Lecture Computer literacy - Lecture 15: Using Productivity Application - Spreadsheet

After studying this chapter you will be able to understand: Why columns are used in word? What is autocorrect feature of word? What is the use of templates in word? General introduction to spreadsheets interface creating, saving and opening spreadsheet, using worksheets.

Using Productivity Application- Spreadsheet ADE100- Computer Literacy Lecture 15 Knowledge test • Why columns are used in word? • What is autocorrect feature of word? • What is the use of templates in word? Topics covered • General introduction to spreadsheets interface • Creating, saving and opening spreadsheet • Using worksheets Spreadsheet • • • Spreadsheet program • Used for calculations • Provides worksheets to enter data Worksheet • Collection of rows and columns • Calculate using formulas and built-in functions • Display data in charts and figures Workbook • Collection of worksheets Advantages of spreadsheet • Spreadsheet • Increases the ease and speed of calculations • Easy to modify and recalculate data automatically • Display numeric data as charts or graphs Microsoft Excel • Microsoft Excel • Used for calculations in tabular form • The main window is called worksheet • The intersection of a row and column is called Cell • Cell contains data, text, numbers, date, formula, functions • Rows are labelled by numbers (1,2,3……) • Columns are labelled by alphabets (A,B,C,AA,AB…) • Cell address • Cells are labelled with both row number and column letter e.g A1, B5, C30 MS Excel Interface • Worksheet • • • 256 columns and 65,536 rows in a worksheet Workbook • By default, worksheets in a workbook • First sheet; sheet1 then second; sheet2, etc • You save a workbook with worksheets Active cell • The current cell where you will enter data MS Excel Window Active cell Ribbon 10 Using worksheets • You can restructure a workbook by • • Adding, copying, moving or deleting worksheets To make a sheet easier to identify • Rename the worksheet and change the color of sheet tab 20 Changing the no of default sheets • • You may increase or decrease no of worksheets in a workbook Procedure: • File>>options • Click on General Tab • Change the number of sheets in new workbook and choose OK 21 Changing default sheets 22 Renaming worksheets • Procedure: • Double-click on the sheet tab OR • Right click on the sheet tab and Choose Rename from the menu • Type the new name • Press Enter 23 Inserting sheets • Right click on the sheet tab and choose insert OR • Insert>>Worksheet • Insert dialog box appears, select Worksheet and click OK 24 Inserting row or column • • Select the row or column where you want to insert new row or column Right click the selection and from shortcut menu select Insert OR • Press CTRL++ • OR Home>>Insert 25 Deleting a row/column • Select the columns or rows to delete • Right click on the selection and select Delete or • Press CTRL+- • OR Home>>Delete 26 Moving and copying sheets • • Moving sheets • Select the sheet tab to be moved • Hold the mouse button down, drag the sheet to new location Copying • Select the sheet tab to be copied • Right click on the sheet tab and choose Move or Copy • Move or Copy dialog box appears, select the checkbox of create a copy 27 Move or copy sheets 28 Activity-(20 minutes) • View and explore components of MS Excel window • Create and save a new excel file with your name • Open a spreadsheet file • Perform these operations on worksheets • Insert a new worksheet • Delete a worksheet • Copy and move a worksheet • Insert/delete a row or column 29 Further reading • Introduction to computers, 7/e by Peter Norton • Chapter 10A: Productivity Software • • Topic: Spreadsheet programs Computer applications in Business by Tasleem Mustafa • Chapter 13: Understanding MS Excel 30 Summary • General introduction to spreadsheets interface • • • Menu bar, toolbar, active cell, status bar, etc Creating, saving and opening spreadsheet • Creating a file • Saving a file • Opening a file Using worksheets • Adding, copying, moving or deleting worksheets • Renaming a worksheet 31 Tips • Microsoft excel • Try to play with the computer like games • Play, play, play…… • Develop documents like result sheet, award list, time table, etc 32 Thanks • End of Lecture 15 33 Allah Hafiz 34 ... word? Topics covered • General introduction to spreadsheets interface • Creating, saving and opening spreadsheet • Using worksheets Spreadsheet • • • Spreadsheet program • Used for calculations... column 29 Further reading • Introduction to computers, 7/e by Peter Norton • Chapter 10A: Productivity Software • • Topic: Spreadsheet programs Computer applications in Business by Tasleem Mustafa... rows and columns • Calculate using formulas and built-in functions • Display data in charts and figures Workbook • Collection of worksheets Advantages of spreadsheet • Spreadsheet • Increases the