Facilities Management Directives’ Index Updated April 2017 To access a directive: Press and hold the CTRL key Place your cursor over the directive number until you see the hand icon Note: If the directive number is not underlined, it cannot be accessed at this time Click the directive number Release the CTRL key A dialog box will appear warning you that “some files can contain viruses.” Ignore this warning You will be asked if you “would like to open this file.” Click OK DIRECTIVE NUMBER DATE 100-199 100-119 102G 107D 120-139 120F 121I (Cncld 02/10/2011) 122E 05/200 01/200 11/2005 131D 132C (Cncld 02/10/2011) 134B 10/200 11/2003 135C (Cancld 08/23/2017 06/200 125G 128D (Cncld 02/10/2011) 129E 140-159 140H (Cncld 02/10/2011) 141F 60-199 160E (Cncld 2/10/2011) RESPONSIBLE DIRECTOR Organization Facilities Management Employee Council 05/2013 Deputy Chief Facilities Officer Emergency Operations Plan 01/2008 Director, Operations & Maintenance 10/2010 Chief Facilities Officer 12/2010 Director, Operations & Maintenance 12/2002 Deputy Chief Facilities Officer Hours of Work Policy 12/2003 Deputy Chief Facilities Officer Administration of Work and Leave Time within Facilities Management Subsistence Payments 05/2006 Deputy Chief Facilities Officer 01/2011 Director, Operations & Maintenance Facilities Management Services Bulletins 12/2002 Deputy Chief Facilities Officer Facilities Management Policy for Granting Military Leave Facilities Management Performance Evaluation Survey Procedures Retirement/Resignation/Termination Procedures Facilities Management Employee Rewards and Recognition FM Nomination Form Extraordinary Contribution Form Financial Procedures Authorization of Charge Support Documents 11/2002 Director, Human Resources & Training Director, Operations & Maintenance and Associate Director, Work Management Director, Human Resources & Training Director, Human Resources & Training GENERAL ADMINISTRATION 12/200 12/200 12/200 05/200 01/200 12/200 11/2000 123E REVIE W DATE TITLE 09/200 01/201 11/200 Administrative Procedures Facilities Management Policies and Procedures Directives Inclement Weather/Emergencies Policy (See UVA Policy) Official Parking at 575 Alderman Road 10/2010 11/2005 06/2013 09/2006 Director, Operations & Maintenance Reporting Fraudulent Transactions 01/2012 Deputy Chief Facilities Officer Other Use of University Facilities, Equipment, and Materials 11/2005 Director, Operations & Maintenance 167D 11/2000 Space and Equipment Security 11/2002 DIRECTIVE NUMBER DATE TITLE REVIE W DATE 200-299 200-219 201E 203C (In Review) 204D 220-239 220D 11/2000 240-259 240C (Cancld 10/30/2017) 241F (In Review) (Cancld 08/23/2017) 260-279 260C (Cancld 10/30/2017) 262D (Cancld 10/30/2017) 263C (Cancld 10/30/2017) 264D 266C 267C 268A (Cncld 08/23/2012) 269B (Cancld 10/30/2017) 270A (Cancld 10/30/2017) 271A 272/903 RESPONSIBLE DIRECTOR HUMAN RESOURCES & TRAINING 12/200 01/200 11/2000 221B Director, Human Resources & Training HRT Administration Filling or Creating Positions 12/2002 Director, Human Resources & Training Director, Human Resources & Training Director, Human Resources & Training Selection Process for Primary Positions within Facilities Management Facilities Management Discrimination Policy and Procedure HRT Programs Educational Aid and Tuition Assistance 01/2003 Adult Education Leave Policy 12/2002 Training Program Employee Training and Development 11/2002 Human Resources & Training Manager Apprenticeship Program Standards 02/2012 Director, Human Resources & Training and Apprenticeship Program Manager Health and Safety Respirator Protection Program 11/2003 Safety Program Manager 06/200 Master Safety Rules 06/2011 Safety Program Manager 04/200 Safety and Health Program 04/2004 Safety Program Manager 08/200 02/1999 11/200 08/1992 Asbestos Safety Policy and Working Procedures 08/2006 Director, Operations & Maintenance Confined Space Entry (See UVA Policy) Facilities Management Policy on Drug and Alcohol Use (See UVA Policy) Workers' Compensation Light Duty Work Assignments Control of Hazardous Energy (Lockout/Tagout) 02/2001 11/2005 Safety Program Manager Director, Human Resources & Training 08/1994 Director, Human Resources & Training 09/2004 Safety & Health Program Manager 04/200 Hazard Communications Program 04/2005 Safety & Health Program Manager 11/2000 Prevention of Workplace Violence 11/2002 05/1996 Fire Safety 05/1999 Director, Human Resources & Training Director, Health Systems Physical Plant 12/200 11/2000 02/200 11/2001 09/200 11/2002 11/2002 Director, Human Resources & Training Director, Human Resources & Training 274 (Cncld 08/23/2012) 275 12/200 04/200 Workmen’s Compensation Policy Hazardous Materials Collection & Disposal 280-299 Other 300-399 PURCHASING 300-319 320-339 320F Materials and Supplies Procurement Non-Professional Services Procurement Contracting for Renovations, Major Repairs, and New Construction Professional Services Procurement Construction Contract Administration Construction Warranty Claims 07/200 04/2003 Director, Human Resources & Training Safety Program Manager 07/2006 Office of Contract Administration Facilities Planning & Construction 12/2013 Office of Contract Administration Facilities Planning and Construction Office of Contract Administration Facilities Planning and Construction Office of Contract Administration Facilities Planning and Construction 340-359 360-379 360F (Cncld 01/31/2011) 361B (Cncld 01/31/2011) 362C (Cncld 02/11/2010) 12/200 05/200 04/200 DIRECTIVE NUMBER DATE TITLE REVIE W DATE RESPONSIBLE DIRECTOR 363A (Cncld 02/11/2010) 364 (Cncld 02/11/2010) 04/200 07/200 Procedure for Resolution of Contractual Claims 05/2007 Contract Administration Manager Selection Plan for Design-Build, Construction Management, and Competitive Negotiation Procurements Other Conflicts of Interest (See UVA Policy) 07/2006 Construction Services Manager Facilities Planning & Construction 10/2010 Deputy Chief Facilities Officer Evaluation of Contractor Performance 05/2004 Office of Contract Administration Facilities Planning and Construction Director, Operations & Maintenance 05/2003 Real Estate & Space Management 01/2014 Director, Facilities Planning & Construction Director, Facilities Planning & Construction Director, Facilities Planning & Construction 380-399 382H 383E (Cncld 02/03/2010) 384F (Cncld 02/10/2011) 11/200 05/200 07/200 Competitive Sealed Bidding Process for Construction Projects Change Orders for Construction and Professional Services Contracts FACILITIES ADMINISTRATION 400-419 420-439 420 Space Administration Real Estate Demolition of Facilities 05/200 440-499 Other 500-599 FACILITIES PLANNING 500-519 520-539 520J & Handbook 521B (Not On Line) 522 (Cncld 02/11/2010) 523 (In Review 01/25/2011) 540-559 Facilities Master Planning Capital Projects Program A/E Approval Process and Capital Project Steering Committee Procedures Approval of Architects/ Engineers for Capital Outlay Projects Environmental Impact Report (EIR) 10/200 05/1993 08/200 06/200 04/2007 Facilities Management Procurement Offices 400-499 Demolition Permit 05/2004 Management of Storm Water Facilities Design 05/1996 08/2005 540C (Cncld 01/31/2011) 542C (Cncld 01/26/2011) 560-579 561A 11/200 09/2007 University of Virginia Facilities Guidelines, May 1998 Edition University of Virginia Facilities Division I Template 06/1991 562E (In Review 01/31/2011) 564 (In Review 01/31/2011) 580-599 581C DIRECTIVE NUMBER 05/2001 Office of the Senior Review Architect 09/2009 Office of the Construction Services Manager Project Management Renovation Project Cost Estimates 06/1993 04/200 Building Permits and Project Permits 04/2007 Director, Facilities Planning & Construction University Building Official 05/200 Certificates of Use and Occupancy (Medical Center) 05/2007 University Building Official 02/2003 Director, Energy & Utilities REVIE W DATE RESPONSIBLE DIRECTOR 02/200 DATE Other Utilities Infrastructure Development Strategy TITLE 600-699 WORK MANAGEMENT 600-619 600G (Cncld 02/10/2011) 07/200 Work Reception Service Call Policy and Procedures 601C 05/1998 620-639 640-659 640G (Cncld 02/10/2011) 660-679 660E 12/200 661A 680F 12/200 03/200 12/200 700-799 700-719 700D 701C 703C 706B 708B (Cncld 02/10/2011) 05/2000 Director, Operations & Maintenance and Director, Health System Physical Plant Director, Energy & Utilities 12/2010 Director, Operations & Maintenance 12/2005 Director, Operations & Maintenance Structural Inspections 03/2007 Director, Operations & Maintenance Insurance Claims Policy & Procedures for Loss or Damage to University Property; Insurance Claims Involving Loss to University Property 12/2010 Director, Operations & Maintenance Maintenance Paint Removal by Burning 01/2008 Director, Operations & Maintenance Out-of-Service Fume Hoods 02/1999 Director, Operations & Maintenance Entrapped Elevator or Wheelchair Lift Passengers 02/2003 Director, Energy & Utilities Fire Alarm Systems Preventive Maintenance 10/2000 06/2001 Director, Energy & Utilities Director, Operations & Maintenance Emergency and Routine Service During Other Than Normal Working Hours Work Control Planning & Estimating Facilities Management Pricing Policies and Procedures for Major Work Facilities Inspection Facilities Assessment Program 07/2007 PLANT OPERATING PROCEDURES 01/200 02/199 02/200 10/1998 06/1999 709C 710/906 (Cncld 02/07/2011) 711/913A 712A/914A 720-739 723A/902A 740-759 740E 741C 742D 746 760-769 770-779 780-789 780G (Cncld 03/21/2011) 790-999 790D 791C 792I DIRECTIVE NUMBER 793B 795B (Cncld 02/10/2011) 797C (Under review (01/25/2011) 797D 798A (PDF) 901A (Cncld 02/07/2011) 06/200 08/1996 Elevator Maintenance Program 01/1997 Code Compliance - Smoke/Fire Wall Penetrations 01/2000 06/1997 Elevator Failure/Passenger Evacuation 06/1999 Renovations Infection Control for Construction 09/1997 Director, Health Systems Physical Plant Energy & Utilities Excavation Permits 02/2001 Director, Energy & Utilities Use of Steam Tunnels 04/2000 Director, Energy & Utilities Utility or Building System Outage, Interruption, or Failure 02/2003 Easements for Utilities Building Services Landscape and Grounds Transportation Motor Vehicles Accident Reporting Procedure 11/1999 Director, Energy & Utilities Director, Health Systems Physical Plant Director, Energy & Utilities 09/199 02/199 04/199 02/200 11/1997 03/201 06/200 03/200 05/201 06/2006 Plant Operations and Maintenance Policy Other Spill Prevention Control and Countermeasure Plan Master Keys General Dress Guidelines and Issuing and Wearing of Approved Apparel Director, Operations & Maintenance Director, Health Systems Physical Plant Director, Health Systems Physical Plant Director, Health Systems Physical Plant Associate Director, Work Management 06/2004 Director, Operations & Maintenance 03/2003 Deputy Chief Facilities Officer 11/2017 Deputy Chief Facilities Officer REVIE W DATE RESPONSIBLE DIRECTOR Hazardous Material Collection and Disposal (See FM Directive 275) Yard Waste Composting Plan 04/2003 Safety Program Manager 03/2000 Director, Facilities Operations 06/200 Refrigerant Management 04/2011 Energy & Utilities/Environmental Engineer 03/2018 06/200 11/201 Refrigerant and Halon Management Facilities Management Electric Motor Replacement Policy University of Virginia Snow and Ice Control Plan 2013-2014 01/199 Snow & Ice Control Plan - HSC DATE TITLE 04/200 03/1998 04/2005 11/2013 Environmental Resources Energy Programs Manager Director, Health Systems Physical Plant Director, Operations & Maintenance Director, Health Systems Physical Plant ... 03/2000 Director, Facilities Operations 06/200 Refrigerant Management 04/2011 Energy & Utilities/Environmental Engineer 03/2018 06/200 11/201 Refrigerant and Halon Management Facilities Management Electric... Maintenance 05/2003 Real Estate & Space Management 01/2014 Director, Facilities Planning & Construction Director, Facilities Planning & Construction Director, Facilities Planning & Construction 380-399... Report (EIR) 10/200 05/1993 08/200 06/200 04/2007 Facilities Management Procurement Offices 400-499 Demolition Permit 05/2004 Management of Storm Water Facilities Design 05/1996 08/2005 540C (Cncld