Task 1 Explain the purpose of the following project document.

A) Gantt chart: A Gantt chart gives information about the activities that make up a project on a horizontal bar chart. The project activities are list in sequential order with the horizontal bars representing the time required to complete each activity. The chart is a graphic representation of the relationship between project activities and time. When your Gantt chart is complete, It can be seen: • The minimum total time required for each activity and the entire project • The correct sequence of activities • Activities that can be done at the same time • Slack time (shown with dotted lines) that occurs when no activities are being performed

Task Explain the purpose of the following project document A) Gantt chart: A Gantt chart gives information about the activities that make up a project on a horizontal bar chart The project activities are list in sequential order with the horizontal bars representing the time required to complete each activity The chart is a graphic representation of the relationship between project activities and time When your Gantt chart is complete, It can be seen: • The minimum total time required for each activity and the entire project • The correct sequence of activities • Activities that can be done at the same time • Slack time (shown with dotted lines) that occurs when no activities are being performed B) Action plan: Is a formal document that guides the execution and control the project and outlines how the project objectives will be achieved by listing the major tasks, resource required and time frames required for each project activity Action plan is established at the beginning of project to plan for progress, work, cost, method of management It makes the achievement of the project’s objectives and ensures all aspects and activities required to implement the project are covered C) Budget forecast: It will provide an overview of the allocation of funds or the estimation of cost for the project (salaries, outsourcing costs, research fees, use of materials, hire of equipment and administrative support) This will help in the management of spending & saving money D) Progress report: Regular progress reports should be prepared and should outline: • Decisions reached and make by the project team • Activities and tasks accomplished • Milestones reached • Work still to be done • Any issues or problems that have arisen and need to be addressed Progress reports are useful for explaining the status of the project as it currently stands and its future direction They also put the project’s progress into the context of where it stands compared to its original scope and objective because they holistically assess the overall project E) Project monitoring tool: Helps to maintain an overview of the project Monitoring tools will keep you up to date on the status of the project and enable the project manager to know it and when corrective action is needed methods include: • • • Checklists Control charts Milestones charts ... assess the overall project E) Project monitoring tool: Helps to maintain an overview of the project Monitoring tools will keep you up to date on the status of the project and enable the project. ..It will provide an overview of the allocation of funds or the estimation of cost for the project (salaries, outsourcing costs, research fees, use of materials, hire of equipment and administrative... the project as it currently stands and its future direction They also put the project s progress into the context of where it stands compared to its original scope and objective because they