CONTRA COSTA COUNTY LIBRARY Collection Development Policy for Federal Government Publications

CONTRA COSTA COUNTY LIBRARY Collection Development Policy for Federal Government Publications Mission The Contra Costa County Library has been designated as the Federal Depository Library for the Tenth Congressional District since 1964 As a designated selective federal depository, the Library's mission is to make government publications freely available for the use of the general public, and to meet the government information needs of the people who live and work in greater Contra Costa County The Documents Unit fulfills this mission by supporting the general Library collection activities as well as the countywide reference activities of the Central Library Contra Costa County: Community Analysis Contra Costa County, located in the San Francisco Bay Area, is home to more than 980,000 people and thousands of businesses Strategically located near Oakland, San Francisco and Silicon Valley, it is California’s ninth most populous county and one of the State's fastest growing regions Cities and communities include Alamo, Antioch, Bay Point, Bethel Island, Brentwood, Byron, Canyon, Clayton, Clyde, Concord, Crockett, Danville, Diablo, Discovery Bay, El Cerrito, El Sobrante, Hercules, Kensington, Knightsen, Lafayette, Martinez (the County seat), Moraga, Oakley, Orinda, Pinole, Pittsburg, Pleasant Hill, Rodeo, San Pablo, San Ramon, and Walnut Creek Geography Contra Costa County’s land area is 734 square miles The San Francisco Bay borders Contra Costa on the west, the Carquinez Strait borders it on the north, the flatlands of the San Joaquin Delta lie on the east, and the San Ramon Valley lies in the south The County is divided by two scenic ranges of hills and low mountains Mount Diablo is the highest point in the Bay Area Highways and 24 connect the County’s interior communities with Oakland and San Francisco The Bay Area Rapid Transit cuts diagonally through Contra Costa, connecting East County commuters with San Francisco’s Civic Center and Financial District Interstate 680 connects the County with Sacramento via Interstate 80 on the north, and with the Tri-Valley and Silicon Valley communities on the south The transportation infrastructure and the relative availability of land to develop has encouraged the influx of new residents, businesses and technology, turning Contra Costa from a suburban community to a major center of commerce and finance Population As of January 1, 2002, the population of Contra Costa County was estimated at 981,600 In 2000, the County population was 948,816, a significant 18.5% increase from the 1990 Census, indicating 145,084 new County residents From 1940 to 2000 the population of the County increased nine-fold By 2020, the County population is expected to reach 1.1 million persons Age As of Census 2000, 19.9% of the County population was enrolled in grade school (5.2% in kindergarten, 44.1% in elementary school, and 20.7% in middle and high school.) 62.1% of the County population was of working age (ages 18-64): ages 1824, 7.7%; ages 25-44; 30.5%; ages 45-64, 23.9% 11.3% of the population was over 65, and 1.4% was over 85 years of age The median age was 36.4 years Ethnicity, Nativity and Language In 2000, the population of Contra Costa County was 65.5% white, 11.0% Asian, 9.4% African American, 0.6 American Indian and Alaskan Native, 0.4% Native Hawaiian and Other Pacific Islander, and 8.1% Some Other Race The Hispanic/Latino population of the county was 17.7% 19.0% of the population is foreign born Of the foreign born 41.1% came from Asia, 40.8% came from Latin America, and 12.1 came from Europe Over 26% of County residents speak a language other than English at home, and of these, 50% are Spanish speaking 11.5% of the population speak English less than “very well,” 88.5% speak English “very well.” Education Educational attainment in Contra Costa County is generally high 86.9% have achieved a high school diploma or higher, 35.0% have achieved a bachelor's degree or higher, and 12.2% have graduate or professional degrees 23% received a high school diploma, 24.4% completed some college classes, 7.7% achieved an associate degree, and 35.0% obtained a bachelor’s degree Contra Costa County is home to three community colleges, Diablo Valley College and its satellite, the San Ramon Valley Center, Los Medanos College and its satellite, the Brentwood Center, and Contra Costa College The County also has two private universities: Saint Mary’s College of Moraga and John F Kennedy University, as well as a satellite campus of the California State University, Hayward Income/Employment/Occupation Contra Costa County ranks as the third wealthiest county in the Bay Area In 2000, the median family income in the County was $73,039, and the median household income was $63,675 Per capita income was $30,615 Income varies from city to city, with a low of $36,900 in San Pablo and a high of $165,100 in Alamo The County has recorded a job growth rate of 2.7% since 1997 The unemployment rate is generally lower than the state average, and lower than that of neighboring counties 41% of the population are in managerial and professional occupations, 28% are in technical/ sales/ administrative support, 11.8% are in service occupations, 8.9% are in construction, extraction and maintenance occupations, and 8.5% are in production, transportation and material moving occupations Commerce/Industry Service industries currently make up the County’s largest industry segment (33% of employment), followed by retail (18%) and government (14%) In the near future, business services and health care are expected to predominate Historically the western and northern parts of the County have been highly industrialized Petroleum and chemical engineering, and the manufacturing of steel and paper products, currently make up 11% of Contra Costa’s economy Government Contra Costa County has a general law form of government The five-member Board of Supervisors serves as the County’s governing body At state and federal levels, the County is represented by the 11 th, 14th and 15th State Assembly Districts, the 7th and 9th State Senatorial Districts, and the 7th, 10th and 11th Congressional Districts Contra Costa County Library The County Library was established by the Education Code of the State of California The Library consists of one central library, 19 branches, and three outlets It expects to add additional branches within the next decade The County Librarian is a Department Head within County government, accountable to the Board of Supervisors The Library has 1.2 million volumes in its collection and serves over million people annually The physical depository collection is located at the Central Library in the City of Pleasant Hill The Central Library is located next door to the County Office of Education, the Pleasant Hill Middle School, and the Pleasant Hill Adult Education Center Government Publications Collection Profile The Documents Unit receives select publications from federal, state, county, and local agencies Depository holdings number 83,466+ items in all formats (FY 2001/2002) Federal documents comprise 65% of the collection The depository selects 25-30% of the active items offered by the Government Printing Office The federal depository collection is currently organized by Superintendent of Documents (SuDoc) classification number Government publications in high demand are cataloged, representing 10% of the collection Eventually the depository collection will be integrated into the regular collection, which is organized by the Dewey Decimal Classification (See also “Access to Federal Government Publications.”) Selection Responsibility While legal responsibility for material selection rests with the County Librarian, the actual responsibility for selection of government documents and supporting materials is delegated to the Documents Specialist • The Documents Specialist is a Library Specialist (Librarian II), and supports all County libraries under the direction of the Central Library Manager • The Documents Specialist is a de facto member of the Collection Development Committee • The Documents Specialist works with the Collection Planners, the Electronic Resources Committee, the Central Library reference staff and the Documents staff in actively recommending and evaluating commercial print and electronic • resources for purchase to support the government publications collection The Specialist does this by participating in round table meetings or communicating effectively by e-mail The Documents Specialist works with the Central Library Manager, the Deputy County Librarian for Public Services and the Deputy County Librarian for Support Services, in helping to identify priorities and resources that support the work of the depository Criteria for selection The content and size of the depository collection has been largely guided by the "Suggested Core Collection" (Federal Depository Library Manual, Appendix A), and the Item Selection Rate Averages by Size and Type of Library (current is January 2002-Revised.) However the Library is also guided by the Collection Development Plan [draft], the Electronic Resources Collection Development Policy, and the branch collection profiles of the County Library Item selections should reflect the general collection emphases of the Library, and fill the current, real or potential information needs of the local communities in formats that can be supported by the Library Collection Level The Library’s existing and desired collection level can be described as basic, informational, and reference The Library collects materials for a general, nonprofessional audience, and for all age levels The Library places an emphasis on current reference, statistical, and popular materials over instructional or research materials Because of the proximity of large research depositories, the Library does not seek to collect retrospectively Formats The Library selects all formats distributed by the Government Printing Office: print, microforms, CD-ROM/DVD, online electronic resources, maps, posters, Braille, etc The Library has traditionally emphasized print over other formats, for ease of staff and patron accessibility, and for permanence The Library currently emphasizes the online electronic format to maximize both accessibility to government publications by County libraries and cost effectiveness in Library collection development This follows the U.S Government Printing Office’s policy to prefer online distribution of government publications The Library may elect to substitute electronic formats for tangible formats for official FDLP Permanent Full-Text Databases, according to the FDLP Guidelines on Substituting Electronic for Tangible Versions of Depository Publications The Library purchases microform copies of basic historical sets such as the Congressional Record and the Federal Register, as budget permits Selection and evaluation tools Depository tools used in selection: • List of Classes of U S Government Publications Available for Selection by Depository Libraries • Federal Depository Library Manual, Appendix A, “Suggested Core Collection Annotated for Small to Medium Public and Academic Libraries and for All Law Libraries” • GPO Shipping Lists • Catalog of United States Government Publications (CGT)(online) • U.S Government Online Bookstore (Sales Product Catalog) • New and Popular Titles (GP 3.17/5) • New Titles By Topic E-Mail Alert Service (GPO) • U.S Government Subscriptions Catalog(online) • GPO Subject Bibliographies Non-depository tools used in selection: • List of Classes of United States Government Publications Available for Selection by Depository Libraries (Duke University) • Documents Data Miner (Wichita State University) • Catalog of U S Government Publications, 1976- present ( MarciveWeb Docs) • Batten, Donna, ed., Guide to U.S Government Publications (The Gale Group, 2000) [Andriot] • Publications recommended in government and depository listservs, e.g GovdocL (Federal depository listserv), Caldoc-L (California depository listserv) • Book reviews, for example, Library Journal’s “Notable Government Documents,” and book reviews in Documents to the People, • Cited sources in articles and bibliographies • Publishers’ fliers, e.g Bernan releases • Staff and patron requests and recommendations Subject areas of major emphasis The following broad subject areas are sizably represented in the Library collection Agencies that issue publications on these subjects are listed with their corresponding Superintendent of Documents stems and qualifying notes • Computer Science and Generalities (Dewey 000-009) Note: While the general collection has a strong computer science emphasis, the Library does not select technical computer science publications beyond those that support the specific electronic government resources that it receives • Bibliographies (Dewey 010-019): includes general and specialized bibliography Federal agencies selected may include, but are not limited to: the National Technical Information Service (C 51); the Environmental Protection Agency (EP), the Government Printing Office (GP), General Services Administration (GS); the Geological Survey (I 19); the Library of Congress (LC), and the Smithsonian Institution (SI) Types of publications selected: catalogs, bibliographies • Library and Information Science (Dewey 020-029): includes, but is not limited to, depository management, Library science, library services, cataloging, and information policy Federal agencies include, but are not limited to: the Government Printing Office (GP); the Library of Congress (LC), including the National Library Service for the Blind and Physically Handicapped (LC 19), and the Subject Cataloging Division (LC 26); and the National Commission on Libraries and Information Science (Y 3.L 61) Types of publications selected: Handbooks, directories, proceedings, posts, catalogs and bibliographies, posters, journals, flyers and brochures, statistical publications, and promotional materials • Sociology (Dewey 300-309): Includes, but is not limited to, social groups, ethnic groups, cultures, social processes, intercultural communication, community development Federal agencies selected may include, but are not limited to: the Census Bureau (C 3), the Commission on Civil Rights (CR), and the Smithsonian Institution (SI) Types of publications selected: statistical publications, journals, flyers and brochures • Statistics (Dewey 310-319): Includes general statistics of the United States, counties and metropolitan areas, California, and the San Francisco Bay Area Federal agencies selected may include, but are not limited to: the Census Bureau (C 3), and the National Center for Health Statistics (HE 20.6200) Types of publications selected: statistical publications, periodicals, and reports • Political Science (Dewey 320-329): Includes, but is not limited to, political systems, the political process, political parties, elections, campaign finance, immigration, migration, slavery and emancipation, international relations, the legislative process Federal agencies selected may include, but are not limited to: the Immigration and Naturalization Service (J 21), the President (PR), the Executive Office of the President (PREX), the Central Intelligence Agency (PREX 3), Congress (X and Y), and the Federal Election Commission (Y3.EL) Types of publications selected: statistical publications, periodicals, reports, monographs Economics (Dewey 330-339): Includes, but is not limited to, labor economics, price indexes, wages, banks and banking, monetary policy, personal finance, investment, real estate finance, mortgage lending, labor economics, energy economics, public finance, international economics, macroeconomics, economic systems, and production Federal agencies selected may include, but are not limited to: National Agricultural Statistics Service (A 92), Bureau of the Census (C 3), Bureau of Economic Analysis (C 59), Federal Energy Regulatory Commission (E 2), Federal Reserve (FR), Federal Housing Financing Board (FHF), the General Services Administration (GS); the Department of Labor (L), including the Bureau of Labor Statistics (L 2), the Bureau of International Labor Affairs (L 29), the Occupational Safety and Health Administration (L 35), the Wage and Hour Division (L 36.200), the Office of Worker's Compensation Programs (L 36.400), and the Office of Unemployment Insurance (L 37.200); the Office of Management and Budget (PREX 2), the Economic Advisors Council (PREX 6); the Security and Exchange Commission (SE), Department of the Treasury (T), including the Internal Revenue Service (T 22), the Bureau of Public Debt (T 63.200), and the Federal Deposit Insurance Corporation (Y 3.F 31) Types of publications selected: statistical publications, periodicals, handbooks, manuals and guides • Law (Dewey 340-349): includes, but is not limited to, legal documents: statutes, codes, regulations, judicial opinions; courts, copyright, intellectual property, censorship, taxation, industrial law, international law Federal agencies selected may include, but are not limited to: The Office of the Federal Register (AE), the Patent and Trademark Office (C 21); the Federal Maritime Commission (FMC); the Federal Trade Commission (FTC), the Judiciary (JU): including the United States Supreme Court (JU 6), the Administrative Office of U.S Courts (JU 10), and the Tax Court (JU 11), Copyright Office (LC 3), Executive Office of the President (PREX), United States Treaties (S 9); the Securities and Exchange Commission (SE), the Internal Revenue Service (T 22), and Congress (X and Y) Types of publications selected: legal materials, statistical publications, directories, forms Note: The Library has substituted the electronic format of Congressional bills for the print format The Library does not select committee hearings The Library has the resources of the County Law Library to draw upon, and so does not seek to develop more than a basic legal reference collection • Public Administration and Military Science (Dewey 350-359): Includes, but is not limited to, the work of government, public contracts, civil service, military art and science, military history, weapon systems, weapons industry, civil defense, armed forces: land, sea, air Federal agencies selected may include, but are not limited to: the Department of Defense (D), including the Defense Intelligence Agency (D 5.200), Defense Mapping Agency (D 5.300), National Defense University (D 5.400), Defense Logistics Agency (D 7), National Guard (D 12), Department of the Army (D 101), Army Corps of Engineers (D 103), Military History Center (D 114), Department of the Navy (D 201), Office of Naval Operations (D 207), Bureau of Naval Military Personnel Command (D 208), Naval Education and Training Command (D 207.200), Naval Observatory (D 213), Marine Corps (D 214), Naval Historical Center (D 221), Department of the Air Force (D 301), and the Air Force Academy (D 305); Office of General Services (GS), the Department of Justice (J), including the Federal Bureau of Investigation (J 1.14), Office of Personnel Management (PM), Office of Management and Budget (PREX 2), Customs Service (T 17) Coast Guard (TD 5), and the Selective Service System (Y 3.SE) Types of publications selected: Monographs, periodicals, statistical publications, handbooks, directories • Social Services (Dewey 360-369): includes, but is not limited to, social concerns, e.g civil rights, substance abuse, war on drugs, homelessness; environment, pollution, hazardous wastes, conservation, emergency management, law enforcement, criminal justice, criminology, penal institutions, disaster relief, health and property insurance Federal agencies selected may include, but are not limited to: The Energy Department (E), including the Energy Information Administration (E 3), the Western Area Power Administration (E 6); the Environmental Protection Agency (EP), including the Office of Water Programs Operation (EP 2), the Offices of Air Quality Planning and Standards (EP 4), Pesticides and Toxic Substances (EP 5), Radiation Programs (EP 6), Technology Transfer (EP 7), and Water Regulations and Standards (EP 8); the Federal Emergency Management Agency (FEM), including the United States Fire Administration (FEM 1.100), Federal Insurance Administration (FEM 1.200), Department of Health and Human Services (HE), including the Aging Administration (HE 1.1000), National Institute for Occupational Safety and Health (HE 20.7100), Center for Prevention Services (HE 20.7300), the Substance Abuse and Mental Health Services Administration (HE 20.400), National Institute on Alcohol Abuse and Alcoholism (HE 20.8300), Health Care Financing Administration (HE 22), Children, Youth and Families Administration (HE 23.1200), Developmental Disabilities Administration (HE 23.6000), and the Office of Child Support Enforcement (HE 24); the Department of Housing and Urban Development (HH); the Department of Justice (J), including the Federal Bureau of Investigation (J 1.14), Bureau of Prisons (J 16), National Institute of Corrections (J 16.102-), Immigration and Naturalization Service (J 21), the Drug Enforcement Administration (J 24), Marshals Service (J 25), Bureau of Justice Assistance (J 26), the National Institute of Justice (J 28), the Bureau of Justice Statistics (J 29), the Office of Juvenile Justice and Delinquency Prevention (J 32), Office of Violence Against Women (J 35), Peace Corps (PE), Social Security Administration (SSA), the National Transportation Safety Board (TD 1.100), Veterans Administration (VA), Consumer Product Safety Commission (Y 3.C 76), National Council on Disability (H 3.D 63); the Corporation for National and Community Service (Vista/Americorps) (Y 3.N 21/29), and the Nuclear Regulatory Commission (Y 3.N88) Types of publications selected: Statistical publications, handbooks, guides and manuals, periodicals, flyers, brochures, posters and pamphlets • Education (Dewey 370-379): includes, but is not limited to, preschool, elementary, secondary, and higher education, student financial aid, adult education, special education, multicultural education, teaching English as a second language, curricula, public policy issues Federal agencies selected may include, but are not limited to: Department of Education (ED): including the National Center for Educational Statistics (ED 1.100), the Rehabilitation Services Administration (ED 1.200), and the Office of Educational Research and Improvement (ED 1.300); and the National Institute for Literacy (Y 3.L 71) Types of publications selected: Statistical publications, handbooks, monographs, directories, fliers, brochures and pamphlets • Commerce, Communications and Transportation (Dewey 380-389): includes, but is not limited to, domestic trade, foreign trade, exporting and importing, postal communication, telecommunications, railroad, water, air, and space transportation, ground transportation, Federal agencies selected may include, but are not limited to: the Census Bureau (C 3), Bureau of Economic Analysis (C 55), National Telecommunications and Information Administration (C 60), International Trade Administration (C 61), Federal Trade Commission (FT); Foreign Trade Zones Board (FTZ); the International Trade Commission (ITC), United States Postal Service (P); the Science and Technology Policy Office (PREX 23); the Department of Transportation (TD), including the Federal Highway Administration (TD 2), the Federal Aviation Administration (TD 4), the Federal Communications Commission (CC), and the U.S Trade and Development Agency (TDA) Types of publications selected: Statistical publications, periodicals, reports and monographs • Customs and Folklore (Dewey 390-399) Federal agencies selected may include, but are not limited to: the Library of Congress (LC), including the American Folklife Center (LC 39), and the Smithsonian Institution (SI) Types of publications selected: Monographs, periodicals, bibliographies, flyers, brochures, pamphlets • Astronomy (Dewey 520-529): includes, but is not limited to, aeronautics, solar system, and space exploration Federal agencies selected may include, but are not limited to: the Air Force National Aeronautics and Space Administration (NAS), the Smithsonian Institution (SI), including the National Air and Space Museum (SI 9) Types of publications selected: Monographs, handbooks, manuals, guides, bibliographies, flyers, brochures, and pamphlets • Earth Sciences, geology (Dewey 550-559): includes, but is not limited to, geology, historical geology, meteorology, climatology, oceanology, energy and natural resources: petroleum, natural gas, electricity, natural disasters: earthquakes, volcanoes, hurricanes, floods, and fossils Federal agencies selected may include, but are not limited to: the Soil Conservation Service (A 57), the National Oceanic and Atmospheric Administration (C 55), the National Climatic Data Center (C 55.280), the National Ocean Service (C 55.400), the Department of the Interior (I), including the U.S Geological Survey (I 19), the Bureau of Reclamation (I 27), the Bureau of Land Management (I 53), the Minerals Management Service (1 72), and the Smithsonian Institution (SI) Types of publications selected: statistical publications, maps, publications, reports • Biology and Life Sciences (Dewey 570-579): includes, but is not limited to, physiology, biochemistry, genetics, evolution, ecology, natural history and microorganisms Federal agencies selected may include, but are not limited to: The Environmental Protection Agency (EP), the National Park Service (I 29), the Fish and Wildlife Service (I 49), the National Institutes of Health (HE 20.3000), the National Science Foundation (NF 4), various presidential task forces (PR), and the Smithsonian Institution (SI) Types of publications selected: handbooks, guides, reports, monographs, bibliographies, maps, and legal materials • Plants (Botany) (Dewey 580-589): includes, but is not limited to, plants, trees, plant diseases, forest management and conservation Federal agencies selected may include, but are not limited to: the Department of Agriculture (A), including the Forest Service (A 13), National Park Service (I 29), the Smithsonian Institution (SI) Types of publications selected: Handbooks, pamphlets, monographs, reports • Zoology (Dewey 590-599) : includes, but is not limited to, aquatic life, marine life, insects, reptiles, and mammals Includes rare and endangered species Federal agencies selected may include, but are not limited to: the National Marines Fisheries Service (C 55.300), the Environmental Protection Agency (EP), the Fish and Wildlife Service (I 49); and the Smithsonian Institution (SI) Types of publications selected: handbooks, monographs, circulars, environmental reports, pamphlets • Medicine and Health (Dewey 610-619): includes, but is not limited to, medical sciences, nutrition, human physiology, incidence and prevention of diseases, promotion of health, diseases, cancer, pregnancy, childbirth, geriatrics, mental health, experimental medicine, dietetics, forensic medicine Federal agencies selected may include, but are not limited to: the Department of Health and Human Services (HE): Including the Aging Administration (1.1000), Public Health Service (HE 20.2-40), President’s Council on Fitness and Sports (HE 20.102), Indian Health Service (HE 20.300), Substance Abuse and Mental Health Services Administration (HE 20.400), the Agency for Toxic Substances and Disease (HE 20.500), National Institutes of Health (HE 20.3000), including the National Cancer Institute (HE 20.3100), National Institute of Neurological and Communicative Disorders and Stroke (HE 20.3500), National Institute of Environmental Health Sciences (HE 20.3550), National Library of Medicine (HE 20.3600) , National Institute on Aging (HE 20.3800), National Institute on Drug Abuse (HE 20.3900), Food and Drug Administration (HE 20.4000), National Center for Health Statistics (HE 20.6200), Centers for Disease Control and Prevention (HE 20.7000), National Institute for Occupational Safety and Health (HE 20.7100), Center for Prevention Services (HE 20.7300), National Center for Chronic Disease Prevention and Health Promotion (HE 20.7500), National Center for Environmental Health (HE 20.7500), National Center for Infectious Diseases (HE 20.7800), National Center for Injury Prevention and Control (HE 20.7950) , National Institute of Mental Health (HE 20.8100), National Institute on Drug Abuse (HE 20,8200), National Institute on Alcohol Abuse and Alcoholism (HE 20.8300), the Health Resources and Services Administration (HE 20.9000), the National Health Service Corps (HE 20.9100), the Maternal and Child Health Bureau (HE 20.9200), the Bureau of Health Professions, HE 20.9300), and the HIV/AIDS Bureau (HE 20.9500) Types of publications selected: Reports, periodicals, statistical publications, bibliographies, handbooks, guides and manuals, directories, proceedings, pamphlets, brochures, flyers • Engineering (Dewey 620-629): includes, but is not limited to, automotive engineering, civil engineering, and manned space flight Federal agencies selected may include, but are not limited t: o the National Institute of Standards and Technology (C 51), Army Corp of Engineers (D 103), National Aeronautics and Space Administration (NAS), Department of 10 Transportation (TD), including the National Transportation Safety Board (TD 1.100), the Federal Highway Administration (TD 2), the Federal Aviation Administration (TD 4), the Coast Guard (TD 5), the National Highway and Traffic Safety Administration (TD 8) Types of publications selected: statistical publications, periodicals, monographs, reports, proceedings, circulars, and pamphlets • Agriculture (Dewey 630-639): includes but is not limited to, horticulture and veterinary sciences Federal agencies selected may include, but are not limited to: the Department of Agriculture (A): including Soil Conservation Service (A 57), the Forest Service (A 13), the Foreign Agricultural Service (A 67), National Agricultural Statistics Service (A 92), the Economic Research Service (A 93), and the Food and Nutrition Service (A 98) Types of publications selected: statistical publications, handbooks, reports, periodicals, pamphlets, brochures, flyers • Home and Family Management (Dewey 640-649): includes, but is not limited to, cookery, food inspection, food preservation, household utilities, interior decorating, parenting, child development, house buying Federal agencies selected may include, but are not limited to: the Department of Agriculture (A), Department of Education (ED), the Environmental Protection Agency (EP), the Consumer Information Center (GS 11), the Department of Health and Human Services (HE), Food and Drug Administration (HE 20.4000), the Department of Housing and Urban Development (HH), and the Office of Juvenile Justice and Delinquency (J 32) Types of publications selected: monographs, pamphlets, brochures • Business and Management (Dewey 650-659): includes, but is not limited to, small business development and human resource management Federal agencies selected may include, but are not limited to: the Department of Commerce (C), Minority Business Development Agency (C 1.100), the Department of Labor (L), the Small Business Administration (SBA), and the Internal Revenue Service (T 22) Types of publications selected: Statistical publications, periodicals, reports, handbooks, monographs, proceedings, pamphlets, brochures • Arts and Recreation (Dewey 700-799): includes, but is not limited to, fine arts, music, photography, recreation, hobbies, and sports Federal agencies selected may include, but are not limited to: the National Archives and Records Administration (AE), the Department of the Interior (I), including the Geological Survey (I 19); the National Parks Service (I 29), and the Bureau of Land Management (I 53); the National Foundation for the Arts and Humanities (NF), including the National Endowment for the Arts (NF 2) and the National Endowment for the Humanities (NF 3); the Smithsonian Museum (SI), including the National Museum of American History/National Museum of Natural History (SI 3), the American Historical Association (SI 4), the National Museum of American Art (SI 6), the National Gallery of Art (SI 8,), and the National Air and Space Museum (SI 9), the National Portrait Gallery (SI 11), the Hirshhorn Museum and Sculpture Garden (SI 13), and the National Museum of African Art (SI 14) 11 Types of publications selected: periodicals Pamphlets, brochures, maps, monographs, • Geography and Travel (Dewey 910-919): Includes, but is not limited to, maps, national parks, national historic sites, recreational and wilderness areas, and travel tips Federal agencies selected may include, but are not limited to: the Census Bureau (C 3); the Defense Mapping Agency (D 5.300), Department of the Interior (I), including the Geological Survey (I 19), and the National Park Service (I 29); the Library of Congress (LC), including the Geography and Map Division (LC 5); the Peace Corps (PE), the Department of State (S), including the Bureau of Public Affairs (S 1.123), the Bureau of Consular Affairs (S 1.2), and the National Center for Infectious Diseases (HE 20.7800) Types of publications selected: Maps, atlases, directories, bibliographies, periodicals, reports, monographs, flyers, pamphlets, and brochures • Biography and Genealogy (Dewey 920-929) Federal agencies selected may include, but are not limited to: the National Archives and Records Administration (AE), the Census Bureau (C 3), the Library of Congress (LC), the Military History Center (D 114), the Naval Historical Center (D 221), Air Force (D 300), the National Aeronautics and Space Administration (NAS), and Congress (Y 1.1-3) Types of publications selected: Monographs, pamphlets, brochures, handbooks, statistical publications • History and Area Studies (Dewey 930-999): Includes, but is not limited to, area studies of countries, history of United States involvement in world wars and regional conflicts, history of North America, history of American ethnic peoples, history of the United States Federal agencies selected may include, but are not limited to: The National Archives and Records Administration (AE), Department of Defense (D), including the Army Department (D 101), Military History Center (D 114), the Naval Historical Center (D 221), National Park Service (I 29), Library of Congress (LC), including the Geography and Map Division (LC 5), the Central Intelligence Agency (PREX 3), the Department of State (S), including the International Development Agency (S 18), the International Information Programs (S 20), the Smithsonian Institution (SI), the American Battle Monuments Commission (Y 3.AM), and the United States Holocaust Memorial Council (Y 3.H 74) Types of publications selected: Monographs, periodicals, reports, maps, flyers, brochures, pamphlets 12 Resource sharing The Contra Costa County Library participates in the San Francisco Bay Area Documents Network (BADNET) Major depositories within a 100-mile radius of the Library include the San Francisco Public Library, the Oakland Public Library, the libraries of the University of California, Berkeley, and the California State Library, the State regional depository The proximity of these and other specialized libraries such as the U.S Geological Survey Library (Menlo Park), the U S EPA Library - Region (San Francisco), the Sc[i]3 Patent and Trademark Library (Palo Alto), and the Association of Bay Area Governments Library (ABAG) (Oakland), makes it possible for the Library to refer users there for in-depth research needs that cannot be met locally Contra Costa County Library has no formal resource sharing arrangement with these depository libraries However the Library regularly consults with BADNET libraries, and with the Contra Costa County Law Library, the Contra Costa County Historical Society, the John F Kennedy University Law Library and the Institute of Governmental Studies at Berkeley for reference and referral Collection evaluation Throughout the year the Documents Specialist and the Documents Library Assistant monitor the changes in selections being offered, and the changes in formats as posted in the Administrative Notes Technical Supplement At the time of the Annual Item Selection Update the Documents Specialist reviews and evaluates agency publications and items that are selected against the Library collection profiles using the collection evaluation tools Items are added or dropped in consultation with reference librarians and depository staff An item-by-item zero-based review is conducted annually as time may permit, but should be conducted at least once every five years, as agencies come and go, change names or merge with each Administration Retention policy for federal documents The Library retains federal publications for at least five years Retention guidelines for federal publications are outlined in the California State Library’s “Instructions for Disposal of U S Government Publications-Final,” revised January 4, 1999, developed in accordance with the general guidelines issued by the GPO in Chapter 4, Section E of Instructions To Depository Libraries Superceded materials are not subject to the five-year rule The Library follows the FDLP Guidelines for Determining Superceded Materials, and more specifically the Superceded List The Library does not generally retain superceded publications In rare instances the Library may retain superceded publications for historical research purposes Examples of such materials are USGS topographic maps for the San Francisco Bay Area 13 Secondary copies and duplicates The Library does not generally retain secondary or duplicate items of depository materials Secondary copies of federal documents are first offered to the national depository community, via GOVDOC-L, or the Needs & Offers list, in accordance with Chapter 4, section I of Instructions to Depository Libraries Duplicate documents in high demand may be added to the Library‘s reference and circulating collections or assigned to a branch library Discarded documents may otherwise be weeded Binding The depository’s binding policy conforms to the Library’s general binding policy The Library binds when budget, equipment, and staffing permit The Library does not otherwise bind its materials Replacement The decision to replace lost, stolen, missing or deteriorating documents is at the discretion of the Documents Librarian, and is made in informal consultation with collection planners and librarians responsible for maintaining various classifications at the Central Library Because of the availability of publications online, and the proximity of the regional depository and large selectives, the Library does not seek to replace documents that are not in high demand Factors to be considered in the decision to replace are the availability and cost of a replacement, and the nature, relevancy, usefulness and demand for the publication Cataloged documents are automatically reviewed and considered for replacement Frequently revised publications may wait to be replaced by newer editions Publications may be replaced through the Depository Account that the Library maintains with the Government Printing Office, or by contacting the issuing agency Publications available online may be replaced by printing or downloading the online document, or by having its online location (URL) noted in the shelf list record of the Government Publications Public Catalog Weeding Weeding of the depository collection is the responsibility of the Documents Specialist The Documents Specialist evaluates the collection by means of informal consultation with Library collection planners, librarians responsible for various classifications in the Central Library and branch libraries, and the Documents Staff Weeding of uncataloged documents is delegated in part to the Documents Library Assistant Weeding is done on a continual basis and as Library space needs may require Documents integrated into the regular collection are evaluated on an annual basis by the reference librarians responsible for purchasing and deselecting materials in the various classifications Staff conducting the annual Dusty Book review of the collection should be mindful of the 5-year retention requirement for federal government publications Deselected depository materials are to be referred to the Documents Specialist or the Documents Assistant for submission on a disposal list Disposal Federal depository items are disposed of in accordance with the California State Library’s “Instructions for Disposal of U S Government Depository Publications – 14 Final,” revised January 4, 1999, drawn up under provisions of Instructions to Depository Libraries • Permission must be obtained from the California State Library prior to discarding items • The exceptions to this rule are documents listed in the Superceded List, which may be discarded without being submitted on a disposal list • In all other cases a disposal list must be compiled, listing the title, Superintendent of Documents Classification number, and date of receipt for each document being discarded • Lists are to be submitted electronically or in paper to the Government Publications Section of the California State Library for regional depository review • If the State Library grants permission to dispose of the documents, the disposal list must be offered to the Northern California list of regional libraries interested in reviewing disposal lists Regional libraries have 30 days to claim a document • After 30 days, the documents may be considered as secondary documents Documents that have been weeded are processed as withdrawn, and their shelflist cards are removed from the Government Documents Public Catalog • Discarded documents are generally recycled • Discarded documents may be offered to nondepository libraries • Discarded documents may be included in the annual Dusty Book giveaway • Discarded documents may be offered for sale as duplicates or as waste paper, but proceeds must be given to the Superintendent of Documents with a letter of explanation Access to Federal Government Publications The Contra Costa County Library is a selective repository for federal, state and local documents It is designated as the Federal Depository for the Tenth Congressional District As a designated selective federal depository, the Contra Costa County Library makes government publications freely available for the use of the general public Library users may freely browse the depository collection without restriction during all library open hours The Library adheres to the access policies developed by the U.S Government Printing Office (GPO) and outlined in Chapter of Instructions to Depository Libraries, revised July 2000 (USGPO) Location Most federal government publications are currently distributed online Online publications are accessible from all public Internet workstations at all County libraries Government publications in print, microform and other tangible formats are located in the depository collection at the Central Library Finding tools The Catalog of U S Government Publications (MarciveWeb DOCS), a Library subscription database, makes depository selections and online publications accessible at all County libraries Frequently requested government publications are cataloged and integrated into the Library’s regular reference and circulating collections Complete document holdings are listed in the Government Publications Public Catalog at the Central Library 15 Internet Use The Contra Costa County Library supports and adheres to the Federal Depository Library Program's (FDLP) Internet Use Policy Guidelines Library users may freely access government information from all public workstations in the Library The Library does not monitor the use of electronic information resources by any library user Users should be aware that Internet terminals located in the Children's areas have filtering software that may restrict access to some sites The use of public workstations is subject to the usage limits outlined in the Library's Procedure and Rules for Internet Use Reference Because of the complexity of finding government materials, the Library recommends that depository users come to the Information Desk for assistance The Documents Specialist and other reference staff are available to assist library users with any government information needs Accessibility Government print publications are largely located in the Baldwin Reference Room, the Documents Annex and Mezzanine Storage Depository users should ask at the Information Desk for assistance in finding government publications located in the Annex and the Mezzanine All branches of the Contra Costa County Library are accessible to library users with disabilities Elevator access to the Mezzanine collections at the Central Library is available for any that may require it A large screen workstation is designated for the visually disabled at the Central Library and four branches in different regions of the county Staff is available to retrieve materials from the shelves or assist library users with computers upon request Circulation Circulating documents may be checked out under the same borrowing rules that apply to similar library materials Library users should ask the Information Desk for assistance with checking out depository materials Though personal identification is not required for use of the collection, the borrower's Contra Costa County Library card must be presented in good standing in order to check out circulating documents Government publications that are not available in the Library's collection may be obtained through interlibrary loan SOURCES Contra Costa County Community Analysis State of California, Department of Finance, E-1 City/County Population Estimates, with Annual Percent Change, January 1, 2001 and 2002 Sacramento, California, May 2002 http://www.dof.ca.gov/HTML/DEMOGRAP/E-1text.htm U S Census Bureau Census 2000, Summary File Table DP-1, “Profile of General Demographic Characteristics: 2000: Contra Costa County, California.” http://censtats.census.gov/data/CA/05006013.pdf U S Census Bureau, Census 2000, Summary File Table DP-2, “Profile of Selected Social Characteristics: 2000: Contra Costa County, California.” http://censtats.census.gov/data/CA/05006013.pdf 16 U S Census Bureau, Census 2000, Summary File Table DP-3, “Profile of Selected Economic Characteristics: 2000: Contra Costa County, California.” http://censtats.census.gov/data/CA/05006013.pdf Government Publications Collection Profile Federal Depository Library Manual Appendix A: Suggested Core Collection http://www.access.gpo.gov/su_docs/fdlp/pubs/fdlm/corelist.html Instructions to Depository Libraries Chapter 2: “Collection Development” http://www.access.gpo.gov/su_docs/fdlp/pubs/instructions/in_ch2.html “Item Selection Rate Averages By Size and Type of Library, January 2002, Revised.” Published in Administrative Notes, v 23, no 05 (April 15, 2002) http://www.access.gpo.gov/su_docs/fdlp/coll-dev/itemchrt.html “Substitution List: Official FDLP Permanent Full-Text Databases.” May 2002 revision of version originally published in Administrative Notes, v 20, no (May 15, 1999) http://www.access.gpo.gov/su_docs/fdlp/coll-dev/substitutions.html “FDLP Guidelines on Substituting Electronic for Tangible Versions of Depository Publications.” Revision of version originally published in Administrative Notes, v 20, no (May 15, 1999) http://www.access.gpo.gov/su_docs/fdlp/coll-dev/subguide.html Administrative Notes Technical Supplement http://www.access.gpo.gov/su_docs/fdlp/pubs/techsup/ California State Library, Government Publications Section “Instructions for Disposal of U S Government Depository Publications – Final,” revised January 4, 1999 http://www.access.gpo.gov/su_docs/fdlp/pubs/instructions/in_ch7.html#A Instructions to Depository Libraries Chapter 4: “Maintenance.” http://www.access.gpo.gov/su_docs/fdlp/pubs/instructions/in_ch4.html “FDLP Guidelines for Determining Superseded Materials.” http://www.access.gpo.gov/su_docs/fdlp/coll-dev/supersede.html 17 Superseded List: U S Documents that may be Discarded by Depository Libraries, Annotated for Retention By Regional Depositories http://www.access.gpo.gov/su_docs/fdlp/pubs/suplist/ Instructions to Depository Libraries Chapter 7: “Public Service.” http://www.access.gpo.gov/su_docs/fdlp/pubs/instructions/in_ch7.html#A “Contra Costa County Library Procedure and Rules for Internet Use” http://contra-costa.lib.ca.us/policies/webrules.html “FDLP Internet Use Policy Guidelines.” Originally published in Administrative Notes, v 20, no 20 (January 15, 1999) http://www.access.gpo.gov/su_docs/fdlp/mgt/iupolicy.html 18 ... Retention policy for federal documents The Library retains federal publications for at least five years Retention guidelines for federal publications are outlined in the California State Library? ??s... 2000: Contra Costa County, California.” http://censtats.census.gov/data/CA/05006013.pdf Government Publications Collection Profile Federal Depository Library Manual Appendix A: Suggested Core Collection. .. Congressional Districts Contra Costa County Library The County Library was established by the Education Code of the State of California The Library consists of one central library, 19 branches,