PROJECT MANAGEMENT PROFESSIONAL Key To Project Success ! Create WBS + Decomposition *** Team Buy-in MS1 Highest Level Collect Requirements + Brainstorm/ Delphi + Focus Group/ Facilities Workshop Project Charter (High Level) $ Del 1 WP + Management Reserve - Project Scope Statement (% base on class of contract value) - WBS Dictionary Cost Baseline (Budget At Complete) - WBS Define Activity Act X Lowest Level WP Act Y Act Z $ 1R 2DR WP Estimate Activity Duration/ Estimate Activity Resource Act 1 Act 3 Act 2 Develop Schedule Critical Path Schedule Baseline Activity Attributes Project Selection (NPV/PP/…) - BoD - BA/ Sales BoD/ Stakeholders Communication Plan W –W-W-W-H Direct & Manage Deliverables Project Works Control Processes Executing (Work Performance Data/ Actual/Baselines Actual Data) Planning Develop Project Management Plan Project Management Plan Estimate Tools:(Planning for Time/ Cost/ Resources) + Analogous Est (Top-down)/ Expert Judgment + Published Estimating Data (Resources, Ver 5th) + Parametric Est (Time/ Cost) + Three points (O+4M+P)/6 / Bottom up Est + Reserves Analysis (Contingency Reserve) + Cost of Quality/ Vender Bid Analysis Work Performance Reports Control Chart M & C Project Works Flow Charting (Process/System) Measurements Work Performance Information Approved/ Reject/ Change Control Tool Call meeting (Change Control Board) M & C Tools: + Inspection: Measure/ Audit/ Walkthrough/… + Variance Analysis/ Trend Analysis + Forecasting Time/ Cost + Performance review + Reserves Analysis + Benefit-Cost Analysis/ Alternative Analysis Causes & Effects Defects Perform Integrated Change Control Updates Defects CRs Root causes Histogram Focus attention most critical issues Network Diagram WP WP WP Develop Project Charter - Contract - Business Case/ Needs - Customer / Milestones Project Cost Estimated + Contingency Reserves (5-10%) Determine Budget Cost Aggregation MS2 $ Control Quality Verified Validate Scope Accepted Del 2 + Inspection Deliverable + Inspection Deliverable + Control Chart Estimate Cost Unit Cost $ + $’(Q)+ $“(R) Sequence Acts + PDM/AON + Hard logic/ Soft logic + Lead/ Lag Define Scope + Product Analysis + Alternative Identification Requirements Documents Project Budget Scope Baseline Project Scope Statement (Detail) + Product scope description + Product acceptance criteria + Project deliverables + …… WHO WHAT WHEN HOW Id Stakeholders Project status, Daily, Weekly, Phone, Email Reports, Infos Monthly, Meeting, … (Format, Content, Urgently, … Language, … ) Update, Keep Track, … Stakeholders Register Perform Qualitative Risk Analysis Perform Quantitative Risk Analysis (by pass) Probability Plan Risk Responses Impact Id Risk 5 Strategies for Threats (Escalate, Avoid, Transfer, Mitigate, Accept) Pareto 5 Strategies for Opportunities (Focus Attention to the most critical issues) (Escalate, Sharing, Exploit, Enhance, Accept) Output: + CR (All Control Process) + CR (Planning - Procurement + CR (Executing – Quality Assurance) + EEF/ OPA updates + …………… WHY Implement Risk Responses Monitor Risks Off/ Remaining/ New Risk Registered Education Provider #3512 Authorized By PMI US – www.kps.vn Long Nguyen D, PMP®