Selling To The Public Sector 2009 wo notes

Selling To The Public Sector 2009 A Presentation For Suppliers Procurement Reform • Public Procurement Reform Programme • Workstreams: Collaborative Contracting, People and Skills, Competitive Supply Base, Management Information, Policy and Best Practice, eCommerce • Policy Handbook: http://openscotland.gov.uk/Publications/20 08/12/23151017/0 Governance • Public Procurement Reform Board • Procurement Advisory Committee • Single Point Of Enquiry: http://www.scotland.gov.uk/Topics/Governm ent/Procurement/Selling/supplier-enquiries Major Influences • The new EU Procurement Directive • The McClelland Review of Public Sector Procurement in Scotland • The Scottish Executive Efficiency Agenda • Increasing commitments to sustainability • The drive towards trading electronically • Freedom of Information The EU Directive • Increased Requirement For Competition At All Levels • Increased Allowance for Sustainability Criteria • Provision For Electronic Business • Provision For Framework Arrangements • Competitive Dialogue • Increased Willingness To Take Legal Action • Mandatory Standstill Period The McClelland Review • http://www.scotland.gov.uk/Publications/2006/0 3/14105448 • 80+ Recommendations • Aims To Save £200M Per Year • Collaboration on A, B, and C Commodities • Public Procurement Reform Board/Procurement Advisory Group • Orders Required For EVERY Invoice • Suppliers’ Charter: http://www.scotland.gov.uk/Topics/Government/ Procurement/Selling/Supplierscharter2/ Benefits Of Collaboration • Reduced Duplication of Procurement Effort • Better utilisation of scarce resources and skills • Aggregation of spend to create greater purchasing power which will in return result in greater cost savings • A less complex and more efficient interface to suppliers utilising the efficiency of systems and other refinements of e-trading • Spread of best practice including sharing of market intelligence Category A Commodities • • • • • • • IT Hardware IT Standard application software Telecoms (including mobile telephony) Travel Stationery Office Supplies Certain professional services and consulting (requires further definition) • Light vehicles Scotland Excel • Local Authority Centre of Excellence/Expertise • Overall Governance of Local Authority Category B Commodities • Regional Offices • Timescales Governance • Joint Committee, Elected Members for all Member Councils • Executive Sub-Committee • Chief Executives Management Group • Scottish Local Government Procurement Forum Public Procurement Tips  If you are not sure of anything, ask the buyer in good time  Remember that at the Invitation to Tender stage you are being evaluated in line with the criteria identified  Remember, your bid will be evaluated only on the information you provide as part of the tender process  Request feedback about your proposal to allow you to identify areas for improvement when submitting your next tender Understanding the Evaluation of Tenders  All public sector organisations must ensure they obtain value for money In Scotland, it is policy to award contracts on the basis of Most Economically Advantageous Tender (MEAT) To assess MEAT, a quality: price ratio will be applied  HIE typically apply this ratio on an 80:20 split The relative importance of the criteria on which the contract will be awarded will be listed in the tender documentation Supplier Opportunities Subcontracting opportunities  Some of the highest-value government contracts may go to large companies Smaller or newer organisations may become engaged in these contracts through: -sub-contracting, -partnering/consortia -consultancy work  You can identify and contact a supplier who won a major contract through the Public Contracts Scotland and the HIE website Supplier Opportunities Collaboration • • • • Collaboration on public sector contracts is now a high priority Public Sector will be using these contracts more frequently The aim of this is to achieve value for money Opportunities for H&I businesses: - Offer to service the contracts in our area - Bid for these when they appear - Work in partnership with others - Attend national supplier briefing days advertised on PCS Supplier Opportunities Freedom Of Information • Request winning tender submissions • All tender submissions are subject to FOI • Monitor Contract Award Notices and request winning submissions • Request feedback Further Information on Public Procurement •www.scotland.gov.uk/procurement •www.eprocurementscotland.com •www.procurement.scotland.gov.uk •www.cgcopescotland.gsi.gov.uk •www.apuc-scot.ac.uk •www.scotland-excel.org.uk •www.nhsscotlandprocurement.scot.nhs.uk •www.efirescotland.org •www.enterprise-europe-scotland.com •A copy of this presentation will also be available on the HIE website tenders page Electronic Trading • • • • E-Procurement Systems Purchase Cards E-Tendering Reverse Auctions E-Procurement Systems • Greater Understanding Of Transactional Purchasing • Greater Auditability and Control • Greater Contract Compliance • Process Savings • Increased Ability To Compete Requirements • Best Value In Purchasing E-Procurement Systems • More Accurate Invoicing • Quicker Payment • Less Process At Your End Acrobat Document Purchase Cards • • • • • Increased Flexibility In Purchasing Out Of Hours/Emergency Purchasing One-Off Purchases Improved Audit Trail Over Paper Lower Costs In Supplier Base Administration • Levels 1, 2, and • Immediate Payment E-Tendering • • • • • • Minimisation Of Process Cost Increased Process Efficiency Increased Auditability Minimisation Of Waste Clearer Evaluation Process Faster Communications Freedom Of Information • • • • • Entitlement To Debriefs Elimination Of Blanket Confidentiality Clauses Obligation To Disclose As Much As Possible Records Not Processes Ongoing Protection Of Intellectual Property And LINE ITEM Pricing As Long As It Is Live Advertising and Publicity • • • • • OJEU Government Opportunities www.publiccontractsscotland.gov.uk Buyer Profile Moving Away From Press Adverts Summary • Pace Of Change Is Quickening • Public Bodies Must Change, And Need Suppliers To Change With Us • Auditability And Competitiveness Are Increasing