Exporing microsoft office 2013 ch04

exploring Microsoft Office 2013 Volume by Mary Anne Poatsy, Keith Mulbery, Lynn Hogan, Amy Rutledge, Cyndi Krebs, Eric Cameron, Rebecca Lawson Chapter Excel Datasets and Tables Copyright © 2014 Pearson Education, Inc Publishing as Prentice Hall   Objectives • • • • • Freeze rows and columns Print large datasets Design and create tables Apply a table style Sort data Copyright © 2014 Pearson Education, Inc Publishing as Prentice Hall   Objectives (continued) • • • • Filter data Use structured references and a total row Apply conditional formatting Create a new rule Copyright © 2014 Pearson Education, Inc Publishing as Prentice Hall   Large datasets • A large dataset can be difficult to read Copyright © 2014 Pearson Education, Inc Publishing as Prentice Hall   Freezing Rows and Columns • Freezing keeps rows and columns visible during scrolling Copyright © 2014 Pearson Education, Inc Publishing as Prentice Hall   Freezing Rows and Columns • Figure 4.2 illustrates the effect of freezing rows – and column A Copyright © 2014 Pearson Education, Inc Publishing as Prentice Hall   Printing Large Datasets • The PAGE LAYOUT tab offers options to help print large datasets: – Print Titles – Page Breaks – Page Area Copyright © 2014 Pearson Education, Inc Publishing as Prentice Hall   Page Breaks • A page break indicates where data will start on a new printed page Copyright © 2014 Pearson Education, Inc Publishing as Prentice Hall   Setting a Print Area • A print area defines the range of data to print Copyright © 2014 Pearson Education, Inc Publishing as Prentice Hall   Print titles • Print titles indicate some rows or columns that will repeat at the top or side of each printed page Copyright © 2014 Pearson Education, Inc Publishing as Prentice Hall   10 Sorting by Multiple Columns • Multiple level sorts permits differentiation among records with duplicate data in the first sort 21 Copyright © 2014 Pearson Education, Inc Publishing as Prentice Hall Creating a custom sort • A custom sort can be created to arrange values in a customized fashion 22 Copyright © 2014 Pearson Education, Inc Publishing as Prentice Hall Filtering Data • Filtering is the process of displaying only records that meet specific conditions 23 Copyright © 2014 Pearson Education, Inc Publishing as Prentice Hall Filtering Numeric Data • Numeric filters can be applied to display a range of values 24 Copyright © 2014 Pearson Education, Inc Publishing as Prentice Hall   Date filters • Date filters can be applied to specific dates or date ranges 25 Copyright © 2014 Pearson Education, Inc Publishing as Prentice Hall   Using Structured References • A structured reference is a tag or use of a table element 26 Copyright © 2014 Pearson Education, Inc Publishing as Prentice Hall   Creating a Total Row • A total row appears as the last row of a table and offers statistical functions 27 Copyright © 2014 Pearson Education, Inc Publishing as Prentice Hall   Conditional Formatting 28 Copyright © 2014 Pearson Education, Inc Publishing as Prentice Hall   Applying the Highlight Cells Rule 29 Copyright © 2014 Pearson Education, Inc Publishing as Prentice Hall   Applying the Top/Bottom Rules 30 Copyright © 2014 Pearson Education, Inc Publishing as Prentice Hall   Displaying Data Bars, Color Scales, and Icon Sets 31 Copyright © 2014 Pearson Education, Inc Publishing as Prentice Hall   Creating a New Rule • The New Formatting Rule dialog box is used to create a customized rule 32 Copyright © 2014 Pearson Education, Inc Publishing as Prentice Hall   Summary • • • In this chapter, you have learned to manage large datasets by freezing rows and columns and controlling print options You understand table design and can create and format a table You can apply a table style and sort and filter data within a table Copyright © 2014 Pearson Education, Inc Publishing as Prentice Hall   33 Summary • • You can also use structured references in formulas and apply statistical functions in a total row Additionally, you can apply conditional formatting to add emphasis to records Copyright © 2014 Pearson Education, Inc Publishing as Prentice Hall   34 Copyright All rights reserved No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher Printed in the United States of America Copyright © 2014 Pearson Education, Inc Publishing as Prentice Hall   35