Speaking 1 Suggested answers building plans, building permits, architect’s drawingsplans, floor plans, project plans, structuralelectrical drawings, specifications, manualspec books (manuals that cover materials and methods), change orders, letters, memos, etc. Listening 2 correspondence, job site memos, change orders, reports, drawings, RFI logs, procedures, archives, confidential documents
UNIT 7: DOCUMENTATION Explain document control procedures Talk about amendments Give specific information about documents Discuss project documentation DOCUMENT CONTROL Người quản quan quản lý hồ sơ Phòng lưu trữ u cầu thơng tin Yêu cầu thông tin Đăng nhập Thủ tục thay đổi thứ tự Trang web ghi nhớ công việc Trạng thái Hoàn thành Cải thiện, sữa chữa Quét (lấy mẫu) Phiên Phá hủy Viết Sửa đổi Bảo vệ (an toàn) Speaking 1: Work in pair Brainstorm type of document used in the construction industry - Profile Design - Legal records - Project Profile - Profile Estimates - Bidding Documents Speaking Suggested answers building plans, building permits, architect’s drawings/plans, floor plans, project plans, structural/electrical drawings, specifications, manual/spec books (manuals that cover materials and methods), change orders, letters, memos, etc Listening 2: A manager is showing a new employee around the company Listen and note down least three documents he mentions Documents ……… Job site memos Correspondence reports Procedures Change orders RFI logs drawings Listening correspondence, job site memos, change orders, reports, drawings, RFI logs, procedures, archives, confidential documents Listen 3: Listen again and answer these question Listening3 A document controller is a person who is responsible for processing all documents within an organisation in a timely manner Document control is necessary because companies deal with hundreds of documents And delays cost money RFI stands for ‘request for information’ It is a document that asks for information about specific details in a project An RFI log is a list of the RFIs Because the company still gets a lot of documentation which is not in electronic format It is a requirement of state law Listening 1) Doccument controlers someone who are responsible for looking after the document 2) Because they are in the right place at the right time or can be accessed whenever they are needed 3) The difference between an RFI and RFI log is RFI log is a list of RFIs 4) Because a lot of documentation which isn’t electronic format 5) Because that is confidential documents A: I need a copy of the contract B: Which contract? A: The contract which we signed last week B: We signed two contracts last week A: I need the one which has to with the residential housing project in Takara Road B: OK Focus on a project: Golf course construction Reading Castle Golf is an American company which designs and build miniature golf course Read castle Golf's design and build process and underline the document types it mentions Answer literature and emails helpful information prepare a construction contract photos, postcards, etc the site , site plans, topography and other required information construction documents retainer/design agreement, the fee design and budget literature and emails, retainer/design agreement, photos, postcards, site plans, topography and other required information, preliminary plan/initial plan, final design layout, construction contract, construction documents Categorise the types of document from the text Design documents: literature and emails, photos, postcards, site plans, topography and other required information, preliminary plan/ initial plan, final design layout Contractual documents: retainer/design agreement, construction contract Construction documents: construction documents Answer DESIGN DOCUMENTS CONTRACTUAL DOCUMENTS CONSTRUCTION DOCUMENTS •photos, postcards, etc •the site , site plans, • literature and emails helpful •construction documents topography and other required information information •prepare a construction contract •retainer/design agreement, the fee •design and budget Work in pairs Imagine you are document controllers Decide which categories in are the most important to control Explain how you would log and track them UNIT DOCUMENTATION REVIEW Find words in the box which are similar in meaning to the words in bold amend bid contract draft electronic minutes private Can you send us the documents in digital format, plesse? We need to lock these drawing away – they’re confidential Have you had a chance to revise the legend yet? The tender documents need to go in by next Friday Don’t worry, all the details are in the written agreement This is the first version of the letter- have you seen the latest I would like to see the record of the meeting electronic private amend bid contract draft minutes one? Digital – electronic Confidential – private Revise - minutes Tender - bid Agreement – contract Version - draft Record – amend electronic private amend bid contract draft minutes Match 1-6 to a-f handwritten a, number site b, plan change c, order submission d, changes minor e, note serial f, date 1-e 2-b 3-c 4-f 5-d 6-a Complete these conversattion with have to, has to or had to A: What’s the problem with the safe? B: I’ve lost the combination I’ll call the have to locksmith now What a hassle A: What’s the hurry? B: I need to find Alima I’ve just heard she apply for the has to permits by next Monday A: Where were you this morning? B: In Samir’s office We sign the contract had to A: Why are the lights on in the office? It’s after seven B: The document controllers are working late They scan in the paperwork which have to arrived this afternoon so we can use it tomorrow A: Do you know where Pedro is? B: He go to the printer’s to pivk up the drawings has to 1haveto 2hasto 3hadto 4haveto had to Name the punctuation : , : ; : (): / : - : ‘ ‘: ii : Name the punctuation : full stop/period , : comma ; : semi - colon ( ) : brackets / : slash/forward slash - : dash ‘ ‘ : inverted commas ii : Roman numerals full stop/period comma semi-colon brackets (forward) slash dash/ hyphen inverted commas/speech marks Roman numerals Insert which or that, if necessary The letter I sent yesterday has come back: ‘not known at this address’ Have you seen the change order arived yesterday? I need a copy of the presentation you gave yesterday Where is the copy of the contract I asked for? He wants us to look at the drawings are in the archives Have you seen the change order which/that arrived yesterday? He wants us to look at the drawings which/ that are in the archives ... GF/004/013 GF/004/003 Load bearing walls 20 0 mm 25 0 mm Blinding concrete 1:3:5 1:3:6 GS BS [;] [.] Listening A Note should read 25 0 mm, not 20 0 Note (ii) should read 1:3:6, not... lot of documentation which is not in electronic format It is a requirement of state law Listening 1) Doccument controlers someone who are responsible for looking after the document 2) Because... needed 3) The difference between an RFI and RFI log is RFI log is a list of RFIs 4) Because a lot of documentation which isn’t electronic format 5) Because that is confidential documents Reading 4: