaster at the system office and/or provide support to colleges and universities C Institution President Is responsible for emergency preparedness, planning, response, recovery, hazard mitigation and continuity of operations activities for the M State campuses Ensures the system office is informed of response and recovery efforts at the campuses regarding impact and response actions Oversees emergency response and recovery of the institution/campuses from an enterprise perspective Has assigned oversight of the institution/campus emergency preparedness program to the Director of Safety and Emergency Preparedness as a point of contact for day-to-day emergency management planning, operations, and coordination Ensures recovery of institution/campus functions and respond to requested support to the campus or campuses involved Appoints an Incident Commander ensuring all safety, liaison, public information and command and control functions are fulfilled or delegated The responding supervisor has been assigned initial Incident Command responsibilities These responsibilities may be shifted depending on the scope and nature of the incident or incidents Assigns Emergency Operations Team (EOT) members of sufficient discipline, training and authority to manage any crisis, emergency, or disaster on the campus D Responding supervisor Will inform and keep the President apprised of the situation and ongoing response and recovery efforts during campus emergencies Will assist in the notification processes Will act in a liaison capacity between the President and the EOT regarding the coordination of emergency response and recovery processes SECURITY DATA NON PUBLIC Minnesota State Community and Technical College [Emergency Operations Plan] 07/06/2021 SECURITY DATA NON PUBLIC E Vice President of Finance and Facilities: Assists in assessing and projecting costs of events or provide support to campuses during emergency response and recovery operations Oversees all financial aspects of responses including management of funds, ensure payroll, projected or potential costs, contract solicitation or approval, and any other financial requirements in support of campus emergency and recovery operations Provides assistance in assessment where required Serves on or provides representation to the EOT F Vice President of Institutional Effectiveness and Technology Solutions: Implements the Information Technology Disaster Recovery Plan as required to ensure all of the above and previous services, accessibility and connectivity are restored Provides Local Area Network (LAN) services to include VMWare access, Conference Room/ITV support, PC/printer support and mapping, wireless/Starlan and Star Alert support Provides specific and priority LAN support and services to the Emergency Operations Team/Center and ensure connectivity and access to required services Serves on or provides representation to the EOT Provides an IT technician(s) to support EOT operations and EOC set up G Vice President for Academic and Student Affairs: Maintains educational process integrity through interface with campus ASA functions, other members of the Emergency Operations Team Assists campuses in recovery of educational process and/or transition to alternative learning strategies Serves on or provides representation to the EOT H General Counsel: (Staffed by System Office) Provides legal advice and counsel to the Incident Commander and the EOT staff Provides legal advice and counsel to the campus Presidents and their emergency operations team during campus emergency response and recovery operations Provides representation to the EOT Serves on or provides representation to the EOT I Associate Dean of Marketing and Outreach: Oversees the Public Information and Government Relations aspects of response and recovery operations in support of campus emergency and recovery operations Serves on or provides representation to the EOT J Building Maintenance Supervisor: Ensure adequate facilities are ready for use; coordinate repairs of problems that reduce or preclude operational capabilities SECURITY DATA NON PUBLIC Minnesota State Community and Technical College [Emergency Operations Plan] 07/06/2021 SECURITY DATA NON PUBLIC Maintain liaison with all service providers, building management, other sections, unit or campuses regarding facilities issues Provide situation status updates to the EOT Provide engineering services and expertise to the Incident Commander or campuses as required Participate in initial and detailed follow-up damage assessment efforts in coordination with the Damage Assessment Team or with the affected campus unit if requested Coordinate the use of private sector engineers, architects and contractors as required Arrange and assist with set-up of temporary relocation facilities if necessary K Director of Safety and Emergency Preparedness Provides advice and counsel to the Incident Commander and assist in establishing the system emergency operations center if required Manages the information flow and notification of senior executive personnel and recommend appropriate actions for the response to and recovery from emergencies impacting the campuses Acts as the liaison between the institution and local Law Enforcement/First Responders and/or local Emergency Management during state wide or regional emergencies impacting the campuses Ensures satellite sites and those not located on an institution campus have emergency procedures and notification links to the institution for support Assists the IC with the establishment, management, and activities of the Emergency Operations Center (EOC) Manages the institution emergency management exercise program by developing, facilitating, evaluating and following up on exercises, drills and tests of the emergency management program at the campuses IV EOP Objectives The M State EOP provides the framework to: Maximize the protection of lives and property Ensure that M State can survive and continue to provide essential services Support local units of government where possible and in accordance with state requirements Establish training and exercise standards, plan maintenance, and other preparedness activities Ensure that all state and federal government emergency planning requirements are met V Concept of Operations M State will use and comply with the National Incident Management System (NIMS) guidelines and requirements in any emergency response See Annex B: Incident Management/ Emergency Operations Center Local government agencies have the primary responsibility for meeting the immediate health and safety needs of citizens in the event of a major emergency/ disaster SECURITY DATA NON PUBLIC Minnesota State Community and Technical College [Emergency Operations Plan] 07/06/2021 SECURITY DATA NON PUBLIC A During any event an Incident Commander must be staffed By definition an Incident Commander is the individual with decision making authority that provides overall leadership for incident response, delegate’s authority to others, and takes general direction from agency administrators or officials For M State this responsibility will follow the Succession of Command Position Responding Supervisor President Vice President of Finance and Facilities Vice President of Academic Affairs Vice President of Institutional Effectiveness and Technology Solutions Vice President of Human Resources Initial Incident Commander Initial Primary Alternate In Turn In Turn In Turn B Emergency Operations Team President Dr Brimhall VP of Finance and Facilities Pat Nordick VP Academic and Student Affairs Dr John Maduko Associate Dean of Marketing and Outreach Karen Reilly VP of Institutional Effectiveness and Technology Solutions Steve Erickson VP of Human Resources Dacia Johnson General Council System Office Incident Commander Finance and Facilities Educational Process Integrity Public Information Officer IT Personnel Legal For additional Incident Command System (ICS) positions for M State refer to Annex B – Incident Management/Emergency Operations Center C Emergency Operations Centers (EOC) The EOC is the physical location from which the Emergency Operations Team functions Any conference room or office space can be utilized for partial EOT activation depending on the emergency situation and scope, for meetings which are short in duration and not require extended or coordinated responses In most cases, the president or Incident Commander will designate a meeting location for the crisis team In case of evacuation from a site, the crisis team should convene at the offsite location and move to an appropriate meeting location: Potential locations for the Minnesota State Community and Technical CollegeDetroit Lakes EOC: A A101B B C103 SECURITY DATA NON PUBLIC Minnesota State Community and Technical College [Emergency Operations Plan] 07/06/2021 SECURITY DATA NON PUBLIC Offsite locations are: A Detroit Lakes Middle School Potential locations for the Minnesota State Community and Technical CollegeFergus Falls EOC: A C331 B S436 Offsite locations are: A Trinity Lutheran Church Potential locations for the Minnesota State Community and Technical CollegeMoorhead EOC: A C121 B A113 Offsite locations are: A Marriot Hotel Potential locations for the Minnesota State Community and Technical CollegeWadena EOC: A S38 B M26B Offsite locations are: A Wadena Elementary B Wadena VFW D Local or State Emergency Phone Numbers Emergencies impacting the local jurisdiction are managed by the Emergency Operations Center for that municipality/county Detroit Lakes General Emergency Becker County Sheriff Becker County Emergency Management Minnesota Duty Officer (Hazardous Materials) Hospital 911 218-847-2661 218-846-7302 800-422-0798 218-847-5611 Poison Control Detroit Lakes Public Utilities Fire Department Police Department 800-222-1222 218-847-7609 218-847-5658 218-847-4222 Fergus Falls General Emergency Otter Tail County Sheriff 911 218-998-8555 10 SECURITY DATA NON PUBLIC Campus Security Poison Control 218-770-6161 800-222-1222 Minnesota State Community and Technical College [Emergency Operations Plan] 7/6/2021 SECURITY DATA NON PUBLIC ANNEX H: FIRE PROTECTION M State relies on local and county first responders for fire suppression and response If such an event should occur then all other annexes regarding a campus emergency/disaster will apply All prevention regulations and procedures can be found in the state and national fire codes Emergency procedures are posted throughout campus, and elsewhere 43 CONFIDENTIAL NOT FOR DISTRIBUTION Minnesota State Community and Technical College [Emergency Operations Plan] 7/6/2021 SECURITY DATA NON PUBLIC ANNEX I: TRAFFIC CONTROL EVACUATION/SECURITY Purpose: To clarify how traffic control, evacuation and security would be carried out should it be required due to an emergency, disaster or a serious accident/incident A The local official having jurisdiction is authorized to order an evacuation due to an actual/potential emergency or disaster or when the State of Minnesota recommends an evacuation B The following local officials will be responsible for recommending evacuation and developing necessary procedures: County Sheriff Chief Deputy Local Police Chiefs Local Fire Chiefs The police and fire departments from the municipalities, working with the institution officials, would be responsible for coordinating an evacuation effort Security of the evacuated area will be coordinated by the college working with the local police and county sheriff’s department, other institutions/campuses, possibly third party contractors, etc The Governor of the State of Minnesota may request evacuation in the event of a deteriorating incident/accident which results in a need for evacuation ANNEX J: 44 CONFIDENTIAL NOT FOR DISTRIBUTION Minnesota State Community and Technical College [Emergency Operations Plan] 07/06/2021 SECURITY DATA NON PUBLIC MASS CARE, HOUSING AND HUMAN SERVICES Purpose: To identify the mass care, housing and human services available for assistance during a disaster impacting the institution The following government departments/private sector agencies are normally responsible for ensuring that the congregate care needs of disaster victims are met if a local or regional disaster occurs: Emergency housing - American Red Cross Emergency feeding - American Red Cross Emergency clothing - American Red Cross Counseling - American Red Cross Emergency Medical - Advanced Life Support Units For community or region wide events (involving the campus or not) campus resources may be requested or utilized to support operations Operations will be coordinated through the local EOC and agencies, normally as part of a Unified Command This support will be coordinated through the campus president or designee to the EOC If support is requested and provided, then expenditures will be tracked by the providing campus in the event that reimbursement is available or to justify expenditures If campus facilities and resources are anticipated to be used as part of a local or regional response, Joint Powers Agreements are required to establish responsibilities among the agencies involved It is the responsibility of the campus presidents, their designees and/or the campus emergency preparedness coordinator to establish, manage and administer these Joint Powers Agreements They should also be reviewed annually, and amended, as necessary or required by law and policy 45 CONFIDENTIAL NOT FOR DISTRIBUTION Minnesota State Community and Technical College [Emergency Operations Plan] 07/06/2021 SECURITY DATA NON PUBLIC ANNEX K: DEBRIS MANAGEMENT Purpose: To describe how debris clearance would be accomplished following a disaster involving an M State campus I Responsibilities: The institutions contractor or local or county highway department will clear debris from the campus right-of-way following a disaster The primary goal is to restore traffic and highway safety on the campus roadway system A Mutual Aid Agreement or contracts should be coordinated if there is an expectation on the part of the campus to have local Public Works, County and/or State Highway Department, or other entity conduct debris removal A M State does not assume responsibility for removal of debris from property not owned by the campus B Debris would be disposed of at appropriate sites C The County and State Highway Department may assist local jurisdictions with debris clearance upon request from appropriate local authorities This assistance will be limited to available resources so as not to jeopardize County or State responsibilities Requests for assistance on campus should be made through the local EOC D Appropriate notifications (Minnesota Pollution Control Agency and the Local Environmental Health Services) will be made in the process of clean-up and disposal of materials and debris to assure proper procedures are followed II Campus Debris Management: A A listing of the major private construction contractors which have debris removal equipment should be kept by the local M State Building Services Supervisors B A listing of hazardous materials clean-up contractors is located with the State Duty Officer Their numbers can be obtained through the local law enforcement or fire officials at the emergency/disaster 46 CONFIDENTIAL NOT FOR DISTRIBUTION Minnesota State Community and Technical College [Emergency Operations Plan] 07/06/2021 SECURITY DATA NON PUBLIC ANNEX L: PUBLIC WORKS AND UTILITIES RESTORATION Purpose: To provide an overview of how operations regarding utilities restoration, engineering, water treatment and evaluation of critical infrastructure will be conducted for M State campuses The following organizations are responsible for providing utility services: Detroit Lakes Detroit Lakes Public Utilities 218-847-7609 Fergus Falls Fergus Falls Public Utilities 218-332-5454 Moorhead Moorhead Public Works 218-299-5422 Wadena Wadena Public Utilities 218-631-7705 During a major local community or regional disaster, request for utility restoration will have to be prioritized by the local EOC depending on criticality of the facilities The campus or system office representative should make requests, and coordinate utility restoration through the EOC as part of a unified command 47 CONFIDENTIAL NOT FOR DISTRIBUTION Minnesota State Community and Technical College [Emergency Operations Plan] 07/06/2021 SECURITY DATA NON PUBLIC ANNEX M: ENVIRONMENTAL HAZARD RESPONSE Purpose: This Annex describes planning and how M State should respond in order to provide for the protection of life and property as the result of a hazardous materials accident I Response to Hazardous Materials Incidents: M State is responsible for evaluating their individual facilities in response to the requirements and recommendations contained in the Superfund Amendments and Reauthorization Act (SARA) Title III, of 1986, as well as other legislation A Divisions located within an M State campus that use, store, manufacture or transport hazardous materials are responsible for developing procedures and training their employees to promptly determine and report that a release of hazardous materials has occurred Minimal notification is: Local authorities (9-1-1), State Duty Officer (DEM 651 649-5451), National Response Center (1-800-424-8802), and if an injury or fatality occurs, Occupational Safety Health Agency (OSHA 651 296-2116) B M State employees who respond to hazardous materials incidents will have received training designed to help them properly respond to such incidents At the minimum, personnel must be trained to the First Responder Awareness level, as defined in 29 CFR 1910.120 for determination that a release of hazardous materials has occurred C Response to a Release of Hazardous Materials A hazard analysis should be conducted to determine potential populations and facilities which may be affected by a hazardous materials emergency Facilities within the campus which processes extremely hazardous materials are required to develop and maintain emergency response plans as specified in 29 CFR 1910.120, or emergency action plans as specified in 26 CFR 1910.38(a) that their employees will follow in the event of a release of those materials D Hazardous Materials Response Capabilities The local fire departments have primary responsibility for responding to hazardous materials incidents First Responders should identify which hazardous materials are involved by referring to placarding, shipping papers, or consulting Safety Data Sheets 48 CONFIDENTIAL NOT FOR DISTRIBUTION Minnesota State Community and Technical College [Emergency Operations Plan] SECURITY DATA NON PUBLIC II State Support: Any state assistance in a hazardous materials incident will go through the State Duty Officer Only local public safety officials are authorized to ask for state assistance 49 CONFIDENTIAL NOT FOR DISTRIBUTION 07/06/2021 Minnesota State Community and Technical College [Emergency Operations Plan] 07/06/2021 SECURITY DATA NON PUBLIC ANNEX N: RESOURCES MANAGEMENT The campus president or their designated representative has full use of resources currently under their control If additional resources are required they can be accessed either through the system office or the local Emergency Operations Center (EOC) To request system resources follow the guidelines established in system guideline 5.24.2.5Incident Reporting To request resources from your local EOC follow the resource request procedures established for the incident 50 CONFIDENTIAL NOT FOR DISTRIBUTION Minnesota State Community and Technical College [Emergency Operations Plan] 07/06/2021 SECURITY DATA NON PUBLIC ANNEX O: RADIOLOGICAL EXPOSURE CONTROL M State will follow any and all direction from the Department of Homeland Security and Emergency Management, Department of Health, Department of Energy and any other authorities and support operations accordingly and within capability 51 CONFIDENTIAL NOT FOR DISTRIBUTION Minnesota State Community and Technical College [Emergency Operations Plan] 07/06/2021 SECURITY DATA NON PUBLIC ANNEX P PANDEMIC INFLUENZA I Purpose: This ANNEX outlines the system Pandemic Influenza Plan to provide overall guidance for communication of the care and protection of its staff, students and faculty, a prudent commitment to the continuity of the student learning experience will inform planning efforts; and plan design will anticipate and provide for continuity of all critical operations and preservation of physical assets The system office and each college and university is charged with the care and protection of its own students, faculty, staff and physical assets II Continuity of Student Learning and Campus Operations: A Assurance of Continuity of Instruction: Each of our colleges and universities has developed a Continuity of Operations Plan specific to their particular campus The system office provides support to our college and university presidents to implement their established procedures and protocols for the determination of faculty and staff capacity to teach, and for the students to be in attendance for learning B Class Cancellation, Campus Closure: Procedures for campus closure and class cancellation are contained in Policy 1A.10.1 “Long Term Emergency Management Procedures” The system office supports the college and university plan as they implement these procedures These support procedures along with the process to determine its own functional capabilities are found in the system office’s Continuity of Operations Plan C Physical Plant Operations and Campus Security: The college and university plans include provisions for management of the consequences of a closure, including residence hall procedures, continuation, suspension or cancellation of the academic term and grading consequences, communication with employees, students and their parents, and coordination with the system office College and university plans include provisions for maintaining critical physical plant operations, such as boilers, HVAC, etc., in the event of a prolonged campus closure Plans also address campus security during a closure period III Infection Control Procedures: A Health Care Plans: The system office will follow the recommendations for infection control from the Department of Health Employees will be encouraged to consult with their health care provider to review their specific circumstances and procedures during the pandemic event 52 CONFIDENTIAL NOT FOR DISTRIBUTION Minnesota State Community and Technical College [Emergency Operations Plan] 07/06/2021 SECURITY DATA NON PUBLIC B CDC Travel Recommendations: The system planning guidance recommends that the system office along with campuses rely upon travel recommendations as issued by the Centers for Disease Control Care will be taken in any decision affecting international students’ return to their home country, or prior to authorization of any study or travel abroad programs C Employee Wellness Procedures: During a pandemic emergency the system office and the colleges and universities will incorporate general health wellness plans into their calendars of activities Attention will be paid to hygiene advice, family preparedness planning and general wellness programs IV Communications Planning: A System Communications Plan: The system office’s Pandemic Coordinating Committee will act as the key communication channel to state government, the federal government and the general public in the event the colleges and universities are impacted College and university communicators, working in coordination with the system coordinating committee, will manage campus communications with students, parents and staff The system and the campus web pages will be coordinated and managed in tandem, in order to assure continuity of message and content A special web page and Sharepoint site will be established for access by staff only, and available for human resources issues and academic coordination B Emergency Communications Plan: The system office and system campuses will follow the procedures for Emergency Notification in Annex A and Public Information in Annex C of their respective Emergency Operations Plans V Continuity of Payroll: The system office has procedures and process, to include both personnel and IT backup components, in place to continue the flow of payroll information to Minnesota Management and Budget during a Pandemic event VI Reactivation/Restart Procedure: The system office will use its Continuity of Operations Plan which contains restart procedures VII Board Polices, System Procedures: 53 CONFIDENTIAL NOT FOR DISTRIBUTION Minnesota State Community and Technical College [Emergency Operations Plan] 07/06/2021 SECURITY DATA NON PUBLIC A Policy/Procedure - State law grants the Board of Trustees broad authority to administer the colleges and universities The Board has adopted policies governing all areas of operations including those delegated to the Chancellor and the presidents and employees generally The policy areas include: organization and administration, students, educational policies, human resources, administration, facilities management, general finance provisions, and college and university relations All authority for all actions by all employees is granted only through board policy or other state government requirements B Board policy and system procedure have been adopted to address the necessary provisions for college/university response in the event of academic term disruption The policy will address academic term interruption, student refunds and waivers, staff use of leave time, and the institutional closure process The policy is: Chapter Chapter Name System Organization and Administration Section A.10 Policy Name Long Term Emergency Management Policy 1A.10 Long Term Emergency Management http://www.mnscu.edu/board/policy/1a10.html VIII Governor’s Executive Order: State Agencies: Assigning Emergency Responsibilities to MINNESOTA STATE COLLEGES AND UNIVERSITIES: Section 2200: The Minnesota State Colleges and Universities shall assist local government, state agencies, and other public and private entities as appropriate by providing training and education in all hazards emergency operations and planning through its colleges and universities Minnesota State will continue to carry out its responsibilities in this Governor’s Executive Order until such time as our campuses need to close due to Governor’s directive or insufficient staff is available IX Minnesota State-Pandemic Plan Response Phase Activities: The Minnesota State system utilizes Minnesota’s Response Phases as trigger points for initiating action These actions will be directed by the System and Campus Pandemic Plans NOTE: (The use of the Minnesota Response Phases and the actions taken will depend on the severity of the pandemic The suggested actions listed are based on a very severe pandemic.) 54 CONFIDENTIAL NOT FOR DISTRIBUTION Minnesota State Community and Technical College [Emergency Operations Plan] 07/06/2021 SECURITY DATA NON PUBLIC A MN Response Phase P0 - Suspected Human Outbreak Overseas - Human infection(s) with a new subtype, but no human-to-human spread or at most rare instances of spread to a close contact overseas Federal Activities (U S Stage and per the National Strategy for Pandemic Influenza Implementation Plan) Minnesota State actions: The system will base decisions on recommendations or directions from the Minnesota Department of Health and the Centers for Disease Control B MN Response Phase P1 - Confirmed, Sustained Human-to-Human Transmission Overseas, confirmed, sustained human-to-human transmission overseas Federal Activities (U.S Stage and per the National Strategy for Pandemic Influenza Implementation Plan) Minnesota State actions: System will activate its emergency communications system to provide international students and students studying abroad with information regarding such things as increase layered protective measures at borders, possible implemented travel restrictions from affected areas, current home country conditions to all international students, current conditions in countries where students are studying abroad, etc System will recall all students from threatened countries System will review and update its Pandemic Response Plan C MN Response Phase P2 – Suspected or Confirmed Human Case in North America, suspected or confirmed human case in North America Federal Activities U.S Stage per National Strategy for Pandemic Influenza Implementation Plan Minnesota State actions: Activate system and campus Pandemic Plans Expand the emergency communications system to include campus hot lines, web site updates, etc Advise campuses with agreements to help in the deployment of the Strategic National Stockpile to activate that part of their Pandemic Plan Activate travel restrictions and social distancing Prepare for possible campus closure 55 CONFIDENTIAL NOT FOR DISTRIBUTION Minnesota State Community and Technical College [Emergency Operations Plan] 07/06/2021 SECURITY DATA NON PUBLIC D MN Response Phase P3 – Outbreak in United States Federal Activities (U.S Stage per the National Strategy for Pandemic Influenza Implementation Plan) Minnesota State actions: Continue all activities in the previous phases Activate the surveillance section of the system Pandemic Plan Prepare for the closure of K-12 schools and daycares Complete travel and social distancing activities Complete preparations for campus closures E MN Response Phase P4 – Suspected or Confirmed Human Case in MN Federal Activities (U.S Stage per the National Strategy for Pandemic Influenza Implementation Plan) Minnesota State actions: Continue all activities in the previous phases F MN Response Phase P5 - Evidence of significant human-to-human transmission in a highly localized area (geographic cluster) within Minnesota Federal Activities (U.S Stage per National Strategy for Pandemic Influenza Implementation Plan) Minnesota State actions: Continue all activities in the previous phases Close campuses as necessary G MN Response Phase P6 - Widespread human-to-human transmission throughout the State of Minnesota Federal Activities (U.S Stage per the National Strategy for Pandemic Influenza Implementation Plan) Minnesota State actions: Continue all activities in the previous phases Start to review campus reactivation procedures H MN Response Phase P7 - Recovery and Preparation for Subsequent Waves Federal Activities (U S Stage per the National Strategy for Pandemic Influenza Implementation Plan) 56 CONFIDENTIAL NOT FOR DISTRIBUTION Minnesota State Community and Technical College [Emergency Operations Plan] 07/06/2021 SECURITY DATA NON PUBLIC Minnesota State actions: Continue all activities in the previous phases Implement campus reactivation procedures 57 CONFIDENTIAL NOT FOR DISTRIBUTION ... 21 8-6 3 1-7 600 80 0-4 2 2-0 798 80 0-4 2 2-0 798 Poison Control Fire Department Tri-County Hospital Police (non -emergency) Wadena Public Utilities 80 0-2 2 2-1 222 911 21 8-6 3 1-3 510 21 8-6 3 1-7 700 21 8-6 3 1-7 705... 21 8-9 9 8-8 075 21 8-3 3 2-5 454 80 0-4 2 2-0 798 Lake Region Hospital Police Fire 21 8-7 3 6-8 000 21 8-3 3 2-5 555 21 8-7 3 6-6 983 Moorhead General Emergency 911 Poison Control 80 0-2 2 2-1 222 MSUM Public Safety 21 8-4 7 7-2 449... 80 0-2 2 2-1 222 21 8-8 4 7-7 609 21 8-8 4 7-5 658 21 8-8 4 7-4 222 Fergus Falls General Emergency Otter Tail County Sheriff 911 21 8-9 9 8-8 555 10 SECURITY DATA NON PUBLIC Campus Security Poison Control 21 8-7 7 0-6 161