Apparel & Fabric Sample Import Requirements 8/19/2010 APPAREL AND FABRIC SAMPLE IMPORT REQUIREMENTS NPG Supplier Procedures Manual © 2010 Nordstrom, Inc., all rights reserved CONFIDENTIAL: These documents contain proprietary, trade secret, and confidential information which are the property of Nordstrom, Inc These documents and their contents may not be duplicated or disclosed to any other party without express authorization of Nordstrom, Inc Page of 10 Apparel & Fabric Sample Import Requirements 8/19/2010 Table of Contents Garment Sample Shipments………………………………….……………………… pg Non-Mutilated Garment Samples………………… …………………… pg Mutilated Garments Samples……………………………………………… pg Mutilated Garments-Example……………………………………………… pg Mutilated Garment Sample Invoice Requirements………………………………… pg Fabric Sample Shipments………………………………….………………………… pg Non-Mutilated Fabric Samples………………… ………………………… pg Mutilated Fabric Samples…………………………………………………… pg Fabric Swatches……………………………………………………………… pg Mutilated Fabric Sample Invoice Requirements…………………………………… pg Circumstances That Would Not Qualify As Mutilated………………….…………… pg Shipping Samples Via FedEx pg Completing FedEx Air Waybill……………………………………………… pg Requirements For Samples Containing Fish & Wildlife………………… pg FedEx Air Waybill Example.……………………… ……………………… pg 10 NPG Supplier Procedures Manual © 2010 Nordstrom, Inc., all rights reserved CONFIDENTIAL: These documents contain proprietary, trade secret, and confidential information which are the property of Nordstrom, Inc These documents and their contents may not be duplicated or disclosed to any other party without express authorization of Nordstrom, Inc Page of 10 Apparel & Fabric Sample Import Requirements 8/19/2010 GARMENT SAMPLE SHIPMENTS There are two ways to import garment samples into the US: Non-mutilated Samples: Garment is not marked or mutilated Mutilated Samples: Garment is stamped “SAMPLE” on the outside or the garment has been cut/torn NON-MUTILATED GARMENT SAMPLES Customs does not consider these items to be "samples" as they are not mutilated The invoice must include a complete description of the garment (see “Invoice Descriptions for Apparel” in this section) Generic invoice descriptions (e.g., ladies garment, mock-up, men’s apparel) are NOT ACCEPTABLE Country of origin label required Actual name and address of factory required Duty and U.S Customs brokerage fees must be paid Visas must be obtained where necessary MUTILATED garment samples– 9811.0060 DUTY FREE There are three methods to properly “mutilate” a garment 1) A section may be cut or torn from the main body of the garment This cut must be on the outside of the garment, visible when worn, and should not be on a seam or border The size of the cut or tear should be at a minimum of inches (5 cm) in length 2) A hole or section may be punched or cut into a garment on the outside in a prominent area of at least inch (2.5 cm) in diameter (approximately the size of a U.S quarter), and in a location where it cannot be covered with a patch or emblem 3) The item may be marked with the word “SAMPLE” in indelible ink or paint The size of the word “SAMPLE” should be a least 1-inch (2.5 cm) in height and not less than inches (5 cm) in length, placed in a prominent area that will be visible when the garment is worn NPG Supplier Procedures Manual © 2010 Nordstrom, Inc., all rights reserved CONFIDENTIAL: These documents contain proprietary, trade secret, and confidential information which are the property of Nordstrom, Inc These documents and their contents may not be duplicated or disclosed to any other party without express authorization of Nordstrom, Inc Page of 10 Apparel & Fabric Sample Import Requirements MUTILATED garment SAMPLES OUTSIDE MARKED BACK 8/19/2010 OUTSIDE CUT BACK NPG Supplier Procedures Manual © 2010 Nordstrom, Inc., all rights reserved CONFIDENTIAL: These documents contain proprietary, trade secret, and confidential information which are the property of Nordstrom, Inc These documents and their contents may not be duplicated or disclosed to any other party without express authorization of Nordstrom, Inc Page of 10 Apparel & Fabric Sample Import Requirements 8/19/2010 MUTILATED GARMENT SAMPLE INVOICE REQUIREMENTS: In order for items to be admitted free of duty as samples under the classification of 9811.00.60, they must be used in the United States for soliciting orders for products of foreign countries To meet the requirements of the statute, the mark, tear, perforation or other treatment must alter items and make them unsuitable for commercial sale, but at the same time preserve their usefulness as a sample This must be done prior to importation If mutilated, the invoice must contain the statement, “Mutilated Samples 9811.00.60”, prior to importation into the United States This cannot be done after arrival in the United States The value of samples that are mutilated or marked under 9811.00.60, for entry purposes, should be the actual value or selling price of the article in its mutilated condition In cases where the samples are not sold or are transferred at no charge, the value to be shown on the invoice used for entry shall be the cost of production plus the cost of the mutilation The mere mutilation or marking of a sample does not render the sample valueless Do not include non-mutilated samples (e.g garments, components, trims) with a shipment of mutilated samples The inclusion of non-mutilated samples is not in accordance with the required statement for mutilated samples and will result in additional processing, delays and possible returns It may also be considered for seizure and penalty action by CBP If any of the above requirements are not met, the shipment will be treated as a normal nonmutilated shipment NPG Supplier Procedures Manual © 2010 Nordstrom, Inc., all rights reserved CONFIDENTIAL: These documents contain proprietary, trade secret, and confidential information which are the property of Nordstrom, Inc These documents and their contents may not be duplicated or disclosed to any other party without express authorization of Nordstrom, Inc Page of 10 Apparel & Fabric Sample Import Requirements 8/19/2010 FABRIC SAMPLE SHIPMENTS There are two ways to import fabric samples into the US: Non-mutilated Samples: fabric is not marked or mutilated Mutilated Samples: Fabric is stamped “SAMPLE” on the outside or the garment has been cut/torn NON-MUTILATED FABRIC SAMPLES The invoice must include a complete description of the fabric Generic invoice descriptions are NOT ACCEPTABLE Visas must be obtained where necessary and appropriate fabric detail sheet (see Customs Compliance Forms in manual for fabric detail sheets) must be included in shipping docs MUTILATED FABRIC SAMPLES FABRIC To be sent as a mutilated sample, the fabric cannot exceed yards (1.83 meters) in length The fabric must be marked or perforated with the word “SAMPLE” at intervals of 1/2 yard (46 cm) for the entire length of the two yards (1.83meters) The size of the word “SAMPLE” must be at least inch (2.5 cm) in height and not less than inches (13 cm) in length and placed at a perpendicular angle across the fabric Fabric cannot be cut or perforated to be considered “mutilated” Samples over yards (1.83 meters) in length, even if they are marked, not qualify as mutilated samples FABRIC SWATCHES Fabric Swatches that measure inches by inches (20 cm by 20cm) or less not need to be marked or mutilated to qualify as a mutilated sample under 9811.00.60 Fabric swatches measuring more than inches by inches must have a hole cut in the main body of the swatch to qualify as a mutilated sample The hole is to be the size of a U.S quarter (1 inch or 2.5 cm) in diameter) Fabric swatches measuring more than inches by inches that not qualify as mutilated samples NPG Supplier Procedures Manual © 2010 Nordstrom, Inc., all rights reserved CONFIDENTIAL: These documents contain proprietary, trade secret, and confidential information which are the property of Nordstrom, Inc These documents and their contents may not be duplicated or disclosed to any other party without express authorization of Nordstrom, Inc Page of 10 Apparel & Fabric Sample Import Requirements 8/19/2010 MUTILATED FABRIC SAMPLE INVOICE REQUIREMENTS: In order for items to be admitted free of duty as samples under the classification of 9811.00.60, they must be used in the United States for soliciting orders for products of foreign countries To meet the requirements of the statute, the mark, tear, perforation or other treatment must alter items and make them unsuitable for commercial sale, but at the same time preserve their usefulness as a sample This must be done prior to importation If mutilated, the invoice must contain the statement, “Mutilated Samples 9811.00.60”, prior to importation into the United States This cannot be done after arrival in the United States State the dimensions of ALL fabric samples The value of samples that are mutilated or marked under 9811.00.60, for entry purposes, should be the actual value or selling price of the article in its mutilated condition In cases where the samples are not sold or are transferred at no charge, the value to be shown on the invoice used for entry shall be the cost of production plus the cost of the mutilation The mere mutilation or marking of a sample does not render the sample valueless Do not include non-mutilated samples (e.g garments, components, trims) with a shipment of mutilated samples The inclusion of non-mutilated samples is not in accordance with the required statement for mutilated samples and will result in additional processing, delays and possible returns It may also be considered for seizure and penalty action by CBP NPG Supplier Procedures Manual © 2010 Nordstrom, Inc., all rights reserved CONFIDENTIAL: These documents contain proprietary, trade secret, and confidential information which are the property of Nordstrom, Inc These documents and their contents may not be duplicated or disclosed to any other party without express authorization of Nordstrom, Inc Page of 10 Apparel & Fabric Sample Import Requirements 8/19/2010 CIRCUMSTANCES THAT WOULD NOT QUALIFY AS MUTILATED: If any of the following circumstances exist upon importation into the United States, the shipment will be denied entry as a mutilated sample: If the invoice contains the statement "Mutilated Samples-9811.0060" and the goods have been partially mutilated but not in accordance with 9811.00.60 If the goods have not been mutilated at all then this constitutes false invoicing and the shipment may be considered for seizure and penalty action If the invoice does not contain the required statement and the merchandise is properly mutilated, in accordance with 9811.00.60 NPG Supplier Procedures Manual © 2010 Nordstrom, Inc., all rights reserved CONFIDENTIAL: These documents contain proprietary, trade secret, and confidential information which are the property of Nordstrom, Inc These documents and their contents may not be duplicated or disclosed to any other party without express authorization of Nordstrom, Inc Page of 10 Apparel & Fabric Sample Import Requirements 8/19/2010 SAMPLE SHIPPING PROCEDURES VIA FEDEX Fed EX is the NPG approved partner for all sample shipments NPG will pay for Fed EX freight expense of sample shipment – contact the Technical Design Manager or the Production Manager for the Fed EX account # Samples should be sent to the following address and include specific Brand recipient’s name (unless specified otherwise): Nordstrom Inc Nordstrom Product Group 1617 6th Avenue, Suite 1000 Seattle, WA 98101-1742 206-373-5604 ALSO REQUIRED FOR FINISHED SAMPLES: Purchase order number/contract number for raw materials/components used Value of the raw materials/components used (value must be noted in the same currency as that originally paid) Submit invoices for payment to: Nordstrom 1501 4th Avenue, Suite 2200 Seattle, WA 98101-3653, USA Attn: International Payments Fax 206.303.5399 Mail: intlpymnts@nordstrom.com Invoice must be received at Int’l Payments within one year of delivery COMPLETING THE FEDEX AIR WAYBILL On the FedEx Air waybill in the “Your Internal Billing Reference Information” field, reference the relevant two-letter NPG cost center code for each NPG Brand name and the number of samples for that brand For example, “BP2”, “WS3” means there are samples for Brass Plum and samples for Women’s Shoes in the package Note: NPG cost center codes are located at in the PO Terms & Conditions section of the NPG Procedure Manual REQUIREMENTS FOR SAMPLES CONTAINING FISH AND WILDLIFE: Recipient company name on airwaybill must state “NORDSTROM FWS” Description field on airwaybill must start with “FWS” + item description in English, for example “FWS Cotton Shirts” All samples, including mutilated samples, must be declared to Fish and Wildlife Shipper must email pre alert with airway bill/tracking number to bufcpaprealert@fedex.com with “FWS PRE ALERT” in the subject line Separate Fish and Wildlife account number must be used – account number is available from NPG NPG Supplier Procedures Manual © 2010 Nordstrom, Inc., all rights reserved CONFIDENTIAL: These documents contain proprietary, trade secret, and confidential information which are the property of Nordstrom, Inc These documents and their contents may not be duplicated or disclosed to any other party without express authorization of Nordstrom, Inc Page of 10 Apparel & Fabric Sample Import Requirements 8/19/2010 For P.O shipments: Place P.O number here For Sample Shipments: Insert two letter NPG Cost Center Codes and number of samples here Must include FedEx account numbers in both of these fields To bill Nordstrom Put an “X” in Third Party box For shipments containing Fish and Wildlife: State company name as “Nordstrom FWS” Commodity Description must begin with NPG Supplier Procedures Manual © 2010 Nordstrom, Inc., all rights reserved CONFIDENTIAL: These documents contain proprietary, trade secret, and confidential information which are the property of Nordstrom, Inc These documents and their contents may not be duplicated or disclosed to any other party without express authorization of Nordstrom, Inc Page 10 of 10 ... Nordstrom, Inc Page of 10 Apparel & Fabric Sample Import Requirements 8/19/2010 FABRIC SAMPLE SHIPMENTS There are two ways to import fabric samples into the US: Non-mutilated Samples: fabric is not marked... Nordstrom, Inc Page of 10 Apparel & Fabric Sample Import Requirements 8/19/2010 GARMENT SAMPLE SHIPMENTS There are two ways to import garment samples into the US: Non-mutilated Samples: Garment is... Nordstrom, Inc Page of 10 Apparel & Fabric Sample Import Requirements 8/19/2010 MUTILATED FABRIC SAMPLE INVOICE REQUIREMENTS: In order for items to be admitted free of duty as samples under the classification