• Drag the handle over the cells that are to be filled • Release the mouse button. Excel fills the cells[r]
(1)Spreadsheet
ADE100- Computer Literacy
(2)Knowledge test
• What is spreadsheet?
• Differentiate between Save and Save As. • Why formula bar is used?
• What is a cell address?
(3)Topics covered
• Adding and working with information
• Formatting cells • Adding comments • Inserting hyperlinks
• Changing the look of information with
spreadsheet
• Cell alignment
• Changing font face and size
• Adding background color to cells and rows • Inserting pictures
(4)Entering data in the cells
• Entering data in a cell
• Select the cell where you want to insert data • Type the data
• Press Enter from keyboard
(5)Types of data
• Text
• Also called Labels because it is often used to identify the
information in columns or rows
• Include any letters, numbers and symbols on the
keyboard
• Up to 32,000 characters may be entered in a cell
• Values
• Numeric entries; used in calculations
• Numbers can be displayed in different formats like with or
without currency symbol
• Numbers that contain too many digits for the width of
column are displayed as hash symbols (####)
• This problem can be solved by resizing the width of
column
(6)Types of data
• Dates
• The values that can be used in calculations to calculate
time interval like your age
• May be displayed in different formats • For example, dd-mm-yy, mm-dd-yyyy
• Formula
• The instructions that perform calculations • May be very simple or complex
• The result may be a number, date or a message • Begins with equal (=) sign
• For example, =A1+A2, =a1/a3, =Sum(a1,a2) and
=sum(a1:a100)
(7)Types of data
(8)Fill Handle
• Fill handle
• A time saving tool that automatically fills a series of words
like days, number patterns and formulas
• AutoFill feature makes data entry fast and efficient
• Filling in a common series
• Select the initial cell for the series
• Place the mouse over the fill handle, your mouse pointer
appears like a black plus sign (called crosshairs)
• Drag the handle over the cells that are to be filled • Release the mouse button Excel fills the cells
(9)Examples of Fill handle series
Initial selection Extended series
Mon Tue, Wed, Thu…
Monday Tuesday, Wednesday,…
Jan Feb, Mar, Apr, ….
1,2 3,4,5,6,7,8,……
1997,1998 1999,2000,2001,….
1,3 5,7,9,11,…
2,4 6,8,10,12,……
(10)Editing data
• Editing data
• Editing is very easy in excel
• Edit your entries using formula bar or cell itself • First you must active the desired cell
• You may use any of these methods for editing
• Double click on the cell containing the data you want to
edit
• Click once on the formula bar • Press F2