Student Life [Insert Department Name] Stewardship Review Date Here Stewardship Overview and Outcome The following should be used to guide your efforts as you work to prepare for the 2018 Budget and Department Stewardship Review: As a university leadership, we believe we all have a stewardship to look for ways to continue to serve more students while working within the very real constraints of maintaining costs and remaining committed to a quality student experience As President Hinckley has stated, “[I]f we cannot give to all, let us give to as many as we can.” BYU-Idaho Mission Statement Brigham Young University-Idaho was founded and is supported and guided by The Church of Jesus Christ of Latter-day Saints Its mission is to develop disciples of Jesus Christ who are leaders in their homes, the Church, and their communities The university does this by : Building testimonies of the restored gospel of Jesus Christ and encouraging living its principles Providing a quality education for students of diverse interests and abilities Preparing students for lifelong learning, for employment, and for their roles as citizens and parents Maintaining a wholesome academic, cultural, social, and spiritual environment Vision of BYU-Idaho within the CES System As President Hinckley has taught in the announcement of BYU-Idaho, “The school will have a unique role in and be distinctive from the other institutions of higher education within the Church Educational System.” Elements of this unique role include a requirement to be a Church-wide educational resource and to find innovative ways to achieve this without increasing the total cost to the Church President Kim B Clark previously summarized this distinction with a vision around the Three Imperatives of BYU-Idaho: Raise Quality, Reach More Students, and Lower Relative Costs The challenge before us is to find ways that all of our programs can meet the intersection of these three imperatives—both a constraint and an opportunity for this unique university Departmental Strategy Statement In three to five sentences, please describe the key areas of your departmental strategy and how it strengthens the overall mission and vision of BYU-Idaho, including the Three Imperatives [Insert Your Departmental Strategy] Outcome Measures: General Information Instructions: Below, please provide specific measures for each of the three imperatives where applicable across areas A department should start by reporting on those measures requested by its supervisor but may also add additional measures Outcome Measures: Plan to Improve Quality The ultimate outcome measure for the quality of experience of BYU-Idaho is manifest in our shared mission to develop Disciple Leaders Each department has ways of contributing to this and measures its impact on quality in ways that are unique to the area Please identify the key metrics you use in your department to measure quality and strengthen the mission of the university [Insert Your Department-Specific Information for the Following Metrics] a b c d e f Student Leadership Mentorship Career Preparation Quality of Services University Culture Student well being Please give an account of your progress on those measures for 2016 [Insert Outcome Progress] Plan to improve efforts for 2017: Please also provide your plan to further strengthen the quality of your area for 2018 [Insert Plans to Improve Measures] Outcome Measures: Plan to Reach more Students Please identify the key metrics you use in your department to measure student reach [Insert Your Department-Specific Information for the Following Metrics] a b c d Reduce time to graduation Reduce credits to graduation Increase volume efficiencies Increase efficiencies of level services Please give an account of your progress on those measures for 2016 [Insert Outcome Progress] 2 Plan to improve efforts for 2017: Please also provide your plan to further expand the reach of your area for 2018 [Insert Plans to Improve Measures] Outcome Measures: Plan to Lower Relative Costs Please identify the key metrics you use in your department to measure costs Recognize that one of those metrics is total cost for your area and whether that was an increase from the previous year [Insert Resources Allocated by Department for Each Metric 2012-17] a b c d e Total department operating cost Department operational cost ratio Department FTE ratio Student employment efficiency Increase volunteer opportunities Please give an account of your progress on those measures expected for 2017 [Insert Outcome Progress] Plan to improve efforts for 2018: Please also provide your plan to be a steward of the costs of your area for 2018 Recognize that as a university we have a shared goal to maintain the total Church appropriation across the university at a constant, other than ordinary increases that are tied to all CES institutions If we continue to grow, there will be some additional resources tied to variable increases in tuition Requests for expanded resources will of necessity be tied to those constraints [Insert Plans to Improve Measures] Specific requests for the 2018 Budget: Please attach your FTE and Budget Requests for 2018 Note: At a university aggregate level, it appears that BYU-Idaho has sufficient capacity in terms of both space and FTE for 2018s forecasted student growth While situations will vary by department, FTE and other budget requests will be evaluated based on the strength of the outcome measures included in the stewardship review materials Also, departments are encouraged to look at increased efficiencies and student employment options before making FTE requests [Attach Budget Request Table and Item Justifications as Needed] Additional Counsel Are there additional initiatives in your department that you believe will strengthen the university and its mission? Please include specific initiatives that you think should be highlighted and better understood [Attach any additional information you feel is important to include.] Note: Include item justification sheet for all FTE requests and for other budget requests that are not self-explanatory Tips for preparing effective stewardship review materials Keep it simple Back up your claims Make meaningful comparisons a Last year to this year b Industry standards, etc Think multiple perspectives and triangulate in on your targets Be improvement-minded No surprise Surface concerns If you have important issues, deficits, etc., make sure you discuss them Identify your action plan ... forecasted student growth While situations will vary by department, FTE and other budget requests will be evaluated based on the strength of the outcome measures included in the stewardship review. .. to Improve Measures] Outcome Measures: Plan to Reach more Students Please identify the key metrics you use in your department to measure student reach [Insert Your Department-Specific Information... Information for the Following Metrics] a b c d e f Student Leadership Mentorship Career Preparation Quality of Services University Culture Student well being Please give an account of your progress