HƯỚNG DẪN CÁCH VIẾT NHẬT KÝ HÀNG HẢI (LOG BOOK WRITING JAPANESE STYLE)

z Ship’s routing point z Responsibility officer on watch and manning in duty z Cargo work condition z Any hazardous or special work on board z Circumstance of navigation Weather, visibil

Index of Contents

1 Introduction 3

1.1 Purpose of Log Book 3

1.2 Pen for writing Log Book 4

1.3 Amendment/Erasing Log Book 4

2 Under Way 4

2.1 H.U.W / H.P 4

2.2 Navigation Duty 5

2.2.1 Weather 6

2.2.2 Turn Over 6

2.2.3 Alter Course / Way Point 7

2.2.4 Time Correction / Date Skip & Repeat 8

2.2.5 JASREP / AUSREP / Port Radio Communication 8

2.2.6 Preparation for Rough weather 9

2.2.7 Navigation under restricted visibility 9

2.2.8 Fixing Position by Celestial Observation 10

2.3 Leaving/Arriving Port 10

2.3.1 Preparation for Departure 10

2.3.2 Pilot on Board / Disembarkation 10

2.3.3 Un-Berthing / Leaving Port 11

2.3.4 Arriving Port 12

2.3.5 Berthing 12

2.3.6 Mooring / Un-mooring SBM 13

2.4 Passing Narrow Channel 13

2.5 Drifting 13

2.6 Drill 13

3 In Port 14

3.1 Anchor Watch 14

3.2 Supply Fresh Water / Bunkering 14

3.3 Landing Garbage 14

3.4 Cargo Operation 15

3.4.1 Bulk Carrier / Ore Carrier 15

3.4.2 Tanker 16

3.4.3 General Cargo 16

3.5 Ship’s Store & Spare Parts / Provision 16

3.6 Inspection (External / Internal) 16

3.7 Crew Change 16

3.7.1 Embarkation/disembarkation of crew/Familiarization 16

3.8 Dry Dock 17

4 Special 17

4.1 Monthly/Weekly Maintenance for LSA/FFE 17

4.2 Voyage Completion / Commencement 18

4.3 Ballast Exchange Operation 18

4.4 Destination change 19

4.5 Pumping Out Hold Bilge 19

4.6 Gas Free 19

4.7 Line Press Test 19

1 Introduction

1.1 Purpose of Log Book

At first, there are two log books on board Normally “Log Book” means the official log book (ex Panama Official Log Book) and the log book which we mention every watch called

“Ship’s Log Book” In this booklet, we declare that how to write “Ship’s Log Book” and we using the word “Log Book” in this booklet is means “Ship’s Log Book” hereinafter

There is a regulation in SOLAS as follows;

<Quote>

SOLAS Chapter V

REGULATION 28 - Records of navigational activities

All ships engaged on international voyages shall keep on board a record of navigational activities and incidents which are of importance to safety of navigation and which must contain sufficient detail to restore a complete record of the voyage, taking into account the recommendations adopted by the Organization When such information is not

maintained in the ship's log book, it shall be maintained in another form approved by the Administration

<Un-Quote>

As mentioned above, the Master has a responsibility to record all navigational activity And also mentioned above, the purpose of record is “to restore a complete record of

the voyage” Therefore, in case collision, grounding and any other accidents,

mentioned items in Log Book are as evidences For example, if the ship has any doubt

of collision, the authority seizures the log book as first priority As we know that the ship has equipped VDR to record navigational condition all the time, but it still is important to proof the ship under fair and un-illegal condition

Therefore, the log book should be mentioned with consisting following items

z Ship’s routing point

z Responsibility officer on watch and manning in duty

z Cargo work condition

z Any hazardous or special work on board

z Circumstance of navigation (Weather, visibility, swell, wave, tide)

z Safety training and education for crew

z Inspection from external authority

z All necessary and required items for safety

So, declare in this booklet in each situation with the sample of how to write log book

1.2 Pen for writing Log Book

The log book should be written by Ball-Point Pen or Foundation Pen It is prohibited to write by pencil or non-permanent mark pen

Recommended pens are as follows;

Mitsubishi / Uni-ball Signo / UM-151-28 / Color : Blue-Black (UMI15128.64)

Mitsubishi / Uni-ball Signo / UM-151-28 / Color : Red (UM15128.15)

Mitsubishi / Uni-ball Signo / UM-151-28 / Color : Blue (UM15128.33)

1.3 Amendment/Erasing Log Book

When amend or erase the log book, it is prohibited to amend/erase by eraser, correction pen, correcting paper or put paper on item If amend/erase above method,

It is regarded as malicious tampering and cause a serious consequence or violation by any external auditor such as PSC, etc

Therefore, when amend/erase, put double line for amend/erase items with signature

& etc

2.1 H.U.W / H.P

The H.U.W (Hour Under Way) means the ship is not in port and conducted on sea service Therefore, the H.U.W commenced from departure of ship (let go all line) to Arrival (Let go anchor or took 1st shore line or SBM) The time unit is every 1 min The H.P (Hours Propelling) means that ship is in normal sea service It is simply said that from R/up engine to S/B engine and the time of S/B and R/up engine should be fix every 6 minutes (ex 1800, 1806, 1812, 1818 … 1854, 1900)

The period after arrived (ex anchorage) to berthing is called “Shifting”

The period from arrival to un-berth called “Laying Time”

Ex.1

S/B Let go Commence Berth R/up

anchor Shifting Un-Berth

is sometime very important for business account and other reason Therefore, if you have any doubt, check the sailing instruction, port regulation or confirming operator carefully

And when mention in log book regarding S/B, R/Up, arrival or departure, marking on time to declare the time of these

0900 Let go her port anchor and arrived Kisarazu

< 1330 > Hove up anchor and commenced shifting berth

< 1500 > Sent 1 st line to shore and completed shifting

2100 Let go all line and sailed Kisarazu for Nagoya

2218 Observed Su-no Si L’t on <045> 7.5’ off and R/up her engine

2.2 Log

Normally, Log (E.M Log/D.S Log) should be started at R/up Engine and stopped at S/B engine And reset it at Noon

0330 R/up engine Start E.M Log (D.S Log)

Noon Reset E.M Log (D.S Log) with showing 345

1500 S/B Engine and stopped E.M Log (D.S Log) with showing 48

2.3 Navigation Duty

2.3.1 Weather

Normally, referring to Beaufort Scale Diagram ( Page 10)

0400 Mod breeze and Fine Weather Sea Mod

0800 Gentle breeze and Fine but cloudy Weather Sea slight

In the remarkable case such as seawater spray on deck and other, add below

0400 Near Gale and o’cast weather Sea Rough

Shipping seas on deck at the times due to East’ly heavy swell

Shipping spary on deck all the time due to NNW’ly strong wind Ship’s laboring heavily due to Soutl’ly swell

Ship’s laboring slightly due to WNW’ly heavy wind

2.3.2 Turn Over

The night duty, should be carried out patrol after duty and confirm ship’s safety After finished, mentioned on log book as follows;

2000 Mod breeze and fine but cloudy weather

Rounds made, all’s well

At 2000,MN and 0400, The officer and AB should make a patrol for fire and opther prevention This is required to carry out after duty finished It is means that a 3rdofficer finished his duty at midnight and start patrol 00:05 However, in the Log Book,

It should be mentioned on every watch end time like as 20:00, MN or 04:00

2000 Mod breeze and fine weather Sea Mod

Rounds made, all’s well

Log 120

At Midnight, Confirm navigation light in the good condition and mentioned,

MN Navigation lights were strictly attended to

At last line, put rounded Log reading at right side

Log 245

And finally, put your signature on last in your watch duty space on log book

2.3.3 Alter Course / Way Point

The method to mention A/Co or way point, There are 2 patterns that one is at S/B (The ship’s course is not set and variously and log is not set, too) and the other is underway condition (from R/up to S/B = Under Hour Propelling) In underway ( Ship’s course and log are set already ), when passing remarkable object like island, Light House, peninsula & other, even not altered course at this point, it had better to mentioned on log book to trace the route in future exactly When mentioned a/co point or way point in log book on underway, should mentioned log reading, too

In S/B case,

Passed Mikomoto L’t Ho (Light House) on <145> 15’.0 off

Passed No.4 bouy on her port side abeam 0’.3 off

In propelling (from R/up to S/B) case,

When mention the light house, in the day time (It is means that in the sight), even

detected by RADAR, the light house is mentioned “L’t Ho” And from dusk till dawn (means night time) it is mentioned “L’t” like as follows;

0320 Bore Inubo Si L’t on <270> 12.0 off

1100 Bore Inubo Si L’t Ho on <270> 12.0 off

In underway, alter her course at GPS position;

Got her position in 15-00.0N 132-00.0E by GPS and a/co to <180> Log 56.0

The remarkable waypoint is not only actual object It is included equator, date-line and other remarkable line like as position reporting area (2.1.5)

If the vessel

Crossed the date line in lat 40-10.0N to westward (eastward) Log 136.3 Crossed Equator in long 126-35.0E to southward (northward) Log 184.5

2.3.4 Time Correction / Date Skip & Repeat

Ahead 1 hour (Aback 1 hour)

Put ship’s clocks ahead (aback) 1 hour

Ahead 1 hour for JST (Japan Standard Time) [+9-00]

Put ship’s clocks ahead 1 hour for Japan Standard Time

Skip (Repeated) 11th March to pass the date line from East to West

Skipped (Repeated) date of 11 th Mar

2.3.5 JASREP / AUSREP / Port Radio Communication

There are some Position Reporting System like as JASREP(Japan), AUSREP(Australia), SAFREP(South Africa), SISTRAM(Brazil) & etc These systems are sometimes compulsory and the ship is required to join this system The format, area and items are not mentioned in this booklet and refer to special other booklet However, in the log book, Officer should mention the initial and final point of these Position Reporting System

Got her position in 17-00.0N 133-00.0E and entered JASREP area Log 190.4

However, The completion point of Reporting System is sometime arrival of port In this case, it is not necessary to mention the completion point on log book

Regarding STRAITREP, it is the reporting system operated at Malacca & Singapore

Strait, this system is consisted with 9 sector It is ideal that mention log book in every sector in/out every time However, in this strait many, there are many alter course point and passing point and it had better to mention these point on log better Therefore mentioned only enter and exit as follows;

Passed Horsburgh L’T Ho on her port side abeam and enter STRAITREP Area

Passed One Fathom Bank L’t on < - > .-‘ off and cleared out STRAITREP Area

2.3.6 Preparation for Rough weather

When the Master considers that the weather will be storm and have a risk of damage, the Master, of course, order to officer and crew to make a counter measurement for rough weather As we know that, we have a procedure “SMC-1917 Procedures for Navigation in Rough Weather” and check list “SMR-08-026 Check List for Navigation in Rough Weather” in our Safety Management Manual and Procedure In addition,

“SMR-08-023 Check List for Lashing Movable Objects” is also effective for countermeasure, too The counter measurement for rough weather should be prepared in accordance with this check list and mentioned on log book as follows;

Checked countermeasure for rough weather in accordance with SMC-1917 and SMR-08-026 ( and SMR-08-023)

2.3.7 Navigation under restricted visibility

As same as 2.1.6, we have we have a procedure “SMC-1915 Procedures for Navigation in Restricted Visibility” and check list “SMR-08-024 Check List for Navigation in Restricted Visibility” in our Safety Management Manual and Procedure However, the difference between this section and section 2.1.6 is that the Master sometimes takes command directly under the restricted visibility situation Therefore,

if the Master changes over the command from duty officer, it is declared in log book

If commenced Fog Signal, it is also mentioned in Log Book

1000 Master was handed over the command from duty officer due to

visibility restriction

1015 Checked countermeasure for restricted visibility in accordance with

SMC-1917 and SMR-08-026 and stationed for navigation in restricted visibility

1030 Added watch on bridge as lookout

1045 Commenced Fog Signals and slow down engine due to visibility

restriction

1130 Stopped Fog Signal

1145 Dismissed station for navigation in restricted visibility

1155 Master Handed over the command to the duty officer

2.3.8 Fixing Position by Celestial Observation

As required PSC and Major inspection, the officer should take a position of the ship by

celestial observation (ex Sun Sight, Meridian Pass & Star Sight) once in a month by

every officer (Our Official Document No : MMD-07-05) The observed altitude, star

name and calculation are recorded on the note book Therefore, only the result should

be mention in Log Book

Got her position at 17-00.0N 133-00.0E and position drifted 0.5’ n’ly and 0.8’ E’ly from GPS Position Log -.-

2.4 Leaving/Arriving Port

In this section, mention the typical items

2.4.1 Preparation for Departure

There are 3 big items for departure preparation as follows;

1 Navigational Equipment including steering system

2 Main Engine

3 GMDSS Equipments These preparations should be mentioned in log book correctly every time in RED COLOR

0945 Tested her steering system and found in good order

1000 Checked her navigational equipments, GMDSS equipments and her

condition in accordance with SMC-1905 and SMR-08-021 and found them in good order

1015 Tested her engine and found them in good order

Of course, the test result of GMDSS equipments should be mentioned on GMDSS Log Book with the same time of Log book

2.4.2 Pilot on Board / Disembarkation

When the Pilot on board, mention log book the time and position of on board After embarked, the pilot will discuss regarding berthing, passing or un-berthing, anchoring or any operational matter with the Master This discussion should be mentioned on Log Book, too

1025 Observed Kashima No.1 L’t Ho on <270> 5.0’ off and pilot, Capt K

Kojima came on board

1040 Master discussed berthing (Un-Berthing, Passage plan for xxxx strait

or etc.) plan with Pilot

1150 Pilot left her

(In case pilot left at berthing condition, only mention above, if pilot left at sea [ex un-berthing], mention as same as embarkation with ship’s position )

2.4.3 Un-Berthing / Leaving Port

For example, mentioned general items as follows;

0900 Tested her steering system and found in good order

0910 Checked her navigational equipments, GMDSS equipments and her

condition in accordance with SMC-1905 and SMR-08-021 and found them in good order

0915 Tested her main engine and found in good order

0920 Pilot, Capt T Fujita came on board

0930 Master discussed Un-Berthing plan with Pilot

0935 Stationed for leaving port

0940 Took Tug “Kashima Maru” on her port quarter

0945 Took Tug “Kamisu Maru” on her bow and “Katsuragi Maru” on port

midship

0950 Took Tug “Tukuba Maru” on her port shoulder

1000 Let go all line and sailed Kashima for Port Walcott

1001 Dead slow ahead engine and then used it var’ly

1015 Let go Tug on bow

1025 Let go all tugs