Unit 4: cover letters of offers

Commercial Correspondence Unit (cont’d) Offers and  Cover Letters of Offers  Faculty of English for Specific Purposes Commercial Correspondence What is a cover letter of an offer? It is a business letter enclosed with an offer to explain what are not said, make everything clearer, and add some favourable comments Faculty of English for Specific Purposes Commercial Correspondence Opening Express thanks for the enquiry Express pleasure in enclosing the offer We thank you for your enquiry of … for … and are pleased to enclose our offer for the said goods … and take pleasure in enclosing our offer for… … and please find enclosed our firm offer No … • • • Faculty of English for Specific Purposes Commercial Correspondence Main message Repeat important terms  We would like to make clear the following points We would like to draw your attention to the following points We would like to emphasize the following terms and conditions • • •  Give explanation, comments or more information: prices, delivery, samples, discounts, other goods… Faculty of English for Specific Purposes Commercial Correspondence Prices The net price of this article is £100.00, to which VAT must be added at 17.5%, marking a gross price of £117.50 We can quote you a gross price, inclusive of delivery charges, of £347.50 per 100 items These goods are exempt from VAT We can offer you a price of £5,200.00 per engine, firm 21 days, after which the price will be subject to an increase of 5% • • • Faculty of English for Specific Purposes Commercial Correspondence Delivery time As there are regular sailings from Liverpool to New York, we are sure that the consignment will reach you well within the time you specified As there is a heavy demand for fans at this time of year, please allow at least six weeks for delivery • • Faculty of English for Specific Purposes Commercial Correspondence Discounts Trade discounts Quantity discounts Cash discounts Loyalty discounts • The prices quoted are CFR Yokohama, but are subject to a 20% trade discount off net prices We can offer a further 10% discount off net prices for orders of more than 2,000 units Faculty of English for Specific Purposes Commercial Correspondence Discounts We allow a 3% cash discount for payment within one month We not normally give discounts to private customers, but because of your long association with our company we can offer you 12% off the retail price • • Note: Remember to mention the offer and other documents you want to enclose at the end of the letter (Enc.) Faculty of English for Specific Purposes Commercial Correspondence Practice Dear Mr Smith We thank you for your enquiry of 20 September 20 , in which you asked for children’s woolen sweaters and children’s jackets We are pleased to enclose our firm offer No OF09/09 for children’s jackets, code 876/NQ, as illustrated in our winter catalogue already sent to you In addition, we would like to draw your attention to the following points: Faculty of English for Specific Purposes Commercial Correspondence Practice Payment is to be made in pounds sterling, by an irrevocable letter of credit, to be opened through the Bank of Lloyd, London, 20 days before (prior to) the shipment, to the account of Vietcombank, in the seller’s favour for 100% of the value (the total value) of the goods to be shipped We are willing (pleased) to offer you a 2.5% quantity discount for orders of £150,000.00 or more 10 Faculty of English for Specific Purposes Commercial Correspondence Practice The goods are to be delivered (shall be delivered) in one lot in mid November in time for Christmas rush (Christmas selling season/ sales before Christmas) We are sorry (regret) to inform you that the woolen sweaters, code 421/GL, you asked for, are no longer in production However, we can offer the substitutes, code 521/GL, which are in a wider and better range of colors and flowery patterns but cheaper than the 421/GL 11 Faculty of English for Specific Purposes Commercial Correspondence Practice This offer will only be valid (subject to acceptance) until 20 October 20 After this time, the prices, terms and conditions stated in this offer may be subject to change Yours sincerely (Signed) Nguyen Nam Sales Manager Enc Firm Offer No OF09/09 12 Faculty of English for Specific Purposes Commercial Correspondence Practice Thang Long Garment Company 245 Minh Khai Street, Hai Ba Trung District, Hanoi Tel: 0438633745 Fax: 0438652337 Your ref: MJ/rm Our ref: TH/mh 23 November 20 F Lynch & Co Ltd Nesson House Newell Street Birmingham B3 3EL United Kingdom 13 Faculty of English for Specific Purposes Commercial Correspondence Practice Dear Mr Johnson We thank you for your enquiry of 18 November 20 for men’s shirts and we are pleased to enclose our offer No OS/05 together with our summer catalogue and current price list as you asked for We are confident that our products will be popular with the UK customers and will all be selling well in your market The specifications, sizes, colours as well as designs of the shirts are as per samples sent to you by air The prices are quoted CIF London port including packing 14 Faculty of English for Specific Purposes Commercial Correspondence Practice We are willing to offer you a 5% quantity discount off net prices for orders of over £20,000.00 and an extra 5% cash discount for prompt payment As we have all the goods in stock, delivery can be made as requested Payment is to be made in pounds sterling, by an irrevocable letter of credit at sight to be opened at Northminster Bank, Birmingham, 15 days prior to the shipment, to the account of Thang Long Garment Co Ltd with Vietcombank for the total value of the goods to be delivered 15 Faculty of English for Specific Purposes Commercial Correspondence Practice In addition to the products you asked for, we also make goods to customers’ orders with their own designs, sizes and materials, and delivery can be made as promptly as requested We look forward to receiving your order soon Yours sincerely, Signed Le Thi Thanh Ha (Mrs) Export Manager Enc 1.Offer No OS/05 Summer catalogue Price list 16 Faculty of English for Specific Purposes Commercial Correspondence Practice Dear Mr Smith Re: Enquiry for tea sets We thank you for your enquiry of 23 November 20 , in which you asked for tea sets We are pleased to enclose our offer No CH/09 and the latest catalogue We would like to draw your attention to (emphasize) the following points: The price offered (the quoted price) is fixed £10.00 per set, CIF London port, including packing charges, valid within one month 17 Faculty of English for Specific Purposes Commercial Correspondence Practice We are willing to give (offer) you the usual trade discounts of 5%, and an additional 10% quantity discount for orders of over 1,000 sets at one time The goods you ordered can be supplied from stock and we can deliver the goods within two weeks from receipt of your official order if the quantity ordered is less than (under) 1,500 sets For larger quantities (orders), delivery time may be longer 18 Faculty of English for Specific Purposes Commercial Correspondence Practice Payment is to be made in pounds sterling by an irrevocable letter of credit at sight to be opened through a first-class bank in the UK 15 days prior to the shipment to the seller’s account with VietinBank, Hanoi Branch, in favour of the seller for 100% of the value (for the total value) of the goods to be shipped We are confident that our products will be very popular in your market thanks to their fine designs and reasonable prices 19 Faculty of English for Specific Purposes Commercial Correspondence Practice We look forward to your early order and can assure you that your order will be completed (processed/ executed) to your satisfaction Yours sincerely, (Signed) Do Xuan Bac General Manager Enc: 1.Offer form No CH/09 Catalogue 20 Faculty of English for Specific Purposes Commercial Correspondence