Module 11 creating and managing public folders in exchange 2000

&RQWHQWV## Module 11: Creating and Managing Public Folders in Exchange 2000 2YHUYLHZ# 4# ([FKDQJH#5333#3XEOLF#)ROGHU#)HDWXUHV# 5# &UHDWLQJ#DQG#&RQILJXULQJ#0XOWLSOH#3XEOLF# )ROGHU#7UHHV# 7# 0DQDJLQJ#3XEOLF#)ROGHUV# 43# *UDQWLQJ#3HUPLVVLRQV# 4;# 5HYLHZ# 5:# # Information in this document is subject to change without notice The names of companies, products, people, characters, and/or data mentioned herein are fictitious and are in no way intended to represent any real individual, company, product, or event, unless otherwise noted Complying with all applicable copyright laws is the responsibility of the user No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, for any purpose, without the express written permission of Microsoft Corporation If, however, your only means of access is electronic, permission to print one copy is hereby granted Microsoft may have patents, patent applications, trademarks, copyrights, or other intellectual property rights covering subject matter in this document Except as expressly provided in any written license agreement from Microsoft, the furnishing of this document does not give you any license to these patents, trademarks, copyrights, or other intellectual property  2000 Microsoft Corporation All rights reserved Microsoft, MS-DOS, MS, Windows, Windows NT, Active Directory directory service, ActiveX, BackOffice, FrontPage, Hotmail, MSN, Outlook, PowerPoint, SQL Server, Visual Studios, and Win32, are either registered trademarks or trademarks of Microsoft Corporation in the U.S.A and/or other countries The names of companies, products, people, characters, and/or data mentioned herein are fictitious and are in no way intended to represent any real individual, company, product, or event, unless otherwise noted Other product and company names mentioned herein may be the trademarks of their respective owners Project Lead: David Phillips Instructional Designers: Lance Morrison (Wasser), Janet Sheperdigian, Steve Thues Lead Program Manager: Mark Adcock Program Manager: Lyle Curry, Scott Hay, Janice Howd, Steve Schwartz (Implement.Com), Bill Wade (Wadeware LLC) Graphic Artist: Kimberly Jackson, Andrea Heuston (Artitudes Layout and Design) Editing Manager: Lynette Skinner Editor: Elizabeth Reese (Write Stuff) Copy Editor: Ed Casper (S&T Consulting), Carolyn Emory (S&T Consulting), Patricia Neff (S&T Consulting), Noelle Robertson (S&T Consulting) Online Program Manager: Debbi Conger Online Publications Manager: Arlo Emerson (Aquent Partners) Online Support: Eric Brandt Multimedia Developer: Kelly Renner (Entex) Compact Disc Testing: Data Dimensions, Inc Production Support: Ed Casper (S&T Consulting) Manufacturing Manager: Bo Galford Manufacturing Support: Rick Terek Lead Product Manager, Development Services: Lead Product Manager: David Bramble Group Product Manager: Robert Stewart # 0RGXOH#44=#&UHDWLQJ#DQG#0DQDJLQJ#3XEOLF#)ROGHUV#LQ#([FKDQJH#5333# # LLL# ,QVWUXFWRU#1RWHV# 3UHVHQWDWLRQ=## :8#0LQXWHV# # /DE=# 33#0LQXWHV# This module provides students with the knowledge necessary to create and manage public folders in Microsoft® Exchange 2000 At the end of this module, students will be able to: „# Outline the new features and architectural elements of public folders in Exchange 2000 „# Create and configure public folders „# Analyze the considerations for managing public folders within organizations „# Learn how to set security on public folders 0DWHULDOV#DQG#3UHSDUDWLRQ# This section provides you with the required materials and preparation tasks that are needed to teach this module 5HTXLUHG#0DWHULDOV# To teach this module, you need the following materials: • Microsoft PowerPoint® file 1569A_11.ppt 3UHSDUDWLRQ#7DVNV# To prepare for this module, you should: • Read all of the materials for this module LY# # 0RGXOH#44=#&UHDWLQJ#DQG#0DQDJLQJ#3XEOLF#)ROGHUV#LQ#([FKDQJH#5333# 0RGXOH#6WUDWHJ\# Use the following strategy to present this module: „# Exchange 2000 Public Folder Features This section describes the features new to public folders in Exchange 2000 Discuss each feature in the bulleted list Try to provide a contextual example highlighting each feature For example, make sure that students understand that they no longer have to store all public folders in one tree – they can now create multiple public folder trees „# Creating and Configuring Multiple Public Folder Trees This section discusses how to support multiple public folder trees and how to configure public stores This section also leads students through creating a public folder tree Make sure that students understand the organizational and performance advantages of creating multiple public folder trees Some students may find the relationship between public folders and administration groups confusing This relationship will be clarified in the final release course „# Managing Public Folders This section reviews configuring public folders, public folders in Active Directory™ directory service, replicas, connecting to public folder replicas and public folder referrals This section should be clear to most students „# Granting Permissions This section compares security in Exchange 2000 with security in previous versions of Exchange, and then focuses on assigning permissions to parent folders, types of public folder permissions, item and permissions, and using Microsoft Outlook® to assign permissions # 0RGXOH#44=#&UHDWLQJ#DQG#0DQDJLQJ#3XEOLF#)ROGHUV#LQ#([FKDQJH#5333# # 4# 2YHUYLHZ# 6OLGH#2EMHFWLYH# 7R#SURYLGH#DQ#RYHUYLHZ#RI# WKH#PRGXOH#WRSLFV#DQG# REMHFWLYHV1# „ ([FKDQJH#5333#3XEOLF#)ROGHU#)HDWXUHV /HDG0LQ# „ &UHDWLQJ#DQG#&RQILJXULQJ#0XOWLSOH#3XEOLF#)ROGHUV „ 0DQDJLQJ#3XEOLF#)ROGHUV „ *UDQWLQJ#3HUPLVVLRQV ,Q#WKLV#PRGXOH/#\RX#ZLOO#OHDUQ# DERXW#([FKDQJH#5333#SXEOLF# IROGHU#IHDWXUHV#DQG# DUFKLWHFWXUDO#HOHPHQWV1#[...]... administer public folders by adding the Exchange Folders snap -in to MMC Using the Exchange Folders snap -in to administer public folders enables you to: „# See all available public folder trees within an administrative group and the folders contained in each tree „# Create and configure folders „# Mail-enable a public folder, which adds the folder to Active Directory „# Configure the security settings... path, size, and number of items for all public folders in the store The public store also provides the following subcontainers: „# Public Folder Instances This subcontainer enables you to view the folders in the public store, configure the properties of a folder, and replicate a public folder to a specific public store To replicate any public folder in the associated public folder tree to the public store... limits, policies, and so on For more information on these settings, see module 10, in course 1569a, Managing the Exchange 2000 Information Store.” # 0RGXOH#44=#&UHDWLQJ#DQG#0DQDJLQJ#3XEOLF#)ROGHUV#LQ#([FKDQJH#5333# # 3XEOLF#6WRUH#6XEFRQWDLQHUV# The public store provides subcontainers with information about users, such as who is logged on and using the public folders, and public folders, such as the... Addresses, Exchange General, and Exchange Advanced „# You can configure the page to appear in the GAL for clients, such as Outlook 1RWH# In Exchange Server 5.5, public folders were placed in the directory by default, but not displayed in the GAL This changes in an Exchange 2000 mixed mode environment New public folders are mail-enabled and configured as visible in the GAL If you run Exchange 2000 in native... Modify, Delete all items and files, and Create Subfolders Editor Create, Read, Modify, and Delete all items and files Publishing Author Create and Read items and files, Modify and Delete items and files you create, and Create subfolders Author Create and Read items and files, and Modify and Delete items and files you create Reviewer Read items and files only Contributor Create items and files only The contents... following steps to create an MMC console that enables you to administer Exchange 2000 public folders 1 Open Exchange System Manager 2 Expand Your Organization\Administrative Groups\Your Administrative Group, right-click Folders, and then click New Windows from Here 3 Save your console with an appropriate name To create a new public folder tree, right-click Folders in MMC, click New, and then click Public. .. Read, Edit, and Delete permissions to items and Create, Owner, and Contact permissions to folders A parent folder will inherit permissions from folders above it in the administrative hierarchy, including the Administrative Group permissions and Organization permissions The following table describes the permissions that are available in Exchange 2000 Permission Folder Description Create Public Folder... Remove Do not allow public folder referrals OK Cancel Apply Help Public folder referrals enable you to route information and requests to specific folders You can enable public folder referrals to servers in another routing group by implementing and configuring a routing group connector between the two routing groups The routing group connector is unidirectional and requires two instances to be configured... model in Exchange 2000 uses the following principles to implement security: „# Access control can be applied to any resource, not just the folder Specifically, security is now separately applied to folders, items in the folders, and the properties of an item „# Exchange 2000 no longer uses roles Instead you apply the same type of permissions for a folder or items in it and assign them to a Windows 2000. .. FRQILJXUH#SXEOLF#IROGHUV1# Public Folders Test Tree 1 Test Tree 2 Test Tree 3 You can create and configure public folders by using the Exchange Folders snap -in, or by using the Public Folder Properties dialog box, which you can access through Exchange System Manager Use the snap -in to accomplish basic configuration tasks for the public folders; use Exchange System Manager to accomplish in- depth configuration ... :HE 2117 3 Sales Training Public Folders Business Sales Public Folders Business Marketing Public Folders Business Exchange 2000 provides increased administrative control and flexibility by supporting... WUHHV#WKDW#GLIIHUHQW#FOLHQWV# VXSSRUW1# 0$3, All Public Folders Business All Public Folders Business All Public Folders Business Sales Sales Sales Marketing Marketing Marketing Training Training Training /HDG0LQ#