AX2012 ENUS FINII 07 tài liệu, giáo án, bài giảng , luận văn, luận án, đồ án, bài tập lớn về tất cả các lĩnh vực kinh tế...
Chapter 7: Intercompany Accounting CHAPTER 7: INTERCOMPANY ACCOUNTING Objectives The objectives are: • Review posting intercompany transactions • Review setup for intercompany accounting • Post an intercompany transaction • Trace an intercompany transaction Introduction You can use Intercompany accounting when accounting processes are centralized for subsidiaries or branch offices With Intercompany accounting, you can make a single entry, which posts to multiple companies Microsoft Dynamics® AX provides features to help you set up the system, process transactions, and trace intercompany transactions NOTE: Intercompany accounting provides ledger transactions for companies that transact with each other, including the appropriate due to and due from transactions-: whereas, intercompany trade is handled through sales order and purchase order documents Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement 7-1 Financials II in Microsoft Dynamics® AX 2012 Post Intercompany Transactions Transactions posted using the Intercompany functionality in Microsoft Dynamics AX cause posted activity to update multiple companies Before you review setups and processing activity, review the expected results Scenario Contoso Entertainment USA (CEU) must pay a voucher for 1,250 U.S dollars (USD), but Contoso Entertainment Consolidation (CEC) will cover the expense and the 250 USD tax The daily journal is posted in CEC The resulting entries are shown in the following figure: FIGURE 7.1 POSTING RESULTS FOR SCENARIO NOTE: Microsoft Dynamics AX makes the entries to the Intercompany accounts in both companies automatically 7-2 Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement Chapter 7: Intercompany Accounting Scenario CEU receives a monthly invoice for the rent of the office it shares with CEC The total rent is 1,000 USD CEU is responsible for 400 USD and CEC is responsible for 600 USD CEU makes the payment The resulting entries are shown in the following figure: FIGURE 7.2 POSTING RESULTS FOR SCENARIO NOTE: With Intercompany, both companies show activity posted to the Office Rental Fees account Intercompany Posting Setup When you use the intercompany accounting daily journal in Microsoft Dynamics AX, transactions posted in one company cause the related transactions to post automatically in the other company This occurs because the necessary setup is complete The required setup steps must be completed in both companies They include the following: • Create the necessary accounts in the chart of accounts • Set up journal names • Create the posting relationships between companies Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement 7-3 Financials II in Microsoft Dynamics® AX 2012 NOTE: The accounts that were created in the chart of accounts for due to/ due from must have the Account type field set to Balance for the posting to work correctly When the accounts in the Chart of Accounts and the journals are set up, you can set up the posting relationships between the companies Scenario Ken is the Controller at Contoso Contoso recently decided to start using the intercompany functionality in Microsoft Dynamics AX Ken must set up Contoso Entertainment USA (CEU) and Contoso Entertainment Europe (CEE) for Intercompany accounting Procedure: Chart of Accounts in CEU Follow these steps to verify that the Chart of Account accounts exist and are set up appropriately Verify that the company is CEU o If you are not in CEU, double-click the Company field on the status bar o Select CEU, and then click OK Click General ledger, click Common, and then click Main Accounts Locate account 130350, Inter-unit Receivable - CEE In the Main account type field, verify that the value is Balance sheet Locate account 211305, Due to CEE (Contoso Europe) In the Main account type field, verify that the value is Balance sheet Procedure: Journal Names in CEU Follow these steps to complete the setup for the journal names in CEU Click General ledger, click Setup, click Journals, and then click Journal names Verify that the IntJrn exists for Intercompany transactions 7-4 Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement Chapter 7: Intercompany Accounting Procedure: Chart of Accounts in CEE Now, Ken must set up Contoso Entertainment Europe (CEE) with the same functionality Follow these steps to complete the setup for CEE Double-click the Company field on the status bar Select CEE Click General ledger, click Common, then click on Main accounts Locate account 1260, due from CEU company In the Main account type field, verify that the value is Asset Locate account 3360, due to CEU company In the Main account type field, verify that the value is Liability Procedure: Journal Names in CEE Follow these steps to verify the setup for the journal name in CEE Click General ledger, click Setup, click Journals, and then click Journal names Verify that the IC journal exists for Intercompany transactions Follow these steps to review the posting relationship in CEU Double-click the Company field on the status bar Select CEU Click General ledger, click Setup, click Posting, and then click Intercompany accounting Click the New button to add a line In the Company accounts field, click the arrow to select the company with which the active (open) company will have Intercompany transactions - CEE In the Name field, the value populates based on the Company accounts setup Click the Debit account arrow, and then click the account that will be debited for Intercompany transactions - 130350 Click the Credit account arrow, and then click the account that will be credited for Intercompany transactions - 211305 Click the Journal arrow, and then click the Journal that will be used - IC Close the Intercompany accounting form Procedure: Posting Relationship - CEE Double-click the Company field on the status bar Select CEE, and then click OK Click General ledger, click Setup, click Posting, and then click Intercompany accounting Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement 7-5 Financials II in Microsoft Dynamics® AX 2012 Click the New button to add a line In the Company accounts field, click the arrow to select CEU In the Debit account field, enter 1260 In the Credit account field, enter 3360 In the Journal field, click the arrow to select IntJrn Close the form NOTE: Regardless of the direction of posting between company accounts, both companies must have intercompany accounts set up for the other company accounts Any errors in the setup will cause errors in Validate and Post in the journals Post an Intercompany Transaction After the setup is complete for intercompany accounting, create and post intercompany transactions Microsoft Dynamics AX will create intercompany entries automatically using the ledger accounts and journals that are set up Scenario Vince, the Operations Manager at Contoso Entertainment USA (CEU), and Ellen, the Warehouse Manager for Contoso Entertainment Europe (CEE), traveled together to a trade show in December 2010 Vince charged both of the airline tickets (700 USD each) to his credit card Procedure: Create a Journal Follow these steps to create a journal Verify that you are in CEU If you are not, switch companies by clicking CEU on the status bar Click General ledger, click Journals, and then click General journal Click the New button to add a line Click the Name arrow, and then click IntJrn HINT: When you make the initial entry, you not need to use the Intercompany daily journal that was set up - that journal is used in the related company to record the automatic Intercompany entries You can initiate an Intercompany entry from any kind of journal 7-6 Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement Chapter 7: Intercompany Accounting Procedure: Enter Journal Line Follow these steps to enter the journal line to record the 700 USD expense From the Journal form with the new journal entry selected, click the Lines button In the Date field, enter 12/31/2010 In the Account field, enter 601500 This is the account to which the expense was originally posted In the Description field, enter December airfare In the Debit field, enter 700 Click the General tab In the Offset company accounts field in the Offset account field group, click the arrow to select the correct company - CEE HINT: When you select a company in the Company accounts field, Offset company accounts field, or both, all companies are available However, posting will only work between companies that have intercompany posting accounts set up In the Offset account field, enter 6650 HINT: Post Intercompany transactions to Ledger accounts, Customer accounts, Vendor accounts, and Bank accounts by using the Offset account type field to make the selection Click the Post button, and then click Post An Infolog form will appear with information about the post process 10 Click the Close button NOTE: When the entry posts, the Infolog form that displays shows that two vouchers posted, one for each company This helps verify that the automatic entry posted in the other company Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement 7-7 Financials II in Microsoft Dynamics® AX 2012 Trace an Intercompany Entry After you make an entry that affects two companies, verify that the entry is made to the correct accounts The following figure shows which accounts should be affected for each company based on the previous demonstration FIGURE 7.3 EXPECTED POSTING RESULTS FOR SCENARIO This demonstration shows how to trace the activity in Microsoft Dynamics AX Procedure: Trace the Intercompany Entry through the Account Transactions Form in CEU Follow these steps to trace the entry in Contoso Entertainment USA (CEU) Select the appropriate company - CEU Click General ledger, click Common, and then click Main accounts Double-click the line for account 601500, then click the Posted button on the tool bar Locate and highlight the Intercompany entry for 700 USD, then click on the Transaction origin button On this form, notice the credit entry that posted on 12/31/2010 for the 700 USD intercompany transaction Close the form 7-8 Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement Chapter 7: Intercompany Accounting Procedure: Trace the Intercompany Entry through the Account Transactions Form in CEE Follow these steps to trace the entry in Contoso Entertainment Europe (CEE) Double-click the company field on the status bar Select CEE, and then click OK Click General ledger, click Common, and then click Main accounts Double-click click the line for account 601500, then click the Posted button on the tool bar Locate and highlight the Intercompany entry for 700 USD, then click on the Transaction origin button On this form, notice the credit entry that posted on 12/31/2010 for the 700 USD intercompany transaction Close the form Procedure: Trace the Intercompany Entry through the Voucher Transactions Form in CEE Follow these steps to view the complete journal entry in CEE Verify that you are in CEE If you are not, switch companies Click General ledger, click Inquiries, and then click Audit trail Click the appropriate journal entry, and then click the Voucher transactions button In the Voucher transactions form, note the 700 USD credit to the Due to CEU company account and corresponding debit to the Travel expenses employee account Procedure: Trace the Intercompany Entry through the Voucher Transactions Form in CEU Follow these steps to view the complete journal entry in CEU Double-click the company field on the status bar Select CEU Click General ledger, click Inquiries, and then click Voucher transactions Highlight the General journal entry in the upper pane and click the OK button View the 700 USD debit to the Due from CEE (Contoso Europe) account and the corresponding credit to the Travel expense account by clicking the Transaction origin button Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement 7-9 Financials II in Microsoft Dynamics® AX 2012 Lab 7.1 - Enter and Post an Intercompany Transaction During this lab you will post a intercompany transaction Scenario Ken, the Controller at Contoso Entertainment USA (CEU), received an invoice for office supplies that were ordered by Contoso Entertainment Europe (CEE) Record an entry in CEU that will post the intercompany entry to CEE Use the following information to post an entry in CEU using the general journal Field Value Date November 15, 2010 Debit 6300, Office operational expenses Credit 110180, Petty cash account Amount 300 USD Challenge Yourself! Help Ken enter the data and post the entry Need a Little Help? • Verify that you are starting in the CEU company • Select CEE on the General tab of the Journal voucher form Step by Step Verify that you are in CEU o If you are not, click the company field on the status bar and select CEU Click General ledger on the Navigation pane, click Journals, and then click General journal Click the New button to add a line In the Name field, click the arrow to select IntJrn Click the Lines button Enter 11/15/2010 in the Date field Click the Account arrow, and then click 110180 In the Credit field, enter 300 7-10 Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement Chapter 7: Intercompany Accounting Click the General tab 10 In the Offset company accounts field in the Offset account field group, click the arrow to select CEE 11 Click the Offset account arrow, and then click 6300 12 Click the Post button, and then click Post 13 Click the Close button to close the Infolog 14 Close the Journal form Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement 7-11 Financials II in Microsoft Dynamics® AX 2012 Lab 7.2 - Trace an Intercompany Transaction During this lab you will trace a intercompany transaction Scenario Ken, the Controller at Contoso Entertainment USA (CEU), wants to verify that the entry that was booked for office supplies posted to the appropriate accounts in CEU and CEE Challenge Yourself! Help Ken trace the entry in CEU and CEE by using the Voucher Transactions form Need a Little Help? Review the activity in each company Step by Step Verify that you are in CEU o If you are not, click the company field on the status bar and select CEU Click General ledger, click Inquiries, and then click Voucher transactions Highlight the General journal entry in the upper pane and click the OK button Locate and review the lines for the Intercompany transaction, and then close the form Click the company field on the status bar and select CEE Click General ledger, click Inquiries, and then click Voucher transactions Highlight the General journal entry in the upper pane and click the OK button Locate and review the lines for the Intercompany transaction, and then close the form 7-12 Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement Chapter 7: Intercompany Accounting Summary Intercompany accounting can help by providing a single entry point for transactions that must be recorded to multiple companies Making transactions from a single company saves data entry time and provides a guarantee that transactions affecting multiple companies are recorded in each company In addition, Microsoft Dynamics AX simplifies your ability to trace the entries through the system Microsoft Dynamics AX has the functionality that is required by most companies that process intercompany transactions This includes the ability to efficiently record intercompany sales orders, purchase orders, and cash disbursements Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement 7-13 Financials II in Microsoft Dynamics® AX 2012 Quick Interaction: Lessons Learned Take a moment and write down three key points you have learned from this chapter 7-14 Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement