Emergency Response Manual Template

INSERT SCHOOL NAME HERE Edition Insert School District Here Working Document 7/27/05 Emergency Operations Manual I N S E RT S C H O O L N A M E H E R E Emergency Operations Manual Adapted from a template provided by: Ohio Resource Network for Safe and Drug Free Schools and Communities University of Cincinnati PO Box 210109 Cincinnati, OH 45221-0109 www.ebasedprevention.org 1-800-788-7254 (opt #2) Funded in part by funds provided by the Ohio Department of Education, through Federal Funding from The Safe Schools and Communities Act Table of Content Emergency C HAPT E R Introduction Management Level III Preparedness: Roles District and Responsibilities for Levels of Threat Support all Emergency 49-50  Watch Level  Standby Level Senate Bill  Emergency 51-54 Appendix I Level  Appendix II Recovery Level 55-58  All Hazards Approach Seven Key Steps of Management Level I Containment and II Local Emergency Protective Response Responders Information Actions 16-19 20-22 Operations Process Evacuation Emergency Staging Shelter-in- Response  Responders  Potential crisis Personnel Phone Tree  40-43 Release Students starts Secondary Protective hours 44-47 Response Options Drop, Cover and Hold Incident 48 Hit the Deck Command System 48 All Clear C HAPT E R Local Emergency Appendix III  Documentation Forms before school Crisis occurs School Responders Relocate Students Local Emergency in-place 31-35 36-39 during school  27-30 Quick respond to crisis  Place Lockdown decisions to   CBRNE Shelter- Activation of Emergency School Tree 23-26 Areas School  Dismiss Early The Emergency First Responders at Our Directories Personnel Phone Cancel School C HAPT E R Phone 48 59-81 E M E R G E N C Y O P E RAT I O N S M A N U A L Chapter Introduction I N 1999, following the worst incident of school violence in the nation (Columbine High School), Governor Bob Taft, in conjunction with the 123 rd Ohio General Assembly, placed in legislation Senate Bill (ORC Section 3313.536) that required every school board in Ohio adopt a comprehensive school safety plan for each school building under its control Since that time, the need for crisis preparedness has intensified and broadened to terrorist acts There are many dedicated professionals in your community that can assist your district and local schools sites with school safety plans development including the county emergency management agency, area fire department, EMT’s and law enforcement, Red Cross, local health and mental health agencies/boards Levels of Threat Situational threat to the health and safety of our students and school staff can range from minor events such as a power outage to a full-blown life-and-death emergencies such as a real or reported bomb threat Although each level of threat demands some response, this Emergency Operations Manual focuses only on the “emergency” level response Watch Level I Monitoring a situation that is minor in nature, no danger exists but the potential is present Examples include a power outage and threatening weather Standby Level II Situation is one where a risk exists and can escalate to a potential emergency In these instances, the school-based Emergency Operations Team sets up the command post as well as the county Emergency Management Agency’s office opens Examples include major damage to the school building E M E R G E N C Y O P E RAT I O N S M A N U A L Emergency Level III Risk is present and requires an immediate response The School’s Operations Team C O M M O N E M E R G E N C I E S Bomb Threat (school or bus Fire Tornado, Flash Flooding and other Severe Weather Weapon(s) on Campus or in the School Building Stranger(s) on Campus or in the School Building Utilities Emergency Hostage Violent Student Behavior Shooting Abduction Vehicle Crash Terrorist Attack Nuclear Power Plant or other Chemical Spill activates the Emergency Plan This includes notifying community-based emergency responders as needed Examples include a tornado cited in the area or students trapped or injured Recovery Level IV Action needs to be taken to restore students/staff and environment to previous safety status Information on recovery or aftermath is not provided in this manual For more information on the recovery level, visit www.ebasedprevention.org All Hazards Approach The possibilities for crisis situations that fit into one of these levels of threat are endless because each emergency has unique features The unique aspects of any crisis often require a tailored response to remove the threat Additionally, the emergency may present as a threat—such as a bomb threat or a tornado watch— but then fizzle out Regardless, our emergency management process will always be to assume the threat is real until it can be eliminated E M E R G E N C Y O P E RAT I O N S M A N U A L To more effectively and efficiently respond to any of these crises, our school’s Emergency Management Team has met with local emergency responders and, based upon their recommendation, will use an “all hazards” approach as the framework for our emergency operations This Emergency Operations’ Manual is to be used as the defining document to assist the Operations team, however, the Ohio Resource Network for Safe and Drug Free Schools and Communities, at no cost, has made available a four page slide chart called the “School Crisis Management Guide: A Timely Response to School Emergencies” (below) for all school staff including, coaches, cafeteria workers and bus drivers To order, call 1-800-788-7254 (opt #2) According to local emergency responders, our job here at the school is to CONTAIN THE CRISIS during the first critical minutes until community emergency personnel arrive (See Command Boards for School Operations’ team at ebasedprevention.org or call 1-800-788-7254 (opt #2) for copies) Containment entails following the seven steps listed below with additional detail using an example in Figure #2-1 Seven key steps to containment:  Establish communication with school personnel and off-site emergency responders  Identify areas of danger E M E R G E N C Y O P E RAT I O N S M A N U A L  Set an inner perimeter  Set an outer perimeter  Open a command post  Activate additional staging areas, if needed; and  Identify and request resources School Arial View Front of High School Junior High School Junior High W Command Post M E N First Aid Admin Offices Emergency Vehicle Figure #2-1 Example of seven steps of crisis containment Staging area Vehicle Staging area Incident: gang fight in the first floor women’s restroom with additional information that a knife might be on one or #1: two involved Step Establish Communication: Call 911, Communicate by walkie/talkie to your safety team Ask security personnel to join up with you at the restroom area And the rest should meet in your office Step #2: Identify Area(s) of Danger: The concern was the women’s restroom on the first floor Step #3: Set Inner Perimeter: Ask the School Incident Commander (assistant principal) to meet with the safety team and set up a command post there; send 3-5 to the restroom area to block the stairwells and hallway to the restroom area You and the safety team should be the only personnel aloud inside the “ inner perimeter” Step #4: Set Outer Perimeter: The assistant principal should send 2-4 safety team personnel to the entrances to the school outside “perimeter” Their job would be to control students and to direct emergency units to a parking area and accompany first responders to the restroom area Step #5: Open a Command Post (staging area): Accomplished in step #3 Step #6: Activate Staging Area(s): The assistant principal (school incident commander) should communicate with safety officer/security at the area of danger to see if area(s) ofshould be activated If needed, set up in or near the administrative a First Aid=Staging Area office danger E M E R G E N C Y O P E RAT I O N S M A N U A L Local Emergency Responders 3/13/ OHIO SCHO OHIO 03 RESOURCE NETWORK FOR SAFE AND DRUG FREE OLS AND COMMUNITIES/ D E PA RT M E NT OF E D U CAT I O N Form # 13: Bomb Threat Report School District Date of Call / _/ _ Time of Call A.M P.M Exact words of caller: Questions to ask: 10 When is the bomb going to explode? Where is the bomb? What does it look like? _ What kind of bomb is it? What will cause it to explode? _ Did you place the bomb? Why are you doing this? Where are you calling from? _ What is your address? What is your name? Caller’s Voice: Gender: Male Age: Child (circle all that apply) Female Young Adult Older Adult Distinguishing Sound: calm disguised nasal angry stutter slow sincere giggling crying squeaky stressed accent loud broken lisp excited slurred rapid deep normal Is the voice familiar? If yes, whose? 82 3/13/ OHIO SCHO OHIO 03 RESOURCE NETWORK FOR SAFE AND DRUG FREE OLS AND COMMUNITIES/ D E PA RT M E NT OF E D U CAT I O N Were there any background noises? _ Person receiving the call _Position Telephone number where call was received: 83 3/13/03 OHIO RESOURCE NETWORK FOR SAFE AND DRUG FREE SCHOOLS AND COMMUNITIES/ O H I O D E PA RT M E NT OF E D U CAT I O N Form # 14: Incident Log School _ Date Start Time End Time Incident Event Initials 84 3/13/03 OHIO RESOURCE NETWORK FOR SAFE AND DRUG FREE SCHOOLS AND COMMUNITIES/ O H I O D E PA RT M E NT OF E D U CAT I O N Appendix IV: Utilities Shut Down Red text should be changed to reflect your particular procedures, tool placements and sites If a Power Outage occurs:  Continue to change classes  Teachers will release their class using their wristwatches  Teachers should open all blinds and open the classroom doors in order to better light the hallways  Use bullhorns to give teachers instructions Will be undertaken by the custodial staff name here or someone designated by the Operation Team Water Inside –near the north wall behind last boiler Wall will be marked indicating location Outside –near northwest corner of the property by the service drive by sidewalk off name of road Master Electrical Panel Inside –across form the principal’s office Pull two large arms down and shut off all breaker boxes Outside –transformers outside faculty room under sidewalk Football field –cut off located outside the fence behind the scoreboard Gas Shut-Off Valve Outside – in back of loading dock, down stairwell marked gas room Can be reached only by exiting to the outside of the building 85 3/13/03 OHIO RESOURCE NETWORK FOR SAFE AND DRUG FREE SCHOOLS AND COMMUNITIES/ O H I O D E PA RT M E NT OF E D U CAT I O N Appendix V: Emergency Procedure/Bomb Threat If a threat by telephone comes directly to a school Person receiving call should attempt to keep the caller on the telephone as long as possible and alert someone else by prearranged signal so they can get on an extension and notify telephone company to trace the call  Dial “911” –tell operator, “This is from _ We are receiving a bomb threat on another line The number of that line is Please trace the call.”  Give any additional information needed by the operator This must be done quickly (The call cannot be traced once the caller has up.) Try to determine if the caller is a student or an adult If a student, it may be easier to discover identity The principal shall determine whether to evacuate the building(s) threatened     Upon a decision to evacuate, if one specific building has been threatened, it should be evacuated along with adjoining buildings and a search should be instituted Avoid the use of the general alarm, if possible Use the intercom, personal notification by designated persons, or the PA system to evacuate the threatened rooms If it is necessary to evacuate the entire school, use the fire alarm The principal may also decide to call the fire department or police, if, in his/her opinion it is warranted Notify the superintendent’s office Resume school after the building(s) have been inspected and determined safe by proper authorities Do not publicize the threat any more than necessary If notified of call through police/sheriff department, follow items through above If a threat is received on district phones other than at a school, follow and 2, then notify school concerned School should then follow procedures through A written threat should be turned over to police and procedures through followed, if appropriate 86 3/13/03 OHIO RESOURCE NETWORK FOR SAFE AND DRUG FREE SCHOOLS AND COMMUNITIES/ O H I O D E PA RT M E NT OF E D U CAT I O N Individual receiving call should complete the Bomb Threat Report as soon as possible 87 3/13/03 OHIO RESOURCE NETWORK FOR SAFE AND DRUG FREE SCHOOLS AND COMMUNITIES/ O H I O D E PA RT M E NT OF E D U CAT I O N Appendix VI: Evacuation Routes and Hazard Checklist School Yes No Is any maintenance and/or repairs being done that places construction obstacles in normal evacuation routes? _ _ _ Do hallways and/or doors contain glass panels? _ _ _ _ _ Are these panels of safety (tempered) glass? Location _ Do lockers, bookshelves and other storage units line hallways? _ _ _ Is lighting dependent on electricity rather than sunlight? _ _ _ Do building exit routes pass through arcades? canopies or porch-like structures? _ _ _ Are clay or slate tiles on roofs of school buildings? _ _ _ Is building faced with parapets, balconies or cornices? _ _ _ Are gas, sewer and power lines near outdoor assembly areas? _ _ _ Note: (1) This form is to be completed each school year prior to return of teacher (2) Results from this assessment may:  result in memo to staff alerting them to temporary changes in normal evacuation routes  require the completion of a Hazardous Report Form included in the Injury and Illness Prevention Handbook Completed by: Date: 88 3/13/03 OHIO RESOURCE NETWORK FOR SAFE AND DRUG FREE SCHOOLS AND COMMUNITIES/ O H I O D E PA RT M E NT OF E D U CAT I O N Evacuation Routes Each school needs evacuation routes outlined on school plot plan(s) displayed at the main exit of each facility that houses students and/or staff These routes should be followed during each drill and/or emergency Each school should have a pre-designated location with an alternate location for all students/staff to assemble for roll call  Place copy of each of the evacuation routes behind this attachment 89 3/13/03 OHIO RESOURCE NETWORK FOR SAFE AND DRUG FREE SCHOOLS AND COMMUNITIES/ O H I O D E PA RT M E NT OF E D U CAT I O N Appendix VII: Supplies Checklists Supplies Checklist: Food, Water, and Supplies (School) Supplies: Suggested quantities are for 100 people for a period of 72 hours Item Quantity In Place Blankets Large battery operated radio with batteries Heavy duty flashlights with batteries and bulbs Whistles (for communicating with staff and students) Clipboards Ink pens 100 4 Large 3-ply garbage bags Medium garbage bags Plastic buckets – gallon Pads of paper Scotch Tape Bed sheet strips (to be used as optional bandages) Plastic cups, paper plates, and Plastic eating utensils FOOD: pkgs (40 count pkgs (20 count) 4 rolls pkgs (100 Count) for each item S U G G E S T E D Q UA N T I T I E S A R E F O R 0 P E O P L E F O R A PERIOD OF 72 HOURS Raisins – boxed and dated Large potatoes – canned and dated Large soups – dated Stewed tomatoes – dated Large canned beans – dated Large mixed fruit or fruit – dated Large peanut butter Crackers Canned fruit juice Sugar cubes Bottled Water 20 lbs 60 cans 60 cans 20 cans 20 cans 60 cans 20 tubs cases cases boxes 90 3/13/03 OHIO RESOURCE NETWORK FOR SAFE AND DRUG FREE SCHOOLS AND COMMUNITIES/ O H I O D E PA RT M E NT OF E D U CAT I O N Emergency Supplies: First Aid (School) Item First Aid Manual (Red Cross, up-to-date) Alcohol Alcohol prep Aluminum foil – 18 inches wide Antibiotic solution (betadine) Aromatic spirits of ammonia Band-aids – assorted sizes Bandage- Conforming ACE wrap, Kerlix, Kling (2, 3, 4, inch) Bandage scissors – blunt nose type Bandage, triangular – 36 x 40 x 55 inch Basin, emesis – disposable Blankets – space or disposable Blood pressure cuff with manometer Burn sheets – sterile, disposable Cervical collar – small, medium, and large Cotton balls – unsterile Disinfectant – hand washing Dressings – eye pad, oval sterile Dressings – vaseline gauze 3x36 inch sterile Ipecac Kleenex Marking pens – skin Needles – for removing splinters and glass Note pads Pack – cold Temp-Aid Paper cups Pack – hot Temp-Aid Paper bags Paper towels Pencils or ballpoint pens Petroleum jelly Pitcher or jar with cover – can be used as a measuring device Q-tip swabs Safety pins – assorted sizes Quantity In Place bottles boxes – 100 ct rolls bottles boxes- 10 count boxes boxes each pairs 30 10 150 packages each large packages gallons 15 boxes boxes bottles 10 boxes packages 20 case boxes case boxes cases packages large jars one quart size packages packages 91 3/13/03 OHIO RESOURCE NETWORK FOR SAFE AND DRUG FREE SCHOOLS AND COMMUNITIES/ O H I O D E PA RT M E NT OF E D U CAT I O N Location: By primary evacuati on doorwa y in each classroo m First Aid Supplies continued Item Quantity Saline – tsp Per quart sterile water = normal saline boxes Sanitary napkins – can be used for heavy bleeding wounds Spine board – long and short Splints – inflatable, boards, magazines or other Standard surgical gloves – medium and large Table Thermometer – oral – Tempa-dot, disposable Toilet tissue Tongue depressors Towelettes - moist Treatment log Triage tags (from Office of Emergency Services) Tweezers – large Tylenol (15 grains) Water purification tablets or Household bleach (6 drops in gallon of water) cases each Several sets boxes 4 boxes each cases packages 15 boxes 150 pairs bottles bottles gallons In Place Ideal First Aid and Other Supplies On Hand in Every Classroom Item 1 1 In Place backpack flashlight batteries pair of scissors first aid instruction summary sheet pad of paper (for name tags, etc.) 92 3/13/03 OHIO RESOURCE NETWORK FOR SAFE AND DRUG FREE SCHOOLS AND COMMUNITIES/ O H I O D E PA RT M E NT OF E D U CAT I O N 1 1 1 1 2 pen and pencil light stick whistle sewing kit package of safety pens solar blanket 10 package of gum 10 package of life savers packages of plastic trash bags packages of small paper bags packages of paper cups Classroom Supplies continued Item package of pre-moistened towelettes bottle of hydrogen peroxide packages of Tylenol package of Tums ammonia inhalants ziplock sandwich bags box of Telfa pads pair of tweezers box of band-aids cold packs 2” roller bandage 3” roller bandage roll of adhesive tape 10 pairs of disposable gloves container of waterproof matches Toilet tissue Sanitary napkins Triangular bandages Saline solution In Place Emergency Supplies: Automobile/Bus Item AM Portable Radio C B Radio In Place 93 3/13/03 OHIO RESOURCE NETWORK FOR SAFE AND DRUG FREE SCHOOLS AND COMMUNITIES/ O H I O D E PA RT M E NT OF E D U CAT I O N For Each Member of the Cellular Phone Search and Emergency Blanket Rescue Emergency DrinkingTeam Water Extra Batteries (flashlight/radio) First Aid Book First Aid Supplies Flashlight Food Bars Safety Light sticks Sanitation Supplies Emergency Supplies Checklist: Search and Rescue Supply Item Back Pack Gloves Helmet Orange Vest Goggles Boots Heavy Clothing Flashlight and extra batteries Personal First Aid Kit Water and Paper Cups Whistle Marker Pens Fire Extinguisher 3-A:40-B:C Pry Bars 36 and 66 inches long Axes Sledge Hammer 5-8 lb Pocket Knife Duct Tape Utility Shutoff Tools Note Pad and Pen Cyalume Sticks Walkie-Talkie In Place 94 3/13/03 OHIO RESOURCE NETWORK FOR SAFE AND DRUG FREE SCHOOLS AND COMMUNITIES/ O H I O D E PA RT M E NT OF E D U CAT I O N 95 3/13/ OHIO SCHO OHIO 03 RESOURCE NETWORK FOR SAFE AND DRUG FREE OLS AND COMMUNITIES/ D E PA RT M E NT OF E D U CAT I O N 96 .. .Emergency Operations Manual I N S E RT S C H O O L N A M E H E R E Emergency Operations Manual Adapted from a template provided by: Ohio Resource Network... bomb threat Although each level of threat demands some response, this Emergency Operations Manual focuses only on the ? ?emergency? ?? level response Watch Level I Monitoring a situation that is minor... Emergency Management Team has met with local emergency responders and, based upon their recommendation, will use an “all hazards” approach as the framework for our emergency operations This Emergency