SYSTEM SPECIFICATION

SCENARIO AND QUESTION PAPER

Website: http://www.docs.vn Email : lienhe@docs.vn Tel (: 0918.775.368 1.1. SCENARIO AND QUESTION PAPER .7 1.1.1. SCENARIO .7 1.1.2. QUESTION PAPER .9 Questionnaires are an effective way to survey, conduct information and gathering background information. We have some questions helping for analyzing: 9 1) How is the framework of organization in Pharmacy Department? 9 The framework of organization in Pharmacy Department includes: 9 Main unit .9 Clinic unit .9 Made-up medicine unit .9 Distribution unit .9 2) How many stores are there in Pharmacy Department? 9 There are: 9 1 main store 9 1 substore 9 1 health insurance store 9 1 discarded medicine store .9 about 50 stores of department 9 3) What medicine’s information need to be considered? .9 The related-to medicine information is: .9 Medicine Unit .9 Medicine Specification .9 Medicine Classification 9 Producing Country .10 Manufacturer 10 Supplier .10 Expired Date .10 … 10 4) Where are medicine intaken from? .10 Coppyright by Group 21- HUT Genetic Singapore TABLE OF CONTENTS 1 Website: http://www.docs.vn Email : lienhe@docs.vn Tel (: 0918.775.368 The Medicine is intaked from Suppliers after organizing bid every one year .10 Made-up Medicine Unit .10 5) How does Bidding process take place? 10 There are 4 steps: 10 Make the bidding document and invite bid to suppliers 10 Suppliers send back the price quotation to hospital .10 Open Bidding to evaluate the bidding package .10 Announce bidding result to suppliers .10 6) Which Store is responsible for medicine expectation? 10 The main store will make the medicine expectation bases on the amount of medicine intake and distribution as well as the medicine in stock .10 7) After bidding, how long does hospital request for medicine? .10 Based on the medicine requirement of substore, main store make monthly expectation and call medicine of the winning supplier .10 8) In which case may the medicine be returned? 10 Medicine returned when it is expired date, broken, or have any problem… 10 9) Which report related to medicine? 10 The Staff must send the report related to medicine to the leaders of hospital every day, week, month, year or any time they require. They are: 10 Medicine intake report .10 Medicine distribution report .10 Medicine in stock report .10 Medicine inventory report 10 Yearly expectation report .10 Discarded medicine report .10 Returned medicine report 11 10) Who will use this system? 11 Only Administrator and the Delegated User can use this system. Administrator is responsible for assign role to Delegate User and has the full control to the system. Delegate user is the staff of the hospital who directly use this system .11 1.2. BACKGROUND 11 1.3. INFRASTRUCTURE 12 12 Figure 1.1: Infrastructure of Pharmaceutical Management System in Hospital .12 1.4. FUNCTION HIERARCHY DIAGRAM .13 1.5. CONTEXT DIAGRAM .14 14 Coppyright by Group 21- HUT Genetic Singapore 2 Website: http://www.docs.vn Email : lienhe@docs.vn Tel (: 0918.775.368 1.6. DATA FLOW DIAGRAM 15 1.6.1. DFD Level 0 for Pharmaceutical Management System in Hospital 15 15 1.6.2. DFD Level 1 for System Management .16 16 1.6.3. DFD Level 2 for User Management of System Management 17 17 1.6.4. DFD Level 1 for List Management .18 18 1.6.5. DFD level 2 of List Management .19 19 1.6.6. DFD Level 1 for Medicine Expectation and Bidding Management 20 20 1.6.7. DFD Level 2 for Yearly Expectation Management 21 21 1.6.8. DFD Level 2 for Bidding Management 22 1.6.9. DFD Level 3 for Bidding Document of Bidding Management .23 23 1.6.10. DFD Level 3 for Price Quotation Input of Bidding Management .24 24 1.6.11. DFD Level 3 for Bidding Open of Bidding Management 25 1.6.12. DFD Level 3 for Bidding Result Announcement of Bidding Management 26 26 1.6.13. DFD Level 1 for Medicine Management 27 1.6.14. DFD Level 2 for Medicine in Stock Keeping Track and Management of Medicine Management 28 1.6.15. DFD Level 3 for Medicine Inventory of Medicine in Stock Keeping Track and Management 29 Figure 1.18: DFD Level 3 for Medicine Inventory of Medicine in Stock Keeping Track and Management .29 1.6.16. DFD Level 2 for Medicine Intake Management of Medicine Management 30 30 1.6.17. DFD Level 2 for Medicine Distribution Management of Medicine Management 31 31 1.6.18. DFD Level 2 for Monthly Medicine Expectation and Request Medicine of Medicine Management .32 Coppyright by Group 21- HUT Genetic Singapore 3 Website: http://www.docs.vn Email : lienhe@docs.vn Tel (: 0918.775.368 32 1.6.19. DFD Level 1 for Report System .33 33 1.7. METHOD OF INVESTIGATION 34 1.8. SCHEDULE OF PROJECT .35 35 1.9. DATABASE DESIGN .36 1.9.1. THIRD NORMAL FORM .36 45 1.9.2. ENTITIES RELATIONSHIP DIAGRAM .46 46 1.10. PROGRAM IDENTIFICATION .47 Project Name: PHARMACEUTICAL MANAGEMENT SYSTEM IN HOSPITAL .47 1.11. PROGRAM DESCRIPTION .48 Overview: .48 Pharmaceutical Management System in Hospital is developed with the aim to solve many difficult in medicine management. This software is support the nurses and doctors in medicine management efficiently. Beside, this system support administrator to manage users, assign role for each user to perform a certain function such as manage medicine in stores, make a medicine expectation or give a report. This system is developed by Oracle Developer 6i (Form builder, Report builder) and database of Oracle 8i. .48 Advantage of using the system 48 Security using Username and Password authentication 48 Oracle help to save a huge data and execute command fast and effectively 48 Used for a large system and organization .48 Friendly GUI based on well-designed Oracle Form and Report .48 Role-based security using a fixed principal for role authorization .48 Easy and save Backup database and easy manipulation 48 How the program works .48 The operation starts with a staff click on icon of software system, the main form of program will display. Unregistered staffs are able to view general information such as:general medicine information, staff information. 48 Registered staffs log in system can manipulate with functions of system that they are granted permission .48 1.12. PROGRAM OUTLINE 49 1.13. PROGRAM SCHEDULE 51 1.14. PROGRAM ESTIMATION 51 1.15. FILE SPECIFICATION .52 The database management system stored in the file name is PMIH. In this file contain the tables which have same fields in each table such as ID, Address, DOB, Name…but data is different. .52 When the management program need the information in the database manage access system, the system will supply the appropriate data .52 1.16. RECORD SPECIFICATION .52 1.17. FILE SPECIFICATION .66 The database management system stored in the file name is PMIH. In this file contain the tables which have same fields in each table such as ID, Address, DOB, Name…but data is different. .66 When the management program need the information in the database manage access system, the system will supply the appropriate data .66 1.18. RECORD SPECIFICATION .66 PRINT LAYOUT CHART 70 Coppyright by Group 21- HUT Genetic Singapore 4 Website: http://www.docs.vn Email : lienhe@docs.vn Tel (: 0918.775.368 Main Form 70 70 Change Password .71 71 Login Form .71 71 1.19. DECISION TABLE .72 1.19.1. Decision table of Add new procedure .72 Condition Stub 72 Condition Entry 72 1.19.2. Decision table of Update procedure 72 Condition Stub 72 Condition Entry 72 1.19.3. Decision table of Search procedure 72 Condition Stub 72 Condition Entry 72 1.19.4. Decision table of Delete procedure .72 Condition Stub 72 Condition Entry 72 1.19.5. Decision table of Print procedure .73 Condition Stub 73 Condition Entry 73 1.19.6. Decision table of Keeping Track of Medicine in Stock .73 Condition Stub 73 Condition Entry 73 1.19.7. Decision table of Keeping Track of Expired date Medicine 73 Condition Stub 73 Condition Entry 73 1.19.8. Decision table of Bidding Process 73 Condition Stub 73 Condition Entry 73 1.19.9. Decision Table of Estimate Medicine .74 1.20. FLOWCHART .75 1.20.1. Flowchart for Access Right .75 75 Figure 5.1: Flowchart for Access Right .75 1.20.2. Flowchart for Add Function 76 76 Figure 5.2: Flowchart for Add Function 76 1.20.3. Flowchart for Update Function .77 77 Figure 5.3: Flowchart for Update Function .77 1.20.4. Flowchart for Search Function 77 Coppyright by Group 21- HUT Genetic Singapore 5 Website: http://www.docs.vn Email : lienhe@docs.vn Tel (: 0918.775.368 78 Figure 5.4: Flowchart for Search Function 78 1.20.5. Flowchart for Delete Function 78 79 Figure 5.5: Flowchart for Delete Function 79 1.20.6. Flowchart for Report .79 80 Figure 5.6: Flowchart for Report .80 Flowchart for Keeping Track of Medicine in Stock 81 81 1.20.7. Flowchart for Keeping Track of Expired date Medicine .82 82 1.20.8. Flowchart for Bidding Process 83 Figure 5.9 Flowchart for Bidding Process 83 1.20.9. Flowchart for estimated expectation amount of Medicine .84 84 1.21. PROGRAM LISTING .85 REPORT LISTING 95 1.21.1. Output design 95 1.22. TEST PLAN .98 1.23. TEST DATA 98 TEST LOG SHEET 100 .100 1.24. PROGRAM TRACE 101 1.25. GRID CHART 101 1.26. OPERATING INSTRUCTION .102 HARDWARE REQUIREMENT .104 So this program run on client-server, so you have to prepare the configures for each kind 104 1.27. SOFTWARE REQUIREMENT 104 1.28. SCOPE 105 1.29. LIMITATION 105 Coppyright by Group 21- HUT Genetic Singapore 6 Website: http://www.docs.vn Email : lienhe@docs.vn Tel (: 0918.775.368 CHAPTER 1: SYSTEM SPECIFICATION 1.1. SCENARIO AND QUESTION PAPER 1.1.1. SCENARIO Nowadays, Information Technology is applied in many fields, it helps works done effectively, precise, save time and human resources…, medicine management in hospital is not exception. Medicine Management System in Hospital is developed to carry out these above criterions. The medicine management will be easier and more professional. This System is applied in Bach Mai hospital- one of the largest hospitals in Ha Noi with a thousand patients everyday, so the medicine management is very important. Medicine Management System in Hospital includes five main parts: System Management, List Management, Medicine Expectation and Bidding Management, Medicine Management and Report System. 1. System Management: Each User have their own role assignment made by admin to log-in the system, User have to log- in with a valid user name and password. Besides they can change their password, so the security for system is very good. 2. List Management: This function provides all necessary information about Medicine, Medicine Unit, Medicine Specification, Medicine Classification, Store, Department, Producing Country, Manufacturer, Supplier. User can add new, search, update and delete information in each list. 3. Medicine Expectation and Bidding Management: This part includes two main functions: Yearly Medicine Expectation Management and Medicine Bidding Management. Yearly Medicine Expectation Management: To have the Yearly Medicine Expectation the user must bases on the medicine intake amount and the amount of medicine distributed to the substore and the health insurance store, the amount of the medicine in stock in a year. User who has the role assignment can add new, update, search, and delete the information. Medicine Bidding Management includes: • Bidding Document: The hospital sends the bidding document to each supplier. Coppyright by Group 21- HUT Genetic Singapore 7 Website: http://www.docs.vn Email : lienhe@docs.vn Tel (: 0918.775.368 • Price Quotation Input: When the supplier received the bidding document they will fill in the document the price of each medicine and send back to the hospital. • Bidding Open: After have the price quotation, the hospital will inputs the bidding information of suppliers and then decides which supplier win and get the medicine bidding contract. • Bidding Result Announcement: The hospital will announce the bidding result to suppliers 4. Medicine Management: Medicine Management is very important in hospital so this function is given to do all the works related to medicine helps user easier in medicine keeping track and management. Medicine in stock watching and management: The user must keep track of the amount of medicine intake and the amount of medicine distributed to calculate the medicine in stock and how to handle it. Besides the user can make the medicine inventory. Medicine Intake Management: User can add new, view, search, update and delete the medicine intaked from suppliers. Medicine Distribution Management: This includes: • Main store distributes to substore and health insurance store. • Substore and health insurance store distribute to departments. User also can add new, search, update and delete any information which is available in database. Substore makes the Monthly Medicine Expectation and Requests Medicine: User makes the medicine expectation every month bases on the medicine intaked amount, the amount of Medicine distributed to the department and the amount of the medicine in stock in a month. After that they will request the main store to distribute medicine for the next month. Look up Medicine Information: This part is like a dictionary providing all necessary information about medicine. User can add new, view, search, update, delete any information related to medicine in database. Expired date medicine keeping track: Keeping track of expired date medicine and show an alert when the medicine is near expired date. Coppyright by Group 21- HUT Genetic Singapore 8 Website: http://www.docs.vn Email : lienhe@docs.vn Tel (: 0918.775.368 Discarded Medicine Management: All the expired Medicine or has any problem are discarded. This function also allows to add new, view, search, update and delete the discarded Medicine information. Returned Medicine Management: This function is to manage the medicine returned to the substore, health insurance store and main store when they are not used, expired date or have any problem. Other Distribution Management: Manage the medicine distributed in the special case. 5. Report System: This system allows user to view and print any information relating to Lists, Medicine, Medicine Expectation and Bidding. 1.1.2. QUESTION PAPER Questionnaires are an effective way to survey, conduct information and gathering background information. We have some questions helping for analyzing: 1) How is the framework of organization in Pharmacy Department? The framework of organization in Pharmacy Department includes: • Main unit • Clinic unit • Made-up medicine unit • Distribution unit 2) How many stores are there in Pharmacy Department? There are: • 1 main store • 1 substore • 1 health insurance store • 1 discarded medicine store • about 50 stores of department 3) What medicine’s information need to be considered? The related-to medicine information is: • Medicine Unit • Medicine Specification • Medicine Classification Coppyright by Group 21- HUT Genetic Singapore 9 Website: http://www.docs.vn Email : lienhe@docs.vn Tel (: 0918.775.368 • Producing Country • Manufacturer • Supplier • Expired Date … 4) Where are medicine intaken from? • The Medicine is intaked from Suppliers after organizing bid every one year. • Made-up Medicine Unit. 5) How does Bidding process take place? There are 4 steps: • Make the bidding document and invite bid to suppliers • Suppliers send back the price quotation to hospital • Open Bidding to evaluate the bidding package • Announce bidding result to suppliers 6) Which Store is responsible for medicine expectation? The main store will make the medicine expectation bases on the amount of medicine intake and distribution as well as the medicine in stock. 7) After bidding, how long does hospital request for medicine? Based on the medicine requirement of substore, main store make monthly expectation and call medicine of the winning supplier. 8) In which case may the medicine be returned? Medicine returned when it is expired date, broken, or have any problem… 9) Which report related to medicine? The Staff must send the report related to medicine to the leaders of hospital every day, week, month, year or any time they require. They are: • Medicine intake report • Medicine distribution report • Medicine in stock report • Medicine inventory report • Yearly expectation report • Discarded medicine report Coppyright by Group 21- HUT Genetic Singapore 10 [...]... 1 for System Management Figure 1.5: DFD Level 1 for System Management Copyright by Group 21 – HUT Genetic Singapore 16 Pharmaceutical Management System In Hospital System Guide 1.6.3 DFD Level 2 for User Management of System Management Figure 1.6: DFD Level 2 for User Management of System Management Copyright by Group 21 – HUT Genetic Singapore 17 Pharmaceutical Management System In Hospital System. .. Management System In Hospita Copyright by Group 21 – HUT Genetic Singapore 14 Pharmaceutical Management System In Hospital System Guide 1.6 DATA FLOW DIAGRAM 1.6.1 DFD Level 0 for Pharmaceutical Management System in Hospital Figure 1.4: DFD Level 0 for Pharmaceutical Management System In Hospital Copyright by Group 21 – HUT Genetic Singapore 15 Pharmaceutical Management System In Hospital System Guide... Pharmaceutical Management System In Hospital System Guide 1.6.19 DFD Level 1 for Report System Figure 1.22: DFD Level 1 for Report System Copyright by Group 21 – HUT Genetic Singapore 33 Pharmaceutical Management System In Hospital System Guide 1.7 METHOD OF INVESTIGATION Data collection method:collecting and obtaining copies of the actual forms and operating documents that are currently used in the system Survey... of Pharmaceutical Management System in Hospital Coppyright by Group 21- HUT Genetic Singapore 12 Pharmaceutical Management System in Hospital System Guide 1.4 FUNCTION HIERARCHY DIAGRAM Figure 1.2: The Functional Hierarchy Diagram of Pharmaceutical Management System In Hospital Coppyright by Group 21- HUT Genetic Singapore 13 Pharmaceutical Management System In Hospital System Guide 1.5 CONTEXT DIAGRAM... will use this system? Only Administrator and the Delegated User can use this system Administrator is responsible for assign role to Delegate User and has the full control to the system Delegate user is the staff of the hospital who directly use this system 1.2 BACKGROUND We are living in the era of information technology, so the applications of IT are very commonly used Medicine Management System software... Management Copyright by Group 21 – HUT Genetic Singapore 20 Pharmaceutical Management System In Hospital System Guide 1.6.7 DFD Level 2 for Yearly Expectation Management Figure 1.10: DFD Level 2 for Yearly Expectation Management Copyright by Group 21 – HUT Genetic Singapore 21 Pharmaceutical Management System In Hospital System Guide 1.6.8 DFD Level 2 for Bidding Management Figure 1.11: DFD Level 2 for... Copyright by Group 21 – HUT Genetic Singapore 22 Pharmaceutical Management System In Hospital System Guide 1.6.9 DFD Level 3 for Bidding Document of Bidding Management Figure 1.12: DFD Level 3 for Bidding Document of Bidding Management Copyright by Group 21 – HUT Genetic Singapore 23 Pharmaceutical Management System In Hospital System Guide 1.6.10 DFD Level 3 for Price Quotation Input of Bidding Management... Management Copyright by Group 21 – HUT Genetic Singapore 24 Pharmaceutical Management System In Hospital System Guide 1.6.11 DFD Level 3 for Bidding Open of Bidding Management Figure 1.14: DFD Level 3 for Bidding Open of Bidding Management Copyright by Group 21 – HUT Genetic Singapore 25 Pharmaceutical Management System In Hospital System Guide 1.6.12 DFD Level 3 for Bidding Result Announcement of Bidding Management... Bidding Management Copyright by Group 21 – HUT Genetic Singapore 26 Pharmaceutical Management System In Hospital System Guide 1.6.13 DFD Level 1 for Medicine Management Figure 1.16: DFD Level 1 for Medicine Management Copyright by Group 21 – HUT Genetic Singapore 27 Pharmaceutical Management System In Hospital System Guide 1.6.14 DFD Level 2 for Medicine in Stock Keeping Track and Management of Medicine... Genetic Singapore 28 Pharmaceutical Management System In Hospital System Guide 1.6.15 DFD Level 3 for Medicine Inventory of Medicine in Stock Keeping Track and Management Figure 1.18: DFD Level 3 for Medicine Inventory of Medicine in Stock Keeping Track and Management Copyright by Group 21 – HUT Genetic Singapore 29 Pharmaceutical Management System In Hospital System Guide 1.6.16 DFD Level 2 for Medicine . Management and Report System. 1. System Management: Each User have their own role assignment made by admin to log-in the system, User have to log-. Management System in Hospital System Guide 1.4. FUNCTION HIERARCHY DIAGRAM Figure 1.2: The Functional Hierarchy Diagram of Pharmaceutical Management System