JD Health Safety Compliance Manager April 2011

Job Description Job title: Health, Safety and Compliance Manager Department: Department of Estates Grade: Responsible to: Director of Estates Location: University of Bath Purpose of the job: To manage all aspects of health and safety in the Estates Department in connection with University of Bath operations, and ensure legal compliance with key health, safety, environmental and other Estates related legislation Duties and Responsibilities: To apply their excellent knowledge and experience of all relevant legislation and guidance to ensure that the Department of Estates is fully compliant in the following and other areas of health & safety practice:       L8 - the control of Legionella which is managed through the Estates Department and SLA’s to external departments; Electrical safety, including LV systems and Estates PAT testing; Fire risk assessments and fire safety; Asbestos, and asbestos management; Scaffolding, LOLER, PUWER; Permits to work, the post holder will be responsible for issuing permit to works on some occasions The post holder will work closely with the Head of the Safety Health and Environment Unit (SH&E) in connection with training requirements The post holder will ensure Estates staff are adequately trained in respect of health and safety legislation and regulations, relevant to core duties and activities either through training delivered by the SH&E Unit, arranging with specialist trainers, or delivering training in house The post holder will maintain adequate records of estates staff training in connection with H&S The post holder will work with SH&E to ensure that all staff, students, are suitably inducted on H&S issues relevant to the campus relating to Estates matters (H&S relating to non Estates issues and accommodation, etc is not included) The post holder will input into the selection of frameworks consultants and contractors in respect of health and safety matters, and ensure they /storage1/vhost/convert.123doc.vn/data_temp/document/smd1650223266-587627916502232663007/smd1650223266.doc comply with health and safety and all other relevant legislation so far as our legal obligations are concerned The post holder will manage the University’s retained Asbestos and Environmental consultants and ensure that they are competent and that works undertaken on the campus are fully compliant The post holder will not be expected to issue final stage clearances, supervise or access enclosures etc The post holder with be the named university Asbestos Manager and be responsible for implementation of the university’s Asbestos Management Plan on a day to day basis The post holder will ensure asbestos related issues are adequately managed through Estates staff, our consultants and contractors The post holder will ensure that records relating to asbestos and condition surveys are maintained, and updated as necessary in conjunction with the department Records and Planning Team The post holder will undertake regular reviews of compliance through audits and inspections of Estates’ activities and provide reports to Estates and the University’s Senior Management Team The post holder will monitor and plan for changes in H&S legislation that will effect the Department of Estates and the operations associated with our activities and remit 10 The post holder will ensure that advice in respect of fire safety provided by the SH&E units is implemented through the Department of Estates, fire strategy drawings are managed by SH&E 11 Produce monthly and annual progress reports and statistics related to Health, Safety and Compliance, with KPI’s where relevant 12 Candidates with a blend of QM Auditor qualifications would be advantageous; H&S (NEBOSH) part & part diploma is essential 13 The post holder will also ensure the department maintains required standards:  Ensuring systems and procedures relating to H&S are maintained  Developing and issuing department specific Quality, Environmental Health & Safety procedures  Issuing and updating an Internal Audit Programme  Planning and carrying out internal audits, taking a lead role in management of external Environmental and H& S audits, identifying qualification gaps concerning Environmental and Health & Safety initiating/evaluating any necessary education and training and the any and 14 The University is actively pursuing a reduction in our carbon emissions, the post holder will have a clear understanding of how his role can assist in our objectives 15 BOHS P405 qualification is considered essential for this role Post holders who not have this particular qualification will be given training and expected to achieve this qualification within months of appointment /storage1/vhost/convert.123doc.vn/data_temp/document/smd1650223266-587627916502232663007/smd1650223266.doc Person Specification Criteria Essential Desirable Assessed by A/F I T Qualifications Educated to degree level  Educated to degree level in health, safety, environmental management or equivalent/associated discipline related to the role i.e construction or management based       Appropriate experience in corporate setting sufficient to demonstrate competency and ability   Diploma in Health and safety   BOHS P405 qualification   Experience/Knowledge Excellent knowledge of all legal and practical aspects of Estates-related health & safety including the management of asbestos, construction and Legionella within an organisation    Good understanding of the built environment based on significant experience from an estates, contractor or consultant role    Experience of supervising and mentoring staff, including allocating / managing workloads    Experience of managing and monitoring external consultants and contra tractors    Experience of delivering training /awareness-raising   Experience of working in a large, multisite organisation   /storage1/vhost/convert.123doc.vn/data_temp/document/smd1650223266-587627916502232663007/smd1650223266.doc    Skills Very good verbal, written and numerical skills   Computer literate – including experience of email and spreadsheet packages   Ability to promote a culture of health ands safety through face-to-face engagement and presentations           Leadership qualities    Motivational qualities     A good communicator     A good team player    Ability to liaise confidently with staff and third parties (stakeholders/ students/ contractors/ consultants) at a variety of levels across the University and externally Excellent time management and organisational skills  Attributes Code: A/F – Application form, I – Interview, T – Test /storage1/vhost/convert.123doc.vn/data_temp/document/smd1650223266-587627916502232663007/smd1650223266.doc Further Information: This is an important and exciting role, newly created within the Department of Estates to complement the University’s Safety, Health and Environment Unit (SH&E) which acts in an advisory capacity The post holder will work closely with the SH&E Unit but will have a management role within Estates reporting directly to the Director of Estates The Department of Estates is a multi-disciplinary team with construction and engineering professionals, a workshop, on-call engineers and support staff We are responsible for delivering services either through in-house labour or through external contractors The main campus covers some 200 acres, with 1.5M sq ft of accommodation, 2,500 bedrooms on campus, 1,000 beds off site and a Sports Training Village facility (STV) The insured value for buildings is circa £600M The University employs both Asbestos and Environmental consultants under a framework arrangement and retain CDM-C services through our consultant frameworks Service departments such as the Sports Training Village and Accommodation/Hospitality have their own H&S arrangements The post of Health, Safety and Compliance Manager is a part time role, dedicated to the Department of Estates, initially on a year fixed term contract The role is envisaged to be one which would require at least attendance on site days a week and may require the individual to be on-call /storage1/vhost/convert.123doc.vn/data_temp/document/smd1650223266-587627916502232663007/smd1650223266.doc ... ability   Diploma in Health and safety   BOHS P405 qualification   Experience/Knowledge Excellent knowledge of all legal and practical aspects of Estates-related health & safety including the... Village and Accommodation/Hospitality have their own H&S arrangements The post of Health, Safety and Compliance Manager is a part time role, dedicated to the Department of Estates, initially on... managed by SH&E 11 Produce monthly and annual progress reports and statistics related to Health, Safety and Compliance, with KPI’s where relevant 12 Candidates with a blend of QM Auditor qualifications