At a Budget Work Session of the Sussex County Board of Supervisors Held in the General District Courtroom at the Sussex Judicial Center

At a Budget Work Session of the Sussex County Board of Supervisors Held in the General District Courtroom at the Sussex Judicial Center On Thursday, March 15, 2007 at 6:30 p.m BOARD MEMBERS PRESENT Charlie E Caple, Jr Wayne M Harrell Alice W Jones C Eric Fly BOARD MEMBERS ABSENT William J Collins, Jr Rufus E Tyler, Sr STAFF PRESENT Mary E Jones, County Administrator Henry A Thompson, Sr., County Attorney Jerry L Whitaker, Director of Finance CALL TO ORDER The March 15, 2007 budget work session of the Sussex County Board of Supervisors was called to order by Vice Chairman Caple APPROVAL OF REGULAR AGENDA ON MOTION OF SUPERVISOR HARRELL, seconded by SUPERVISOR JONES and carried: RESOLVED that the regular agenda of the March 15, 2007 budget work session of the Sussex County Board of Supervisors is hereby approved Voting aye: Supervisors Caple, Harrell, Jones Voting nay: none Absent: Supervisors Collins, Tyler FISCAL YEAR 2007-2008 BUDGET REQUESTS Commonwealth’s Attorney Mrs Lyndia Person- Ramsey, Sussex County Commonwealth’s Attorney addressed the Board and asked the Board to approve her request to convert the current part-time assistant commonwealth’s attorney position to full time Mrs Ramsey stated that the justification for the request is due to a significant increase in the caseload Sussex I Prison’s warden has requested that her office handle their cases Mrs Ramsey submitted supporting material which will be retained in the Board’s March 15, 2007 minutes file Page 2: Minutes of March 15, 2007, 6:30 p.m Sussex County Board of Supervisors Budget Work Session Crater Area Agency on Aging Mr David Sadowski, Executive Director and Mrs Ann Key, Site Coordinator for the Jarratt Senior Citizens’ Center were in attendance and addressed the Board Also in attendance were Mrs Albertine P Wyche, Sussex County’s representative to the CAAA Board of Directors, Mrs Marian Newsome, CAAA Site Coordinator, Mrs Gladys Mason, Director of Programs and Mr James Perry, member of the Advisory Board Mr Sadowski stated that the request for fiscal year 2008 is an increase over the past years A cash contribution of $11,648 and in-kind donation of the use of the Jarratt Senior Citizen’s Center would allow the participants from Sussex to meet three days per week rather than two days per week Director of Finance Report Mr Jerry L Whitaker, Director of Finance distributed revisions to, pages 4, 12, 23 of the proposed budget A copy of the draft advertisement for the public hearing was also presented Vice Chairman closed the budget workshop session At a Regular Meeting of the Sussex County Board of Supervisors Held in the General District Courtroom at the Sussex Judicial Center On Thursday, March 15, 2007 at 7:30 p.m BOARD MEMBERS PRESENT Charlie E Caple, Jr Wayne M Harrell C Eric Fly Alice W Jones BOARD MEMBERS ABSENT William J Collins, Jr Rufus E Tyler, Jr STAFF PRESENT Mary E Jones, County Administrator Henry A Thompson, Sr., County Attorney Jerry L Whitaker, Director of Finance Stanley I Skinner, Building Official Andre M Greene, Director of Planning CALL TO ORDER The March 15, 2007 meeting of the Sussex County Board of Supervisors was called to order by Vice Chairman Caple and led in prayer by Supervisor Harrell ON MOTION OF SUPERVISOR HARRELL, seconded by SUPERVISOR JONES and carried: RESOLVED that the 6:30 p.m., March 15, 2007 budget work session/meeting of the Sussex County Board of Supervisors is hereby adjourned Voting aye: Supervisors Caple, Fly, Harrell, Jones Voting nay: none Absent: Supervisors Collins, Tyler APPROVAL OF REGULAR AGENDA ON MOTION OF SUPERVISOR JONES, seconded by SUPERVISOR HARRELL and carried: RESOLVED that the regular agenda of the March 15, 2007 meeting of the Sussex County Board of Supervisors is hereby approved subject to the following changes: (1) Requirements of financial statements for rescue squad and fire departments as Item c under Unfinished Business; (2) Resolution for Charlie A Burrow as Item 4c6; (3) Delete Request for Appropriations of Invoice #0018950, Rancorn Wildman in the amount of $10,445.68 and include on regular agenda under County Administrator’s report Voting aye: Supervisors Caple, Fly, Harrell, Jones Voting nay: none Absent: Supervisors Collins, Tyler Page 2: Minutes of the March 15, 2007 regular meeting of the Sussex County Board of Supervisors APPROVAL OF CONSENT AGENDA ON MOTION OF SUPERVISOR HARRELL, seconded by SUPERVISOR JONES and carried: RESOLVED that the consent agenda of the March 15, 2007 meeting of the Sussex County Board of Supervisors is hereby approved inclusive of (a) Approval of minutes of 02/15, 02/22, 03/01, and 03/08 meetings; (b) Approval of Warrants and Vouchers in the amount of $340,177.29 and Payroll Deduction Checks in the amount of $128,268.92; (c) Resolutions: {1} 125th Anniversary of Virginia State University; {2} 100 Year Farm Ownership- Pegram Family and {3} Tax Refund - Waverly Particle Board Voting aye: Supervisors Caple, Fly, Harrell, Jones Voting nay: none Absent: Supervisors Collins, Tyler 125th Anniversary of Virginia State University ON MOTION OF SUPERVISOR HARRELL, seconded by SUPERVISOR JONES and carried: RESOLVED that Virginia State University will celebrate its 125 th Anniversary in 2007 Staff recommends adoption of the following resolution for presentation to the University WHEREAS, Virginia State University, located overlooking the Appomattox River in the Town of Ettrick in Chesterfield County, celebrates its 125th Anniversary in 2007; and WHEREAS, Virginia State University (VSU) was founded on March 6, 1882, as the Virginia Normal and Collegiate Institute, making it the first fully state-supported four year institution of higher learning for African Americans and one of Virginia’s two landgrant institutions; and WHEREAS, since its humble beginnings, Virginia State University has responded to the needs of Virginians as a dynamic institution offering an accessible, affordable and excellent education, and WHEREAS, with an enrollment of nearly 5,000, VSU students live and attend classes on a beautiful 236 acre main campus with more than 50 buildings, including 15 dormitories, 16 classroom buildings and a 416 acre agricultural research facility; and WHEREAS, the first president of Virginia State University was John Mercer Langston, who became the first African American elected to Congress from Virginia; and WHEREAS, Virginia State University has an exemplary staff of dedicated and outstanding professors, who are committed to offering their students the personal attention that they may not be extended at larger institutions; and Page 3: Minutes of the March 15, 2007 regular meeting of the Sussex County Board of Supervisors WHEREAS, Virginia State University’s academic program include the Bridges to Baccalaureate for students transferring from two year colleges who want to major in the sciences, the Ronald E McNair Scholars Program for students planning to pursue doctoral degrees in their chosen field of study and the Honda Campus All Star Challenge; and WHEREAS Virginia State University offers 47 baccalaureate and master’s degree programs within its five schools – the School of Agriculture, School of Business, School of Engineering, Science and Technology, School of Liberal Arts and Education and the School of Graduate Studies, Research and Outreach – a Certificate of Advance Study may also be earned from each school; and WHEREAS, honors scholarships are available to entering VSU freshmen, including the Presidential and Provost Scholarships; and WHEREAS in 2003, Virginia State University introduced its first doctoral program and 12 enthusiastic students enrolled in the Doctor of Educational Administration and Supervisor Program; and WHEREAS, in 2005, Virginia State University began a vital nursing degree program, an important initiative that will train nurses to meet the urgent demand for qualified medical professionals in the hospitals and clinics of the Southside region of Virginia; and WHEREAS, the School of Graduate Studies, Research and Outreach allows students, often working adults, with diverse professional and education backgrounds to more conveniently continue their education on a full time or part time basis; the school also provides workshops, seminars, as well as credit courses on campus and at sites in Richmond, Emporia, Petersburg, Chesterfield, Dinwiddie, Henrico and other Southside Virginia locations; and WHEREAS, Virginia State University has a long and rich history and has grown and changed considerably since 1882 and it continues that growth today, enriching individual lives, the surrounding community and the commonwealth through excellent teaching and innovative and engaging programs of study NOW THEREFORE BE IT RESOLVED that the Sussex County Board of Supervisors hereby commends and congratulates Virginia State University on the occasion of its 125 th anniversary and; BE IT FURTHER RESOLVED that the Clerk of the Board of Supervisors prepare a copy of this resolution for presentation to Mr Eddie N Moore, President of Virginia State University as an expression of the County of Sussex’s gratitude for the University’s commitment to higher education and long time service to the citizens of the Commonwealth Page 4: Minutes of the March 15, 2007 regular meeting of the Sussex County Board of Supervisors Voting aye: Supervisors Caple, Fly, Harrell, Jones Voting nay: none Absent: Supervisors Collins, Tyler 100 Year Farm Ownership- Pegram Family ON MOTION OF SUPERVISOR HARRELL, seconded by SUPERVISOR JONES and carried: RESOLVED that Mr Alex Harp was the great grandfather of Mr Glover W Pegram, son of Mr Peter Pegram who was one of the sons of Mr and Mrs Junius and Sarah Pegram; and WHEREAS, that Mr Alex Harp, father of Mrs Sarah Harp Pegram, in 1907 purchased 85 acres of farm land on Halifax Road, Stony Creek, Virginia for $300 cash in hand; and, WHEREAS, after the death of Mr Alex Harp in 1909, the land was delivered to Mr Junius Pegram; and WHEREAS, Mr Glover W Pegram remembered the words of his grandfather to “keep the land in the family” and in 1990, Mr Glover W Pegram was able to purchase that farm and in the year of 2007, the property has now been in the Pegram family for 100 years NOW, THEREFORE, BE IT RESOLVED that the Sussex County Board of Supervisors recognizes and commends The Pegram Family in its 100 Year Celebration of Farm Ownership; and FURTHER RESOLVED that a copy of this resolution be presented to Mr Glover W Pegram and the Pegram Family Voting aye: Supervisors Caple, Fly, Harrell, Jones Voting nay: none Absent: Supervisors Collins, Tyler Approval of Appropriations Supervisor Fly had questions regarding Soil Studies by GET Solutions Supervisor Fly requested if the County or School Board had a copy of the report and he would like to know why money was spent considering the motion that was adopted by the Board ON MOTION OF SUPERVISOR FLY, seconded by Supervisor JONES and carried: RESOLVED that the Sussex County Board of Supervisors hereby approves of Invoice #0018950 from Rancorn Wildman Architects for Sussex Elementary School Project in the amount of for $10,445.68 Voting aye: Supervisors Caple, Fly, Harrell, Jones Voting nay: none Page 5: Minutes of the March 15, 2007 regular meeting of the Sussex County Board of Supervisors Absent: Supervisors Collins, Tyler Superintendent of Schools, Dr Charles H Harris, III, stated that the report was available County Administrator Jones reported that the contract was between the School Board and the architect There was a notification period included in the contract; and the work was completed prior to the motion STANDING REPORTS Health Department - absent Highways, Streets & Roads Mr MacFarland Neblett, Resident Administrator, Waverly Residency of the Virginia Department of Transportation reported that the intersection of Routes 301 and 631 (Henry Road) does in fact qualify for a traffic light due to the significant risk of vehicular accidents However, due to lack of state funding; he could not say when it would be installed However, the County of Sussex can pay for or share the cost of the installation Mr Neblett also reported that the preliminary design work for Three Bridges Road is complete and the pot holes in the Town of Waverly as requested by Supervisor Jones have been repaired County Administrator’s Report Atlantic Waste Disposal Annual Report Mr Michael Kearns, District Manager, Atlantic Waste Disposal presented his annual report He also thanked the Board for opposing the bill to levy on trash by tons, which was defeated in the recent General Assembly Session Atlantic Waste Disposal, Inc will continue to perform pickups along Routes 602 and 460 (Copies of the report will be retained in the Board of Supervisors minutes March 15, 2007 file) Davenport & Co., Financial Advisor’s Report County Administrator Jones advised the Board that Mr Roland Kooch from Davenport & Company, LLC, was in attendance to discuss the financial report which include options for financing a school project and other capital needs of the County Mr Roland Kooch reported to the Board that he had been working with staff to identify a potential revenue debt service to begin using during the 2009 fiscal year Mr Kooch also reported to the Board several recommendations to maximize the potential funding for potential projects, such as an Administration office, Public Safety building and others Page 6: Minutes of the March 15, 2007 regular meeting of the Sussex County Board of Supervisors Mr Kooch advised that he will be available to return and answer questions (Copies of the recommendations were distributed to the Board members) VFIS Insurance, Fire & Rescue County Administrator Jones advised the Board that Mr Bob Jones, VFIS Insurance is in attendance to discuss recommendations of his company after an insurance survey of the County of Sussex Representatives from the company visited the County on November 29, 2006 The purpose of the visit was to obtain additional information regarding the operation of the county’s emergency services The representative met with Mr Eddie T Vick, Public Safety Coordinator They discussed the operation of the County’s emergency services as it related to vehicle and professional health care insurance coverage Mr Bob Jones addressed the Board and advised that he has conducted a risk control survey as a means to prevent or mitigate risks and the report contained recommendations that the County may wish to consider for adoption Grant Request- VA Commission For the Arts ON MOTION OF SUPERVISOR HARRELL, seconded by SUPERVISOR JONES and carried: RESOLVED that the Sussex County Board of Supervisors hereby authorizes staff to proceed with the 2008 Commission for the Arts Challenge Grant Application process to include the Miles B Carpenter Museum and the Wakefield Foundation Voting aye: Supervisors Caple, Fly, Harrell, Jones Voting nay: none Absent: Supervisors Collins, Tyler Proposed Marker Placement @ Outdoor Fitness Site Mr Poarch represented the Alumni for Stony Creek High School would like to place a permanent marker on the Stony Creek Property denoting the site of the Stony Creek High School ON MOTION OF SUPERVISOR HARRELL, seconded by SUPERVISOR FLY and carried: that a permanent marker denoting the site of the Stony Creek School be placed on the Stony Creek Property and coordinated with staff Voting aye: Supervisors Caple, Fly, Harrell, Jones Voting nay: none Absent: Supervisors Collins, Tyler Resolution Honoring The Late Charlie Burrow ON MOTION OF SUPERVISOR FLY, seconded by SUPERVISOR HARRELL and Page 7: Minutes of the March 15, 2007 regular meeting of the Sussex County Board of Supervisors carried: RESOLVED that Mr Charlie A Burrow, Jr was a product and resident of Sussex County, born to Mr and Mrs Charlie and Mary Burrow on June 16, 1926 married, Evelyn Jackson in 1950 and raised four daughters, Gloria Burrow Sutton, Phyllis Burrow Parham, Linda Burrow Goode and Evelyn Burrow-Cofer; and WHEREAS, Mr Charlie A Burrow, Jr., was employed by the Sussex County Public System School Bus Transportation Department beginning in 1961 and he was employed for thirty years until his death on March 2, 1991; and WHEREAS, Mr Charlie A Burrow, Jr held a number of positions with the School Bus Transportation Department including his appointment in 1984 as Head Mechanic and Manager of the Sussex County Bus Garage; Mr Burrow, also was a substitute bus driver and lectured students at Central High School on the “Skill of Auto Mechanics”; and WHEREAS, Mr Charlie A Burrow, Jr was well known and respected throughout the Sussex County School System and communities for his mechanical expertise; and WHEREAS, Mr Charlie A Burrow, Jr went to the rescue in all types of weather, rain, snow or sunshine, of many stalled and stranded bus drivers whenever their buses would not start; and WHEREAS, Mr Charlie A Burrow, Jr made certain that each morning before leaving home for work that his important bus driver, Mrs Evelyn Jackson Burrow’s bus was always operating properly; and WHEREAS, Mr Charlie A Burrow, Jr demonstrated a strong work ethic shown by a virtually perfect attendance record in his thirty years of service and his willingness to return to work from his one week per year vacation if required; and WHEREAS, Mr Charlie A Burrow, Jr possessed and showed a genuine love and compassion for his work and his Bus Garage Staff and Bus Operators under what can be described as “less than favorable conditions”; and WHEREAS, Mr Charlie A Burrow, Jr worked without complaint in spite of illness; always responding when needed and leading the way by not asking others to anything that he would not do; and without question served so that the children of Sussex County would be safe while riding the school buses under his charge THEREFORE, BE IT RESOLVED THAT THE SUSSEX COUNTY BOARD OF SUPERVISORS HEREBY adopts this resolution in recognition of the service and significant contributions to the Sussex County Public Schools; and FURTHER RESOLVED THAT this resolution be read aloud and spread upon the March 15, 2007 minutes of the Board of Supervisors as part of the permanent record and Page 8: Minutes of the March 15, 2007 regular meeting of the Sussex County Board of Supervisors that a copy of this resolution be presented to the Family of Mr Charlie A Burrow, Jr.; and, FURTHER RESOLVED THAT the Clerk of the Board of Supervisors shall submit this resolution to the Sussex County School Board for any additional honors or recognition Voting aye: Supervisors Caple, Fly, Harrell, Jones Voting nay: none Absent: Supervisor Collins, Tyler Treasurer’s Report Mr Onnie L Woodruff, Sussex County Treasurer addressed the Board and advised that the statement of money in the banks to the credit of Sussex County at the close of business February 28, 2007 was $14,994,850.98 (A copy of the Treasurer’s Report is retained in the March 15, 2007 Board packet) Commissioner of the Revenue - no report Sheriff’s Department Courthouse Security Budget Increase Sheriff Kitchen advised the Board that because of the passage of Senate Bill 1082 which increases the courthouse security fee for anyone convicted of any traffic or criminal offense from $5.00 to $10.00 He requested that an additional deputy sheriff be added to the courthouse security section of the Sheriff’s Departmental budget (line item1111-510) There is currently one full time deputy funded by this budget as well as off duty deputies who work the lobby If the Board of Supervisors adopts a resolution increasing the fee to $10.00, the clerks can begin collecting this fee effective July 1, 2007 County Attorney Thompson advised that a public hearing will be necessary The public hearing will be scheduled for Thursday, April 19, 2007 Sussex County Jail Sheriff Kitchen advised the Board that there is no air conditioning in the kitchen or that part of the building Staff recently had to rush employees to the hospital because of heat exhaustion Based on the size of the building and work needed to be done estimated cost is between $75,000 and $125,000 for the additional air conditioning Sheriff Kitchen asked that the request be considered at the April 19, 2007 meeting This request was tabled until the April 19, 2007 meeting Page 9: Minutes of the March 15, 2007 regular meeting of the Sussex County Board of Supervisors Superintendent of Schools Dr Charles H Harris, III, Division Superintendent addressed the Board regarding a grant from the Cameron Foundation He advised that Sussex County requested and was awarded a significant grant of $221,000 from the Cameron Foundation They have received the first installment in the amount of $110,500.00 to be applied towards the “I CAN Learn” computer classrooms The School Board is seeking appropriation of these funds from the Sussex County Board of Supervisors The intent is to use these funds toward the lab debt ON MOTION OF SUPERVISOR HARRELL, seconded by SUPERVISOR FLY and carried: RESOLVED that the Sussex County Board of Supervisors hereby appropriates the amount of $221,000.00 from the Cameron Foundation to be applied towards the payment of the “I CAN Learn” lab at Sussex Central Middle School Voting aye: Supervisors Caple, Fly, Harrell, Jones Voting nay: none Absent: Supervisors Collins, Tyler School Board’s Fiscal Year 2007/2008 Budget Dr Harris presented the School System’s Fiscal Year’s 2008 Budget The total budget is $21,348,194 of which $8,544,170 is local There is no increase over last year The state amount is $10,431,179 Director of Social Services - absent Mr Jerry L Whitaker advised that Sussex Department of Social Services has not received its budget from the state; however, for budgeting purposes, projections have been made County Attorney - no report ON MOTION OF SUPERVISOR HARRELL, seconded by SUPERVISOR JONES and carried: RESOLVED that the Sussex County Board of Supervisor shall enter public hearing to consider Conditional Rezoning Application #2007-01, Martin F Harrell Sr and Stuart A Harrell, applicants Voting aye: Supervisors Caple, Fly, Harrell, Jones Voting nay: none Absent: Supervisors Collins, Tyler PUBLIC HEARING Staff report for Conditional Rezoning Application #2007-01, Martin F Harrell Sr and Stuart A Harrell, applicants was presented by Mrs Carolyn Stith-Myler, Planning Assistant Page 10: Minutes of the March 15, 2007 regular meeting of the Sussex County Board of Supervisors STATEMENT The applicants, Martin F Harrell, Sr., and Stuart A Harrell seek to rezone several parcels of land totaling 1.66+ acres (identified as tax parcel numbers 147A-A-3 & 147-(A)-24) from A-1 General Agricultural District to B-1, General Business District to allow the construction of a hotel LOCATION The site in question is located at the intersection of Route 301 North (Blue Star Highway) and Route 631 (Henry Road), approximately 300 feet west of the Jarratt interchange (Exit 20) off Interstate 95 in the Henry Election District (a map is included with the Staff Report) FINDINGS The subject property is currently zoned A-1, General Agricultural and consists of two (2) parcels of land and some slithers of land (owned by VDOT) totaling 1.66+ acres The site contains approximately 322 feet of road frontage along the Route 301 (plat included with Staff Report) Zoning in the vicinity of the 166+ acre site, is General Agricultural and B-1 General Business Surrounding land uses consist of single family residential development (the majority of which are rental units), an Exxon Gasoline Station/Convenience Store (containing Blimpies and Pizza Hut Franchises), a Slip-In Gasoline Station/Convenience Store, Owen Ford Vehicle Dealership and woodlands Presently, public water and sewer utilities are not available at the site in question, but both water and sewer services can be easily extended to the site at a reasonable cost (A letter from the Greensville County Water and Sewer Authority is attached to the Staff Report) The costs to extend public utilities to the subject property would be the responsibility of the developer and not the County REQUEST The applicants are requesting that the 1.66+ acres of land in question be rezoned from A1, General Agricultural to B-1, General Business in order to permit the construction of a hotel The B-1 District allows for the location of hotels FUTURE LAND USE The subject property is located in the Jarratt/I95/US Route 301 Planning Area and is projected for future commercial development in the Sussex County 2004-2005 Comprehensive Plan Update Page 11: Minutes of the March 15, 2007 regular meeting of the Sussex County Board of Supervisors CONCERNS BLANKET REZONING/TRAFFIC/NOISE A residential community known as Sussex Gardens, which contains approximately nine (9) renter-occupied dwelling and two (2) owner occupied dwellings adjoin the subject property Therefore, a blanket rezoning from A-1 has caused staff to be concerned that a commercial operation more intense than a hotel/motel could potentially locate on the subject property The B-1 zoning district has a list of commercial uses other than hotel/motels that could be allowed on the affected site if rezoned outright from A-1 to B-1 without any conditions/restrictions Some of these commercial uses could have a negative impact on adjoining properties in terms of noise, increase traffic and aesthetics (visually) An adjoining property owner (Ms Doris Graves) who resides in the Sussex Gardens community has expressed concerns relative to traffic flow and noise VOLUNTARY PROFFERS In order to negate the issues of concerns raised by staff, the applicants have submitted several proffers for the Board’s consideration The first proffer restricts the applicants to uses of the 1.66+ site to only a hotel; the second requires the applicant to construct a structural barrier along the southern edge of the site bordering residential properties in Sussex Gardens and the third guarantees that access to the affected property will be off U S Route 301 and not thru Mangum and Moore’s Lanes which are located in the Sussex Gardens Community RECOMMENDATION The Planning Commission at its February 5, 2007 meeting voted unanimously (8-0) to approve Conditional Rezoning Application #2007-01 subject to the following conditions: 1) The use of the 1.66+ acre site shall be restricted to only a hotel However, if any commercial uses other than a hotel are proposed for the site, the applicants must seek an amendment to Rezoning Application #2007-01 and receive the approval of the Sussex County Board of Supervisors following a review by the Planning Commission 2) A structural barrier, other than a fence of sufficient height and design (to minimize noise associated with the operation of a hotel business) will be constructed along the southern edge of the property bordering the residential properties located in the Sussex Gardens Community 3) Ingress and egress to the site shall be off U.S Route 301 (Blue Star Highway) Page 12: Minutes of the March 15, 2007 regular meeting of the Sussex County Board of Supervisors The Planning Commission forwards the rezoning request to the Board of Supervisors for approval for the following reasons: 1) The applicants’ voluntary proffers serve to negate concerns of staff and citizens 2) The future land use for the Jarratt/I-95/U S Route 301 area calls for commercial development at the proposed site Therefore, a rezoning from A1 to B-1 would be consistent and in conformance with the County’s adopted Comprehensive Plan 3) The proposed rezoning would be compatible with adjoining land uses 4) To date, staff has received no public opposition to the requested rezoning 5) The Virginia Department of Transportation does not have any major concerns relative to the requested zoning change (a letter is included with Staff Report) Chairman Tyler called for citizens comments  Blackwater District - none  Courthouse District - none  Henry District – comments were heard from Mrs Doris Graves Mrs Graves thanked the Board for consideration of her request for a sound barrier  Stony Creek District - none  Wakefield District - none  Waverly District - none ON MOTION OF SUPERVISOR HARRELL, seconded by SUPERVISOR FLY and carried: RESOLVED that the Board shall return to regular session Voting aye: Supervisors Caple, Fly, Harrell, Jones Voting nay: none Absent: Supervisors Collins, Tyler ON MOTION OF SUPERVISOR HARRELL, seconded by SUPERVISOR JONES and carried: RESOLVED that the Sussex County Board of Supervisors hereby approves Conditional Rezoning Application #2007-01, Martin F Harrell Sr and Stuart A Harrell, applicants, subject to the following conditions: 1) The use of the 1.66+ acre site shall be restricted to only a hotel However, if any commercial uses other than a hotel are proposed for the site, the applicants must seek an amendment to Rezoning Application #2007-01 and receive the approval of the Sussex County Board of Supervisors following a review by the Planning Commission 2) A structural barrier, other than a fence of sufficient height and design (to minimize noise associated with the operation of a hotel business) will be Page 13: Minutes of the March 15, 2007 regular meeting of the Sussex County Board of Supervisors constructed along the southern edge of the property bordering the residential properties located in the Sussex Gardens Community 3) Ingress and egress to the site shall be off U S Route 301 (Blue Star Highway) Voting aye: Supervisors Caple, Fly, Harrell, Jones Voting nay: none Absent: Supervisors Collins, Tyler CITIZENS’ COMMENTS Chairman Tyler called for Citizens’ Comments  Blackwater District – no comments  Courthouse District – no comments  Henry District - Mr Orville Boston shared his concerns about the financial aspects of building more than one elementary school and costs associated with merit pay for employees  Stony Creek District – no comments  Wakefield District - Mr James Long shared his concerns about decals and the Board requesting financial statements and audits from volunteer fire departments and rescue squads  Waverly District – no comments UNFINISHED BUSINESS Blackwater Regional Library/ Towns County Administrator Jones reported that Supervisor Jones and she had met with the mayor for the Town of Waverly The mayor presented information to the Town Council Supervisor Harrell stated that no action was taken, but there were some questions County Administrator Jones reported that Supervisor Collins met with the Town Council for Wakefield Representatives from the Library will be invited to their next meeting Nominations for appointment to Board of Zoning Appeals County Administrator Jones advised that Mr Raymond L Warren’s name has been submitted as a nominee to replace Mr Horace R Higgins, Jr of Waverly, VA Mr Warren’s name will be forwarded to the Chief Judge of the circuit Court for consideration Vice Chairman Caple reported that Supervisor Tyler has a recommendation for a nominee to fill the vacancy left by Mr William Massenburg Page 14: Minutes of the March 15, 2007 regular meeting of the Sussex County Board of Supervisors NEW BUSINESS ON MOTION OF SUPERVISOR FLY, seconded by SUPERVISOR HARRELL and carried: RESOLVED that the Sussex County Board of Supervisors hereby approves of exempting volunteer fire departments and volunteer rescue squads from having to submit financial reports and audits to the Board of Supervisors Voting aye: Supervisors Caple, Fly, Harrell, Jones Voting nay: none Absent: Supervisors Collins, Tyler ADJOURMENT ON MOTION OF SUPERVISOR HARRELL, seconded by SUPERVISOR JONES and carried: RESOLVED that the March 15, 2007 meeting of the Sussex County Board of Supervisors is hereby recessed until March 22nd at 6:30 p.m Voting aye: Supervisors Caple, Fly, Harrell, Jones Voting nay: none Absent: Supervisors Collins, Tyler ... Coordinator for the Jarratt Senior Citizens’ Center were in attendance and addressed the Board Also in attendance were Mrs Albertine P Wyche, Sussex County? ??s representative to the CAAA Board of. .. that Mr Alex Harp was the great grandfather of Mr Glover W Pegram, son of Mr Peter Pegram who was one of the sons of Mr and Mrs Junius and Sarah Pegram; and WHEREAS, that Mr Alex Harp, father of. .. for the public hearing was also presented Vice Chairman closed the budget workshop session At a Regular Meeting of the Sussex County Board of Supervisors Held in the General District Courtroom at