AX2012 ENUS FINII 02

AX2012 ENUS FINII 02 tài liệu, giáo án, bài giảng , luận văn, luận án, đồ án, bài tập lớn về tất cả các lĩnh vực kinh tế...

Chapter 2: Use and Manage Budgets CHAPTER 2: USE AND MANAGE BUDGETS Objectives The objectives are: • Describe how to enter budget data • Describe how to use budget control on a purchase order • View the status of budget register entries and inquire about budgets • Describe the features supported by the system for transferring budget data from a third-party application or by using the Microsoft Office Excel® add-in • Reviewing budgeting integrations • Describe the steps for transferring a Ledger budget Introduction After you have set up and configured basic budgeting you can begin entering budget amounts If you plan to use Budgeting workflows, create the workflows, and then assign them to budget codes before you begin to make budget register entries Also, if you plan to use budget control, configure budget control before you enter budget amounts The Budget amounts topic reviews how to create and manage budget register entries This includes entering original budget amounts, creating recurring amounts, allocation amounts across dimensions or periods In addition the process for creating budget revisions and budget transfers is reviewed This course examines how to view the status and history of a budget The process for using budget control on source documents and accounting journals is also reviewed In addition, the integration of Cost budgeting, Service budgeting, Project budgeting, and Fixed asset budgeting are introduced Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement 2-1 Financials II in Microsoft Dynamics® AX 2012 Budget Amounts The budget data is entered through the Budget register entry form which consists of a header and lines The header information is applied to the whole budget register entry and the lines (account entries) are where budget amounts for specific dimension combinations are entered Procedure: Create Budget Register Entries To create budget registry entries, follow these steps: Open Budgeting > Common forms > Budget register entry Click Budget register entry in the New group of the Action Pane FIGURE 2.1 BUDGET REGISTER ENTRY FORM Select the Budget model (identifier of budget) whose budget balance will be affected by the processing of this transaction Select the Budget transaction code to classify the budget register entry Optionally, specify a Reason code for the budget register entry Set the focus in the lines grid The Date for the budget register entry line determines the period that the budget will be recorded to Select an Account structure NOTE: The step of assigning an account structure to a budget account entry is required because not all dimensions in an account structure may be enabled and the same budget enabled dimension may be in use within multiple account structures for the chart of accounts 2-2 Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement Chapter 2: Use and Manage Budgets Enter the Dimension values for the budget enabled dimensions The order in which the dimensions are entered is based on the order in which the dimensions appear within the account structure Enter the budget Amount and the budget Amount type The budget amount type will default to expense, but can be changed The amount type is needed since the main account is not a required element for budgeting 10 Specify the transaction Currency 11 Click Update the budget balances on the Action Pane By taking this action, the budget balance for the budget model and dimension combination will be updated based on the amount for the period in which the line date falls Procedure: Create a Budget Transfer You can create budget transfers by creating a budget register entry that has a budget code that is associated with the Transfer budget type You decrease the budget of one or more financial dimension values, and then increase the budget of other financial dimension values by the same amount Open Budgeting > Common > Budget register entries On the Action Pane, click Budget register entry On the Budget register entry FastTab, select a budget model and a budget code that is associated with the Transfer budget type In the Budget account entries grid, click Add line Enter the account structure and financial dimension values to transfer a budget amount from Enter a negative amount, such as -1000.00 Click Add line to add a line for the account structure and financial dimension values that you want to transfer the budget amount to Then enter a positive amount, such as 1000.00 If multiple accounts must be used to increase the budget of the financial dimension values that are receiving the budget amount, add lines, and then enter a negative amount on each line Click Update budget balances and then click OK Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement 2-3 Financials II in Microsoft Dynamics® AX 2012 Procedure: Create a Budget Transfer When You Create Another Entry You can create a budget transfer when you are creating a budget register entry For example, if you notice that a manual budget reservation will exceed the budget, you can create a budget transfer to satisfy the over-budget condition You can also create budget transfers from source documents such as purchase orders and invoices, and from accounting journals Open Budgeting > Common > Budget register entries On the Action Pane, click Budget register entry to create a budget register entry On the Budget register entry FastTab, select a budget model and a budget code NOTE: You can create a transfer from any of the budget types, such as Original budget or Revision In the Budget account entries grid, click Add line Then enter the date, account structure, financial dimension values, amount, and amount type Save the line 2-4 Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement Chapter 2: Use and Manage Budgets Click Create transfer to open the Create budget transfer form FIGURE 2.2 CREATE BUDGET TRANSFER FORM Verify the information at the top of the form Then enter the From date, Account structure, From financial dimension values, and Amount IMPORTANT: To decrease the budget for the from financial dimension values, you must enter a negative amount The amount that is transferred from one or more financial dimension values must equal the amount that is transferred to the selected financial dimension value The transaction total at the bottom of the form must be zero (0) Click Update budget balances a If workflow is activated for the budget code that you selected for the budget transfer, a message informs you that the budget transfer request is submitted to workflow b If workflow is not activated, click OK, or enter batch criteria Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement 2-5 Financials II in Microsoft Dynamics® AX 2012 Procedure: Create Recurring Budget Register Entries For some expenses, such as rent or lease, the amount that is budgeted will typically be the same amount for each period You can replicate a budget account entry to accommodate this need For example, you decide to create a budget account entry every month until 12/31/2010 You perform this function on 6/22/2010 Therefore, after you apply this function, you will have budget transaction line for every month through the end of the year To create a recurring budget register entry, follow these steps: Open Budgeting > Common > Budget register entries On the Action Pane, click Budget register entry to create a budget register entry On the Budget register entry FastTab, select a budget model and a budget code In the Budget account entries grid, click Add line Then enter the financial dimension values, amount, and amount type Click Enter recurrence FIGURE 2.3 ENTER RECURRENCE INFORMATION DIALOG Enter the Interval type, Interval, and Expiration date, and then click Create In the Budget account entries grid, verify the new lines, and then click Update budget balances Click OK, or enter a batch criteria 2-6 Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement Chapter 2: Use and Manage Budgets Procedure: Allocate a Budget Amount Across Dimension Values Budget allocation terms can be used to define a pre-determined allocation to dimension values by percentage For example, if specific budgeted amounts for travel are allocated based on a percentage by department; that allocation can be defined by using an allocation term that is later used when you creating budget amounts The use of an allocation term provides an automated way to create the breakdown of a budget amounts across dimension values or combinations of dimension values To perform this function setup of budget allocation terms is required Open Budgeting > Common > Budget register entry Follow the steps outlined in Procedure: Entering Budgets to create a budget account entry and save it Select the line that you just created Click the >> (more) button and select Allocate to dimensions This opens the dialog box where you can select the budget allocation term to apply FIGURE 2.4 ALLOCATE TO DIMENSIONS DIALOG Select the Allocation term and then click Allocate Notice that the original budget account entry is reversed and new budget account entries are created based on the definition of the budget allocation term Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement 2-7 Financials II in Microsoft Dynamics® AX 2012 In the Budget account entries grid, verify the new lines A reversal entry is created for the budget account that you specified, and new budget account entries are created based on the allocation that you selected Click Update budget balances Click OK, or enter a batch criteria Procedure: Allocate Budget Amounts Using a Period Allocation Key Period allocation keys let you define allocations by percent to specific periods The period allocation key functionality is not new to Microsoft Dynamics AX 2012 and can be defined from General ledger > Setup > Periods > Period allocation key Define the Period allocation key and give it a name on the Period allocation key form Click Lines and create lines You can allocate percentages by month You can also specify the dimension values that should be allocated the defined percentage Click the Financial dimensions tab and enter the dimensions values To apply the period allocation key to a budget account entry click Allocate across periods from the Budget register entry form After applying the period allocation key, a reversal is created for the budget account entry The budget account entry is entered together with a new budget account entry that is based on the percent allocation by month which is defined in the period allocation key FIGURE 2.5 ALLOCATE ACROSS PERIODS DIALOG 2-8 Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement Chapter 2: Use and Manage Budgets Lab 2.1 - Create and Manage Budgets This lab provides practice for creating and allocating budget register entries Scenario Contoso has recently expanded their business and has decided to create a contract with a local distributor to purchase car audio equipment in bulk over the course of the next year The quantities of the equipment to be shipped will vary monthly based on the projected sales for a given month Brad, the Budget Manager, must update the budget to account for the additional expenses He will use a period key to allocate the amounts over each month based on the projected sales curve Challenge Yourself! Use the information that is provided in the scenario to create a new budget register entry, and allocate the amounts over the 12-month period by using the Sales curve period allocation key The following table provides additional details Field Value Budget model SUB1 Budget code Budget Account structure Account structure Dimension values 140120: Car Audio Receipts Amount 65,000.00 USD Need a Little Help? • Create a new budget register entry • Add an account entry to the budget register entry • Allocate the amount across periods using the sales curve period allocation key Step by Step To create and manage budgets, follow these steps: Open Budgeting > Common > Budget register entries Click Budget register entry in the New group of the Action Pane Select "SUB1" for the Budget model Select "Budget" for the Budget code to classify the budget register entry Click the Budget account entries tab and then click Add line Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement 2-9 Financials II in Microsoft Dynamics® AX 2012 Type the Date for the budget account entry that determines the period that the amount will be recorded to Select "Account structure" in the Account structure field Enter the Dimension values "140120" Enter "65,000.00" in the Amount field 10 Specify the transaction Currency as "USD" 11 Save the record by pressing Ctrl+S 12 Click Allocate across periods 13 Select "20: Sales curve" from the list, and then click Allocate The system will automatically reverse the original budget account entry and create new budget account entries for each period 14 Click Update budget balances 15 Click OK to process budget register entries When the process is finished, the Infolog form will open Click Close to exit the Infolog form 16 Close the Budget register entry form 2-10 Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement Financials II in Microsoft Dynamics® AX 2012 Lab 2.3 - Use Budget Control on a Purchase Order This lab will provide practice using budget control on a purchase order Scenario Recently, administrative expenses are larger than previous years because of additional shifts at the manufacturing plants Ken, the Controller, has decided that the budget available for the Administrative Expense account (606300) should be increased He must first establish the budget amounts, and then users can start to enter the expenses Challenge Yourself! Use the information provided in the scenario to set up the budget register entries Use the information in the following table to guide you Field Value Budget model SUB1 Budget code Budget Account structure Account Structure - P&L Dimension values 606300 Budget amount 10,000 USD Create a new purchase order for Topaz Electronics for 1000 pieces in the procurement category of Audio > Receivers > 2.1 Perform a budget check on that order and review the budget check errors and warnings Next, decrease the quantity on the purchase order to 19 and perform another budget check When you are finished, confirm the purchase order Use the information in the following table to guide you 2-16 Field Value Dimension values 606300 - OU_1 - OU_4571 - Conference/Seminar Vendor 1201: Topaz Electronics Procurement category Audio > Receivers > 2.1 Quantity 1000 ea/19 ea Unit price 199.95 Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement Chapter 2: Use and Manage Budgets Need a Little Help? • Create a new Budget register entry • Update budget balances • Open Accounts payable > Common > Purchase orders > All purchase orders, and then click Purchase order in the New group of the Action Pane • Select vendor 1201: Topaz Electronics and then add a new line to the purchase order • Select the Financials tab and select Distribute amounts • Enter the ledger account • Click Financials > Perform budget check, and then click to review the errors.Financials > Budget check errors and warnings • Decrease the quantity on the purchase order • Click Financials > Perform budget check • Confirm the Purchase order Step by Step: Create Budget Register Entries To create budget register entries, follow these steps: Open Budgeting > Common > Budget Register Entries Click Budget register entry in the New group of the Action Pane Select "SUB1" in the Budget model field, and then select "Budget" in the Budget code field Save the record Click Add line in the Budget account entries FastTab Select "Account structure - P&L" in the Account structure Enter "606300: Administrative Expenses" in the Dimension values field Enter "10,000" into the Amount field Save the record and then click Update budget balances to update the budget amounts for the budget enabled dimensions 10 Click OK to complete the update 11 When the process is finished, click Close on the Infolog form, and then close the Budget register entry form Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement 2-17 Financials II in Microsoft Dynamics® AX 2012 Step by Step: Use Budget Control on a Purchase Order To use budget control on a purchase order and follow the reservation through to confirmation, follow these steps: Open Accounts payable > Common > Purchase orders > All purchase orders Click Purchase order in the New group of the Action Pane, and then select vendor 1201: Wingtip Toys Electronics, and then click Yes to transfer the address Click OK to create the purchase order, and then a new line will be added to the Purchase order automatically Select the Procurement category Audio > Receivers > 2.1 Enter "1000" in the Quantity field, enter "ea: each" in the Unit field, and then enter "199.95" in the Unit price field Enter the accounting distributions by clicking Financials > Distribute amounts Enter Ledger account: "606300", and then close the Accounting distributions form Click Financials > Perform budget checking An error message is received warning the user that the budget has been exceeded Close the Infolog form, and then click Financials > Budget check errors or warnings 10 Review the errors or warnings in the Budget check errors or warnings form, and then close the form when you are finished 11 Change the Quantity on the purchase line to 19, and then click Financials > Perform budget checking 12 Notice the green validation check box on the left side of the purchase line grid row Confirm the purchase order by clicking the Purchases tab on the Action Pane and then click Confirm 13 Close the Purchase order form 2-18 Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement Chapter 2: Use and Manage Budgets Budget Reporting and Inquiries Budget register entries let you track and audit budget activities, and can be used with workflow and with budget control You can view budget register entries, budget control statistics, and actual versus budget totals from the following list pages and forms: • Budget register entries (Open Budgeting > Common > Budget register entries.) • Budget control statistics (Open Budgeting > Inquiries > Budget control statistics.) • Ledger - actual vs budget inquiry (Open Budgeting > Inquiries > Actual vs budget.) View the Status of Budget Register Entries You can view all of the budget register entries on the Budget register entries list page You can select multiple draft budget register entries and update the budget balances at the same time You can also work with budget register entries that are submitted to workflow If you select or open a budget register entry that is submitted to workflow, a yellow information bar appears at the top of the Budget register entries list page and the Budget register entry form This bar includes status information and options Near the right side of the workflow status bar, you can click the View workflow instructions icon for any instructions that were included when the workflow was set up The Budget register entry status field displays either Draft or Completed The Source document field displays the identifier of the source document that a budget register entry originated from For example, a Transfer budget register entry could have originated from a purchase order Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement 2-19 Financials II in Microsoft Dynamics® AX 2012 Procedure: View Budget Control Statistics You can view the budget balances for a budget cycle and budget model from the Budget control statistics form Open Budgeting > Inquiries > Budget control statistics FIGURE 2.7 BUDGET CONTROL STATISTICS FORM Select a budget cycle and enter other information for the inquiry For additional details, select a line in the grid and then click one of the following buttons: Actual expenditures, Revised budget, Encumbrances, or Pre-encumbrances 2-20 Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement Chapter 2: Use and Manage Budgets Procedure: View Actual Versus Budget Amounts in an Inquiry The budget amounts that are displayed in the Ledger - actual vs budget inquiry form are the sum of expense and revenue budget amounts for the financial dimension value that you select The actual amounts are a sum of the debits and credits that were processed for the financial dimension value Open Budgeting > Inquiries > Actual vs budget Select a budget model Click Select to open a query form where you can enter criteria to specify a financial dimension value Click OK Enter information in the Fiscal year fields Click Update totals FIGURE 2.8 LEDGER - ACTUAL VS BUDGET INQUIRY FORM NOTE: If the Public Sector configuration key is selected and budget register entries for Preliminary budget or Apportionments are used, the processed budget amounts on these inquiries could include preliminary or apportioned budget amounts Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement 2-21 Financials II in Microsoft Dynamics® AX 2012 Procedure: Generating a Budget Report To run a budget report, follow these steps: Open Budgeting > Reports > Budgets, and then click the desired report from the folder Enter any report parameters required Click Select to enter additional filtering criteria Click OK to initiate the report Budget Transaction Web Services Budgets are frequently created outside Microsoft Dynamics AX by using a variety of budget formulation tools and software If you are using Microsoft Dynamics AX 2012 budget control functionality, you may have to bring this information into Microsoft Dynamics AX In addition, you may want to create, update, delete, and read existing budget register entries from a third-party product This feature provides a web service for budget register entries to communicate with the third-party applications and enables organizations to Create, Read, Update, and Delete budget register entries Scenario: Importing Budget Register Entries Brad, the Budget manager, has developed an annual budget for Contoso by using a Microsoft Office Excel spreadsheet to create the budget amounts Now, he wants bring the data into Microsoft Dynamics AX He starts the budget transaction service and the budget register entries are created or updated in Microsoft Dynamics AX Integrated Budgeting The Budgeting module is integrated with budgeting features that are available in other modules There are four modules with budgeting features that are integrated with the Budgeting module: • Cost accounting budgets • Service management budgets • Project management and accounting budgets • Fixed asset budgets The following topics provide an overview of the budgeting features For more information about these features, refer to the help 2-22 Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement Chapter 2: Use and Manage Budgets Cost Accounting Budgeting Cost accounting budgeting is a forecasting feature that enables you to plan costs for the future It extends the budgeting functionality of the general ledger, and makes it possible to transfer budget amounts from the general ledger The Cost accounting module has two separate forecast functions: budgeting, which is standard functionality, and flexible planning, which is an advanced budgeting functionality and requires special licensing If you want to plan costs, you must first create a budget model using one of the following budget model types: • Cost accounting budget • Ledger budget • Flexible budgeting The Budget overview form provides an overview of all budget costs To receive an overview of budget costs using all budget models, you can aggregate these budget models by linking them to each other as submodels on the Submodel tab of the Budget model form When you create budgets, you must distinguish between the following: • Cost budget - used to create budgets based on cost categories • Service budget - used to create budgets based on service categories NOTE: You can import and export cost accounting budgets to and from the Budgeting module Cost and Service Budgeting Cost budgeting is used to plan costs for cost categories and service budgeting is used to plan services (quantities) for service categories You can enter budget values in cost and service budgets in the Cost budget and Service budget forms • Open Cost accounting > Journals > Cost budget • Open Cost accounting > Journals > Service budget Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement 2-23 Financials II in Microsoft Dynamics® AX 2012 The Budget form also shows budget costs and services for all dimensions, and cost and service categories that contain budget values for a selected Budget model You can choose between three methods of allocation for cost and service budgeting in the Method field on the General tab: • None: no allocation is used You enter an amount for a selected cost category and a date • Period: allocates budget costs for a unit of a future period You must specify: Quantity, Unit, and End date • Example: if quantity = and unit = month, the specified amount is posted every month up to the end date • Key: allocates budget costs according to a selected Period key, which is set up in General ledger NOTE: The Total amount field in the Cost budget form and the Total quantity field in the Service budget form, which display total budget costs or quantities for a certain future period, are updated automatically when you use the Period and Key methods of budget cost allocation Project Budgets Microsoft Dynamics AX supports two methods for projecting and controlling project costs and revenues: project budgeting and project forecasting By using project budgeting, you can enter estimated revenues and costs for a project and then use it to control actual project transactions Project budgeting is a simpler method than forecasting, although it does integrate with forecast models It uses a single entry form for original budget details and for revisions, and it allows projections based only on amount, category, or activity In project budgeting, all original budgets and revisions must be sent to project workflow for approval Workflow gives you increased control over the process and creates a change history record Project budgeting resembles general ledger budgeting but can be set up more quickly and efficiently Many of the options in general ledger budgeting, such as number sequences or currency, not have to be set up separately for projects Project budgets are automatically associated with two forecast models, one for original budget and one for remaining budget This is so that reports that are based on forecast models can use budget data When a project budget is committed, the system creates forecast transactions based on the associated models, which are used for reporting and control purposes 2-24 Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement Chapter 2: Use and Manage Budgets Budget control is used in project budgeting to make it possible for actual and budgeted transactions to be compared You set up and enable project budget control individually for each project If you use the default settings, budget checking is performed when transactions are posted If you prefer to have budget checking done before transactions are posted, you can set up budget checking for specific transaction types When actual transactions are entered, the balance amounts in the remaining budget are reduced This creates an audit trail for each event, which simplifies the process of tracking revisions Fixed Asset Budgets You can create budgets for fixed asset value models The budget journal for fixed assets is very similar to the fixed assets ledger journal Both manual transaction entry and the functionality of proposals are identical to those of the fixed assets ledger journal It is possible to generate a budget-related depreciation proposal corresponding to the depreciation proposal in the fixed asset ledger journal To update fixed assets budgets in General ledger, the same accounts are used as accounts set up for realized fixed asset transactions, which are the accounts from the Fixed asset posting profiles form The transaction type of the budget line, together with the fixed asset and the value model of the budget journal line, will be used to update the accounts in the posting profile You can post fixed asset budget journals in the following ways • Open Fixed assets > Journals > Fixed asset budget • Open Budgeting > Setup > Budget models • To view and transfer fixed asset budget journals to the ledger, use the Fixed assets budget register entries form (Open Fixed assets > Inquiries > Fixed assets budget register entries.) • To view fixed asset budget journals, use the Future value of fixed assets form (Open Fixed assets > Reports > Budget > Future value of fixed assets.) NOTE: The fixed asset budget journal includes the functionality of proposals for entering budgets Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement 2-25 Financials II in Microsoft Dynamics® AX 2012 Transfer Budgets To and From General Ledger You can import and export budgets to and from the General Ledger Procedure: Transfer a Budget Perform the following steps to transfer budget data: Click Cost accounting > Journals > Budget overview In the Budget model field, select a Budget model of the type Cost accounting budget Click Transfer budgets In the Upgrade job field, select the direction you want to move the budget values (either Transfer from or Transfer to) Transfer from will transfer existing budget amounts from General ledger into the selected Cost accounting budget Transfer to will transfer existing Cost accounting budget amounts into the selected General ledger budget Select a Budget model from the General ledger Select the Delete budget before updating check box to reverse existing budget values in the actual budget Summary Budgeting has provided an overview of the budgetary control features that are introduced in Microsoft Dynamics AX The key areas are as follows: • Commitment Accounting which is also known as Encumbrance Accounting • Budget Control Configuration steps • Introduction of Workflow for certain types of budget register entries • Budget Transaction Web Services to interface with external budgeting tools • Dimensions for Budgets to determine which dimensions within the account structure(s) that are associated with the chart of accounts are available for budgeting These new features will help organizations enforce tighter budgetary control and improve their efficiency, as far as financial goals are concerned 2-26 Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement Chapter 2: Use and Manage Budgets Test Your Knowledge Test your knowledge with the following questions Budget control rules can be defined for which of the following? ( ) One dimension value ( ) Any combination of dimension values ( ) All dimension values for a specified dimension Match the terms on the left with their definitions on the right side: _ Budget checking rules _ Allocation terms _ Period allocation keys _ Budget cycle time spans _ Budget threshold _ Commitment accounting a Enables the posting of expenses before the creation or collection of the underlying documents and before those committed funds are paid out b Used to define which source documents should validate against the budget control configuration c Used to provide warning messages to user or to define limits for users to prevent them from exceeding the budget d Lets you define allocations by percent to specific periods e Determines the length of a given budget f Used to define a pre-determined allocation to dimension values by percentage The main account must be included as one of the dimensions on the budget control configuration ( ) True ( ) False Which of the following business documents can have budget control enabled? (Select all that apply) ( ) Purchase requisitions ( ) Request for quotes ( ) Purchase orders ( ) Vendor invoices Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement 2-27 Financials II in Microsoft Dynamics® AX 2012 Quick Interaction: Lessons Learned Take a moment and write down three key points you have learned from this chapter 2-28 Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement Chapter 2: Use and Manage Budgets Solutions Test Your Knowledge Budget control rules can be defined for which of the following? ( ) One dimension value (•) Any combination of dimension values ( ) All dimension values for a specified dimension Match the terms on the left with their definitions on the right side: b Budget checking rules f Allocation terms d Period allocation keys e Budget cycle time spans c Budget threshold a Commitment accounting a Enables the posting of expenses before the creation or collection of the underlying documents and before those committed funds are paid out b Used to define which source documents should validate against the budget control configuration c Used to provide warning messages to user or to define limits for users to prevent them from exceeding the budget d Lets you define allocations by percent to specific periods e Determines the length of a given budget f Used to define a pre-determined allocation to dimension values by percentage The main account must be included as one of the dimensions on the budget control configuration ( ) True (•) False Which of the following business documents can have budget control enabled? (Select all that apply) (√) Purchase requisitions ( ) Request for quotes (√) Purchase orders (√) Vendor invoices Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement 2-29 Financials II in Microsoft Dynamics® AX 2012 2-30 Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement