MINUTE OF MEETING ADM & HRT Meeting 10/2016 Company: SSY Venue of Meeting: Meeting Room – 3rd floor Date/ Time: 8h Nov 2016 (Tue) – 13:30 Meeting Minute No: HR/2016-02 Subject: Review Minute of Meeting in Aug & Internal issues Present NAME Nguyen Thanh Dieu DEPARTMENT AHR NAME Tran Thi Hoang My DEPARTMENT AHR Le Thi Ngoc Dung AHR Pham Ngoc Doan Trang AHR Le Thi Hai Yen AHR Nguyen Thi Thuy Tien AHR Nguyen Ngoc Phuong Anh AHR Truong Thi Phuong Thanh ART Duong Thi Anh Hong AHR ART Bui Thi Ha Huyen AHR Do Thu Hang Le Thi Hong Nhung Cao Thi Thuy Nhi AHR Nguyen Thi Thu Huong ART Pham Thi Tu Anh AHR Tran Thi Bao Khuyen ADM Le Thi Hong Van AHR Duong Ngoc Hang Nga ADM Nguyen Thi Minh Quy AHR Nguyen Thi Hoa ADM ART Absent with Apologies NAME No DEPARTMENT NAME Description of discussion Review meeting minute in Aug 2016 - Some points highlight in blue in attached minute of meeting in Y16 Aug Review management meeting in Oct 2016 - Mr Steven propose courses: • Safety awareness to leadership • Ship repair manager -> HSE already trained this course - PPE issues depend on practical status (welder overalls/year) - BOD make a workshop tour once/month and suggest some issues need to improve - HR already make announcement board in workshop - Got API certificate - RT continue to make competency and filling in order - Business center issue: • Mr Jeffrey want to rotate receptions to take care Form No TRI-GLO-QMS-FRM-015 Rev DEPARTMENT Original Date Action by Due Name Date Ms Dieu Remark Ms Dieu Page of Meeting Minute No: HR/2016-02 No Description of discussion owner Prepare Scanner/printer machine Install whiteboard, TV, soft music, gardener plan, sofa, iron … in owner room • Food (50k/pax), welcome kit, lemongrass aroma - Travel application online and apply in Triyards • • C&B: - Company handbook for newcomers: Merge yards - Performance appraisal for ADM-HR (SSY) - Suggest to buy healthcare insurance for staff - Remind worker not use telephone during working hour - Year-end party • SSY: 17/12/2016 (Friday) • SOFEL: 16/12/2016 (Thursday) - Lucky draw: Ask Purchasing to get sponsor from vendor - Get more ATM machine from Vietinbank - Find out more fund to support employee - Issuse cards for Subcon workers - Calculate headcount of Security dept.: working shift or recruit more - Re-arrange exit clearance & C&B work to all HR staff - Present exit clearance for HR - Make ISO report (3M/quarter/time) - Can recruit candidate from subcontract case by case if the candidate stop working (there is the agreement btw BOD and subcontract but only in verbal – can not get employee within month from their resignation for both sides) - Update training center result - Recruit worker with seasonal contract 3M - ADM: re-arrange sending transportation record from SOFEL to SSY - Ms P Anh: propose each HR staff filling CV + other documents for their group in-charge - Ms Dung: propose on RT staff –leader (Hang +Huyen+Tien, ) for year end party Y16 Prepared by Truong Thi Phuong Thanh RT Assistant Supervisor Form No TRI-GLO-QMS-FRM-015 Checked by Le Thi Ngoc Dung HR Assistant Manager Rev Original Date Action by Due Name Date Remark IT Mr Hai Ms Hoa Ms Dieu Y17 Q.2 Ms Dung Y16.D ec Ms Nhi HR+RT RT Ms Nga Ms Hang Approved by Nguyen Thanh Dieu ADM & HR Manager Page of ... appraisal for ADM- HR (SSY) - Suggest to buy healthcare insurance for staff - Remind worker not use telephone during working hour - Year-end party • SSY: 17/12 /2016 (Friday) • SOFEL: 16/12 /2016 (Thursday).. .Meeting Minute No: HR/ 2016- 02 No Description of discussion owner Prepare Scanner/printer machine Install whiteboard, TV, soft music, gardener plan, sofa, iron … in owner... result - Recruit worker with seasonal contract 3M - ADM: re-arrange sending transportation record from SOFEL to SSY - Ms P Anh: propose each HR staff filling CV + other documents for their group