Exporing microsoft office 2013 ch09

Exploring Microsoft Office 2013 Excel Comprehensive by Mary Anne Poatsy, Keith Mulbery, Jason Davidson Chapter Multiple-Sheet Workbook Management Copyright © 2014 Pearson Education, Inc Publishing as Prentice Objectives • Work with grouped worksheets • Manage windows and workspaces • Insert hyperlinks • Insert a 3-D formula Copyright © 2014 Pearson Education, Inc Publishing as Prentice Objectives • Link workbooks • Audit formulas • Set up a Watch Window Validate data Copyright â 2014 Pearson Education, Inc Publishing as Prentice Working with Grouped Worksheets • Worksheets frequently contain similar content and formatting • Worksheets with like structure and formatting provide consistency and continuity • Grouping worksheets allows the same action to be done at the same time to all grouped worksheets Copyright © 2014 Pearson Education, Inc Publishing as Prentice Working with Grouped Worksheets • Grouping worksheets allows simultaneous: – Data entry – Structural changes – Formatting – Page layouts and printing Copyright © 2014 Pearson Education, Inc Publishing as Prentice Working with Grouped Worksheets Copyright © 2014 Pearson Education, Inc Publishing as Prentice Managing Windows and Workspaces • Worksheets can be: – Hidden and unhidden – Opened in another window – Arranged • • • • Tiled Horizontal Vertical Cascaded • Split Copyright © 2014 Pearson Education, Inc Publishing as Prentice Managing Windows and Workspaces Copyright © 2014 Pearson Education, Inc Publishing as Prentice Managing Windows and Workspaces Copyright © 2014 Pearson Education, Inc Publishing as Prentice Inserting Hyperlinks • Hyperlinks connect to: – Another location in the same/different worksheet – Another file – Web page – E-mail Copyright © 2014 Pearson Education, Inc Publishing as Prentice 10 Auditing Formulas • Worksheet Errors – Syntax—occurs when a formula or function violates correct construction • Misspelled function name or illegal use of an operator – Logic—incorrect construction produces inaccurate results • Wrong operator or cell reference in a function Copyright © 2014 Pearson Education, Inc Publishing as Prentice 20 Auditing Formulas Copyright © 2014 Pearson Education, Inc Publishing as Prentice 21 Auditing Formulas • Precedent cells—referenced in a formula • Dependent cells—contain formulas that refer to other cells • Trace Precedents and Trace Dependents —show relationships between cells and formulas • Tracer arrows—start in a precedent cell and end with an arrowhead at the dependent cell Copyright © 2014 Pearson Education, Inc Publishing as Prentice 22 Auditing Formulas Copyright © 2014 Pearson Education, Inc Publishing as Prentice 23 Auditing Formulas • Checking for and repairing errors • Error Checking button—checks for errors that have occurred in formulas anywhere in a worksheet • IFERROR function—checks a cell or a formula to see if an error results – Form is: =IFERROR(value,value_if_error) Copyright © 2014 Pearson Education, Inc Publishing as Prentice 24 Setting Up a Watch Window Copyright © 2014 Pearson Education, Inc Publishing as Prentice 25 Validating Data • Data validation—controls the data entered into a cell • Data validation can: – Warn and prevent users from entering incorrect data – Provide a list of valid data from which to choose – Allow specification and correction of data that can be entered – Display an input message alerting users that only specific types of data can be entered – Display an error message that appears when entering incorrect data Copyright © 2014 Pearson Education, Inc Publishing as Prentice 26 Validating Data Copyright © 2014 Pearson Education, Inc Publishing as Prentice 27 Validating Data Copyright © 2014 Pearson Education, Inc Publishing as Prentice 28 Validating Data Copyright © 2014 Pearson Education, Inc Publishing as Prentice 29 Summary • Worksheets can be grouped and ungrouped for ease of: – Data entry – Structural changes – Formatting – Layout and printing Copyright © 2014 Pearson Education, Inc Publishing as Prentice 30 Summary • Multiple worksheets can be displayed in a variety of arrangements • Hyperlinks can be used to link to several types of objects • Formulas can reference multiple worksheets or workbooks Copyright © 2014 Pearson Education, Inc Publishing as Prentice 31 Summary (cont.) • Formulas can be audited • Errors can be traced • Data can be validated Copyright © 2014 Pearson Education, Inc Publishing as Prentice 32 Questions Copyright © 2014 Pearson Education, Inc Publishing as Prentice 33 Copyright All rights reserved No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher Printed in the United States of America Copyright © 2014 Pearson Education, Inc Publishing as Prentice 34