eSolutions WAWF Overview vFGRRB June2013

Wide Area Workflow (WAWF) Overview: DFAS Perspective Defense Finance and Accounting Service FGRRB Conference DFAS eSolutions Mark Edmunds (CTR) June 2013 Integrity - Service - Innovation Integrity - Service - Innovation Wide Area Workflow (WAWF)  EC Tools Overview  Electronic Document Access (EDA)  WAWF Overview  WAWF Process / Routing  WAWF Government Role Functionality / WAWF Status  WAWF Document Types  Invoice vs COMBO vs 2n1  Other WAWF Document Types  Payment Systems – Legacy and ERPs  WAWF Architecture  WAWF – myInvoice Interface  WAWF Help  WAWF Training Opportunities/Electronic Toolbox  Questions Integrity - Service - Innovation EC Tools Overview Vendor registers in SAM, remittance data transmitted to EC systems/CEFT Vendor receives payment via electronic funds transfer (EFT) and uses myInvoice to track their payment Contracts/mods, vouchers are posted to EDA Vendor enters invoice and shipment data into WAWF, or transmit Invoices via SFTP or EDI Vendor monitors invoice status and views AOP in MyInvoice Government performs acceptance of goods and services in WAWF transmitted to entitlement/accounting systems Integrity - Service - Innovation Electronic Document Access (EDA) Overview  Web-based system providing users with secure online access to contractual and procurement documents used by multiple DoD activities and vendors to streamline their business processes  Customer/User Community  Broad functional user community from the Services and Defense Agencies • • • • • Contracting Officers Contract Administrators Financial Resource Managers Contract and Vendor Pay Personnel Auditors Integrity - Service - Innovation Electronic Document Access (EDA) Overview  Serves as an electronic file cabinet for the storage and retrieval of contractual documents:  Contracts  Contract Modifications  Government Bills of Lading (GBLs)  DFAS Transactions for Others (E110)  Vouchers  Contract Deficiency Reports to authorized users throughout the Department of Defense (DoD) • EDA provides for the online creation of Contract Deficiency Reports (CDRs) and the CDR Workflow  Provides Vendors ‘View-Only’ capability of contract documents that match validated DUNs or CAGE codes EDA Benefits  Single-source, timely information  Single integrated solution to support multiple communities  Increased visibility of all procurement and payment actions  24/7 access/retrieval actions  Reduction in data entry/human error  For detailed information on EDA please visit the EDA Homepage: http://eda.ogden.disa.mil Integrity - Service - Innovation Electronic Document Access – Contracts  The Electronic Document Access (EDA) Contracts module provides access to multiple types of acquisition documents including:  Base Contracts  Delivery Orders  Purchase Orders  Modifications  Other documents that support verification and validation of actions that obligate the Government to expend funds  Source for these documents include contract writing systems, SPS, Procurement Data Standard, and manual uploads  Documents sent and stored in XML and/or PDF formats 12/05/16 Integrity - Service - Innovation EDA Search Options - Contracts Contract Search Options offers the user “Canned” query capability, each requesting various criteria Customize using “Advanced Search” EDA Search Options - Contracts Click option To enter Criteria EDA Search Results The Folder View represent an actual 'contract folder' that might exist in the file cabinet/paper world All contract activities/artifacts are displayed within the folder view Link to Document Information on size of query and Page Download Result set Column Sort Contract Data Sort order within the folder view is: Contract Number Ascending, DO/TO Descending, Issue Date Descending General Capabilities 10 Other WAWF Document Types  Cost Voucher (CV)  Based on DCAA criteria, CVs routed to DCAA for approval or extracted from WAWF upon submission • First Voucher • Dollar Value • Random Sampling  Grants/Cooperative Agreements  Research projects awarded to commercial organizations, nonprofit entities, and educational institutions (SF270)  Non Procurement Instruments (NPI)  Similar to Grants/Cooperative Agreements  Financing Payments  Progress Pay Request  Commercial Item Financing  Performance Based Payment  Miscellaneous Payments 12/05/16 Integrity - Service - Innovation 24 Payment Systems – Legacy and ERPs  MOCAS (Mechanization of Contract Administration Services)  Defense Contract Management Agency and all Military Services  CAPS-W (Computerized Accounts Payable System-Windows)  Army, Defense Agencies and USMC  IAPS-E (Integrated Accounts Payable System - Electronic)  Air Force  One Pay  Navy, Defense Agencies and USMC  EBS (Enterprise Business System) formerly called BSM  DLA  Navy ERP (Enterprise Resource Planning)  Navy  GFEBS (General Funds Enterprise Business System)  Army  DEAMS (Defense Enterprise Accounting and Management System)  USTRANSCOM and Air Force  DAI (Defense Agencies Initiative)  Defense Agencies Integrity - Service - Innovation 25 DFAS Pay Offices / Systems Sampling  DFAS Pay Office  Pay DoDDAC  Pay System Integrity - Service - Innovation 26 WAWF Architecture Integrity - Service - Innovation 27 WAWF – myInvoice Interface  WAWF updated with myInvoice data through electronic interface  Hyperlink on ‘Paid’ status to provide additional payment information associated with Invoice  Coming Soon  Detailed myInvoice data  Information provided for WAWF invoices and invoices submitted by other means 12/05/16 Integrity - Service - Innovation 28 WAWF – myInvoice Interface 12/05/16 Integrity - Service - Innovation 29 WAWF Help  WAWF v5.4; New Look….same URL: https://wawf.eb.mil/ Click for New User Help Ogden Help Support 12/05/16 Integrity - Service - Innovation 30 WAWF: New User Link Integrity - Service - Innovation 31 WAWF: Help/Training Link 12/05/16 Integrity - Service - Innovation 32 Ogden Help Desk: Vendor Integrity - Service - Innovation 33 Ogden Help Desk: Government  ‘Government Customer Support’ link misleading  Provides helpdesk data/links for various Services/Agencies for vendors Integrity - Service - Innovation 34 WAWF Training Opportunities  WAWF Web-Based Training Site - Go here to learn how to use WAWF via self paced, online training This training is an excellent place to begin learning about WAWF http://www.wawftraining.com  WAWF Vendor Classroom Training - Go here to register for upcoming WAWF classroom training provided by DFAS http://www.dfas.mil/contractorpay/electroniccommerce/wawftrain.html  WAWF Training Practice Web Site - Go here to practice using the WAWF application https://wawftraining.eb.mil Integrity - Service - Innovation 35 DFAS Electronic Toolbox  Toolbox link: http://www.dfas.mil/contractorpay/electroniccommerce.html  Click ‘Wide Area Workflow (WAWF)’ for additional links to valuable information  https://wawf.eb.mil - WAWF homepage  WAWF Overview - Slide show presentation introducing WAWF  WAWF Training - Register for classroom training Learn how to use WAWF via self-paced, on-line training Training is an excellent place to begin if new to WAWF  Vendor Tools - Section provides informational and educational tools for the Vendor using WAWF  Government Tools - Section provides informational and educational tools for Government personnel using WAWF  Group Administrator (GAM) Tools - Section provides informational and educational tools for Group Administrator (GAM) Integrity - Service - Innovation 36 For More Information  WAWF production web-site https://wawf.eb.mil  DFAS eCommerce web site http://www.dfas.mil/contractorpay/electroniccommerce.html  WAWF Reject Requests http://www.dfas.mil/dfas/ecommerce/wawf/rejectsrequests.html  myInvoice https://myinvoice.csd.disa.mil//index.html  EDA web site http://eda.ogden.disa.mil/  DoD RFID Info http://www.acq.osd.mil/log/rfid/index.htm  Unique Identification (UID) http://www.acq.osd.mil/dpap/pdi/uid/index.html  Federal Acquisition Regulation Web Site http://farsite.hill.af.mil  DFAS Customer Service: 1-800-756-4571 Integrity - Service - Innovation 37 Questions Integrity - Service - Innovation ...Wide Area Workflow (WAWF)  EC Tools Overview  Electronic Document Access (EDA)  WAWF Overview  WAWF Process / Routing  WAWF Government Role Functionality / WAWF Status  WAWF Document Types... Types  Invoice vs COMBO vs 2n1  Other WAWF Document Types  Payment Systems – Legacy and ERPs  WAWF Architecture  WAWF – myInvoice Interface  WAWF Help  WAWF Training Opportunities/Electronic... provided for WAWF invoices and invoices submitted by other means 12/05/16 Integrity - Service - Innovation 28 WAWF – myInvoice Interface 12/05/16 Integrity - Service - Innovation 29 WAWF Help  WAWF