Thursday, November 21, 2013 The Hemphill Independent School District Board of Education met in regular session on Thursday, November 21, 2013 at 7:00 p.m for a regular Board Meeting in the HISD Administration Office with the following members present: Welden Elliott, Janis Speights, Carolyn Wych, Lynn Lindsey, Chad Moody, Rey Rocha, and Robert Wright Members absent: None Also present were Glenn Pearson, Interim Superintendent, Sally Butler, Business Manager, Kelli Barnett, Marc Griffin, Jeremy McDaniel, Susan Smith, Stephanie Corley, and Daniel Havard Welden Elliott, School Board President, called the meeting to order and established a quorum Chad Moody gave the invocation Welden Elliott led the pledge to the flag Janis Speights recited the Hemphill ISD Mission Statement The Board approved the minutes of the Regular Board Meeting on October 21, 2013 on a motion by Janis Speights, seconded by Chad Moody, passed unanimously The Board approved the minutes of the Special Board Meeting on November 11, 2013 and November 12, 2013 on a motion by Robert Wright, seconded by Chad Moody, passed unanimously Glenn Pearson, Interim Superintendent, gave the Superintendent’s Report: Enrollment School High School 2011 – 2012 251 Middle School Elementary School Total 2012 – 2013 2013 – 2014 272 275 299 353 903 284 366 922 259 366 900 Class Counts PK – 55, K – 75, – 64, – 55, – 69, – 48, – 71, – 65, – 62, – 61, – 92, 10 – 71, 11 – 59, 12 – 53, Total 900 TASB Legal Seminar November 6, 2013 at Stephen F Austin State University Veteran’s Day Program A program of celebration was presented to recognize our Veterans of Sabine County College Fair Forty three colleges visited our campus School Audit A report will be given at the December Board meeting TASB Risk Management Fund A grant of $ 1,750 was received and used to purchase security cameras for the high school Volleyball Team The volleyball team made the playoffs and were defeated in Bi-District UIL Athletics February 3, 2014 will be the release date for District alignments for 2014 – 2016 Five Year Plan All information that was discussed is being combined for review New Elementary School Construction The steel frame has been postponed several times but is supposed to arrive on November 29, 2013 Payment No has been paid to Langston for $ 158,914.10 Mr Pearson then presented the Superintendent’s Recommendations: Mr Pearson recommended approval of Texas Association of School Board Policy Service Update 98 The Board approved to add, revise, or delete (Local) policies as recommended by TASB Policy Service and according to the Instruction Sheet for TASB Localized Policy Manual Update 98 on a motion by Carolyn Wych, seconded by Rey Rocha, passed unanimously Mr Pearson recommended approval of Change Order No The Board approved Change Order No to change the canopy and add brick columns to the front of the New Elementary Building for a cost of $ 9,673.62 on a motion by Janis Speights, seconded by Carolyn Wych, passed unanimously Mr Pearson recommended approval of Change Order No The Board approved Change Order No for a cost of $ 4,105.00 to resolve a conflict between the storm sewer line and a sanitary sewer line on a motion by Rey Rocha, seconded by Robert Wright, passed unanimously Mr Pearson recommended approval of student overnight trip requests The Board approved student overnight trip requests as presented on a motion by Janis Speights, seconded by Rey Rocha, passed unanimously Girls Basketball Team to Goodrich for Tournament on December – 7, 2013 Boys Basketball Team to Goodrich for Tournament on December – 7, 2013 Mr Pearson recommended approval of resolution to Region XII The Board approved a resolution for our District to participate in Region XII E-Rate Consulting RFP Manager and also to adopt the electronic bids and proposals procedures used by ESC Region XII in connection with the services ESC XII E-Rate will provide to the District on a motion by Carolyn Wych, seconded by Janis Speights, passed unanimously Mr Pearson recommended approval of amendment to Policy CH (Local) The Board approved an amendment to Policy CH (Local) on page of at Electronic Bids or Proposals on a motion by Rey Rocha, seconded by Robert Wright, passed unanimously Mr Pearson recommended approval of iPad Purchase The Board approved to purchase iPads with the Texas Education Agency Grant for a total of $ 13,394.00 from Apple Store for Education Institution on a motion by Rey Rocha, seconded by Janis Speights, passed unanimously Executive Session: Allowed by Gov Code Section 551.072 and 551.074 The Board convened into Closed Session at 8:00 p.m The Board returned to Open Session (Continue Superintendent’s Recommendations) at 8:50 p.m Mr Pearson recommended approval of accepting resignations The Board approved accepting a resignation from Kristi Moore – Cafeteria on a motion by Janis Speights, seconded by Chad Moody, passed unanimously Mr Pearson recommended approval of employing personnel The Board approved employing the following personnel on a motion by Carolyn Wych, seconded by Robert Wright, passed unanimously Tracy George – Cafeteria / Bus Driver Sally Butler, Business Manager, presented the financial report for the month of October 2013 The Board approved the financial report for the month of October 2013 on a motion by Rey Rocha, seconded by Carolyn Wych, passed unanimously There was not a Budget Amendment # Sally Butler, Business Manager, presented a memo regarding special revenue funds 270 00 5929 00 000 00000 $ 15,988.00 270 11 6399 00 999 11000 $( 15,988.00) To record Title VI, Part B Rural and Low Income Schools There being no further business to discuss the meeting adjourned at 9:00 p.m on a motion by Carolyn Wych, seconded by Rey Rocha, passed unanimously Welden Elliott, President Hemphill Board of Education Carolyn Wych, Secretary Hemphill Board of Education ... Sally Butler, Business Manager, presented the financial report for the month of October 2013 The Board approved the financial report for the month of October 2013 on a motion by Rey Rocha, seconded... at the December Board meeting TASB Risk Management Fund A grant of $ 1,750 was received and used to purchase security cameras for the high school Volleyball Team The volleyball team made the. .. Construction The steel frame has been postponed several times but is supposed to arrive on November 29, 2013 Payment No has been paid to Langston for $ 158,914.10 Mr Pearson then presented the Superintendent’s