sample business letters

Sample Business Letters (101-200) (Sample Business Letters are listed in Alphabetical Orde) Disclaimer: Be aware that some of these sample letters have legal, financial, or other implications. If you are not sure about the use of any letter, consult with an appropriate professional first. Index 101. Commitment Form (Advertising) 102. Company Bonus Letter 103. Company Credit Account Approval Letter 104. Company Credit Account Denial for Unfavorable Report 105. Company Credit Account Denial Letter 106. Complimentary Letter to Employee on Handling of Difficulty 107. Complimentary Letter to Employee on Handling of Emergency 108. Complimentary Letter to Hotel 109. Complimentary Letter with Individual Commendation 110. Confidential Information Agreement 111. Confidentiality Agreement Between Firms 112. Confirmation of Acceptance of Employee Suggestion 113. Confirmation of Extension of Payment Date 114. Confirmation of Interview Appointment 115. Confirmation of Purchase Agreement 116. Confirmation of Telephone Report of Problem 117. Confirmation of Verbal Order 118. Congratulations on a Job Well Done 119. Congratulations on Employee on 5-Year Anniversary 120. Congratulations on Expansion 121. Congratulations on Formation of New Company 122. Congratulations on Increased Sales 123. Congratulations on Outstanding Achievement 124. Congratulations on Promotion 1 125. Congratulations on Promotion 2 126. Congratulations to New Business 127. Congratulations to New Owners 128. Consignment Agreement 129. Consignment Letter 130. Consumer Credit Application 131. Consumer Credit Application Form 132. Contract 1, Goods 133. Contract 2, Goods 134. Contract Proposal for Services 135. Conversion of Open Account to C.O.D. 136. Correction of Deposition 137. Corrections to Derogatory Credit Report 138. Cover Letter for Loan Book 139. Cover Letter in Response to Catalog Request 140. Cover Letter, Product Literature in Response to Phone Inquiry 141. Cover Letter, Renewed Charge Card 142. Credit Dept Report to Collections on Past Due Account 143. Credit Extension to Past Due Preferred Customer 144. Customer Incentive Program Announcement 145. Customer New Charge Card Cover Letter 146. Customer Revival, Auto Mechanic 147. Customer Revival, Preferred Customer Private Sale 148. Customer Revival, Product Sales 149. Customer Revival, Small Shop 150. Customer Service Request Form 151. Decline of Venture Offer 152. Decline to Interview Referred Job Applicant 153. Deliveries Held Until Past Due Balance Paid 154. Demand by Secured Party for Possession of Collateral 155. Demand for Acknowledgement of Shipping Dates 156. Demand for Delivery 157. Demand on Guarantor 158. Demand that Future Payments Be by Certified Check 159. Demand to Endorsers for Immediate Payment 160. Denial of Request for Additional Discount 161. Denial of Request for Extension of Time 162. Denial of Request for Quarterly Billing 163. Directed Letter of Recommendation Requesting Reply 164. Discharge of Security Interest 165. Disclosure of Investigative Consumer Reports 166. Disclosure Statement, Fair Credit Reporting Act 167. Discreet Letter of Resignation 168. Disputed Balance Notice 169. Employee Invention Agreement 170. Employee Non-Compete Agreement 171. Employee Non-Compete Agreement (Specific Radius) 172. Employee Photo and Recording Release 173. Employee Suggestion for Company Meeting 174. Employer's Verification on Loan Applicant 175. Employment Agreement 176. Employment Agreement 177. Employment Information Form 178. Employment Letter 179. Employment Reimbursement Agreement 180. Equipment Leasing Agreement 181. Equipment Maintenance Agreement 182. Escrow Check Receipt 183. Escrow Fee Worksheet 184. Expense Account Statement 185. Expense Account Statement Form 186. Explanation for Delay of Partial Shipment 187. Explanation of Insurance Rate Increase 188. Extension of Lease 189. Fictitious Name Certificate - By Corporation 190. Fictitious Name Certificate - Individual 191. Fictitious Name Certificate - Partnership 192. Fifth Overdue Payment Reminder, Notice of Credit Hold 193. Final Demand for Payment on Delinquent Account 194. Final Notice Before Legal Action 195. Final Notice of Impending Litigation 196. Final Warning Before Dismissal 197. Financing Statement 198. Firm Letter on Past Due Account 199. Five Day Demand for Payment 200. Follow Up Letter, Travel Agency 101. Commitment Form (Advertising) COMMITMENT FORM CLIENT:_________________________ DATE_________________ DESCRIPTION ART WORK FOR BILLBOARD DESIGN: Includes conceptual layouts, comprehensive layout, artist's renderings, preparation of camera - ready mechanicals. Estimated cost $250.00 (Typography costs are extra) This commitment form is to serve as Client's written authorization for (firm) to perform services and/or contract with suppliers for the above described items or services (radio, television, magazine, publication, outdoor advertising, artwork, production, etc.) on client's behalf. Client's signature also indicates understanding of estimates, prices, terms and liability to (firm) for said items or services. Alterations or revisions of above specifications involving extra costs will be executed only upon additional written orders. ACCEPTED______________________ DATE__________________________ CLIENT____________________ AGENCY_____________________ 102. Company Bonus Letter Dear The presentation you prepared for the (description of project) was truly outstanding. There is no doubt that we were awarded this project due to your fine work. Please accept the enclosed check as our way of saying thank you for a job well done. 103. Company Credit Account Approval Letter Dear We have reviewed your application for credit, and it is our pleasure to inform you that an account has been opened for your company. Please feel free to use your account as often as you wish. A descriptive brochure is attached which outlines the terms and conditions upon which this account has been opened. Should your credit requirements change, or should you have any questions regarding your new account, call this office and ask to speak to one of our account representatives. When you call, please have your account number available, in order that we might have quick access to your file. 104. Company Credit Account Denial for Unfavorable Report Dear Thank you for your recent application for credit with our firm. We regret to inform you that we cannot extend credit terms to you at the present time, based on the report we received back from our credit bureau: If you feel that there may be some errors in the records of the credit reporting agency, we suggest that you contact them and review their current information. In the event that there have been errors made, please direct them to submit a revised report to us for our reconsideration. We would be most happy to welcome you as a customer and to accommodate you in any way possible under the circumstances. We do have a layaway plan and various other options that are available to our cash customers. Please feel free to call me if you have any questions or if I can be of assistance to you in any way. 105. Company Credit Account Denial Letter Dear We have reviewed your application for open account terms, and at this time are unable to open an account for your company. Should circumstances change in the future, please feel free to resubmit an application. We value your business, and hope to keep you as a customer. As a cash customer you will be advised of all special sales, and we know that you will find our prices and services competitive enough to allow us to continue serving you. If you have any questions about this decision, or if I may be of any help in any way with regard to your dealings with our company, please contact me at the above office. 106. Complimentary Letter to Employee on Handling of Difficulty Dear Several of your associates in the shipping department have informed me of the incident that occurred last Friday with a representative of Gene's Tool Supplies. They have all agreed that this driver hurled some extremely abusive language at you and that his actions were unjustifiably offensive. They also all agreed that you remained a gentleman throughout the entire time, attempting to solve the problem. I compliment you on your self-control, and in handling the situation in such an exemplary manner. I have placed a call to the owner of Gene's Tools and fully anticipate your receiving an apology from them. 107. Complimentary Letter to Employee on Handling of Emergency Dear You are to be highly commended for the way that you handled the emergency that occurred yesterday. The paramedics have informed us that if you hadn't acted as quickly as you did, our customer's attack might have been fatal. Thanks to your fast reaction, she is already out of intensive care and on the road to recovery. We are very proud of your association with our organization. 108. Complimentary Letter to Hotel Dear Our (name of event) that was held at your hotel was extremely successful. The compliments that I have received on your staff's courteousness and the excellent food that your chefs prepared for the occasion have been numerous. Thank you for helping to make our event a success. 109. Complimentary Letter with Individual Commendation Dear Our "Talent Night in St. Petersburg" promotion was greeted with a great deal of enthusiasm by the community, and I want to take this opportunity to thank you for all of your encouragement and support. As always, all of the staff at WQOL were extremely cooperative. I must, however, single out one in particular who worked exceptionally hard to make it the success it was. This is Judith Blakely, who seems to have an unlimited amount of energy and holds firmly to the conviction that if it is worth doing, it is worth doing it right. It is fair to say that without her help, this event would not have been nearly as successful as it was. We played to a full house. What more is there to say! We will be looking forward to a repeat performance. It has been a joy working with your fine staff. 110. Confidential Information Agreement CONFIDENTIAL INFORMATION AGREEMENT In consideration of being employed by_ (Company), the undersigned hereby agrees and acknowledges: 1. That during the course of my employ there may be disclosed to me certain trade secrets of the Company; said trade secrets consisting of: a) Technical information: Methods, processes, formulae, compositions, inventions, machines, computer programs and research projects. b) Business information: Customer lists; pricing data; sources of supply; and marketing, production, or merchandising systems or plans. 2. I shall not during, or at any time after the termination of my employment with the Company, use for myself or others, or disclose or divulge to others any trade secrets, confidential information, or any other data of the Company in violation of this agreement. 3. That upon the termination of my employ from the Company: a) I shall return to the Company all documents relating to the company, including but not necessarily limited to: drawings, blueprints, reports, manuals, correspondence, customer lists, computer programs, and all other materials and all copies thereof relating in any way to the Company's business, or in any way obtained by me during the course of my employ. I further agree that I shall not retain any copies of the foregoing. b) The Company may notify any future or prospective employer of the existence of this agreement. c) This agreement shall be binding upon me and my personal representatives and successors in interest, and shall inure to the benefit of the Company, its successors and assigns. d) The unenforceability of any provision to this agreement shall not impair or affect any other provision. e) In the event of any breach of this agreement, the Company shall have full rights to injunctive relief, in addition to any other existing rights, without requirement of posting bond. 111. Confidentiality Agreement Between Firms CONFIDENTIALITY AGREEMENT BETWEEN FIRMS AGREEMENT and acknowledgement between _ (Company), and _ (Undersigned). Whereas, the Company agrees to furnish the undersigned certain confidential information relating to the affairs of the Company for purposes of: (Describe) - ,and Whereas, the undersigned agrees to review, examine, inspect or obtain such information only for the purposes described above, and to otherwise hold such information confidential pursuant to the terms of this agreement, BE IT KNOWN, that the Company has or shall furnish to the undersigned certain confidential information, as set forth on attached list, and may further allow the undersigned the right to inspect the business of the Company and/or interview employees or representatives of the Company, all on the following conditions: 1. The undersigned agrees to hold all confidential or proprietary information or trade secrets ("information") in trust and confidence and agrees that it shall be used only for the contemplated purpose, shall not be used for any other purpose or disclosed to any third party. 2. No copies will be made or retained of any written information supplied. 3. At the conclusion of our discussions, or upon demand by the Company, all information, including written notes, photographs, memoranda, or notes taken by you shall be returned to us. 4. This information shall not be disclosed to any employee or consultant unless they agree to execute and be bound by the terms of this agreement. 5. It is understood that the undersigned shall have no obligation with respect to any information known by the undersigned or generally known within the industry prior to date of this agreement, or becomes common knowledge within the industry thereafter. Dated: _ 112. Confirmation of Acceptance of Employee Suggestion Dear Your suggestion that we recycle the trims from our vinyl production has been analyzed and found to be an extremely viable idea. This recycling process, which will be implemented in six to eight weeks from now, will result in direct savings to our firm. We commend you for your inventiveness! Please accept our congratulations on the adoption of your recommendation and our thanks for your enthusiastic attitude. 113. Confirmation of Extension of Payment Date Dear This will acknowledge our telephone conversation of this date. As was stated in our letter dated (date) , we should be receiving our financing by (date) In view of the above, we would appreciate your extending the date for our payment of the account until (date) This will enable us to make sure that all of the appropriate documents have been prepared. We appreciate your courtesies, past and present. It has been a pleasure doing business with your company and we look forward to years of pleasant associations. 114. Confirmation of Interview Appointment Dear Thank you for your courteous request to interview one of our officers for the article you are writing about our business. (name of individual) will be pleased to meet with you at our offices at (address) , on (day) , (date) , at (time) I believe that you will find him to be extremely knowledgeable about our business and the role we play in relationship to our industry. Thank you for your interest in our firm 115. Confirmation of Purchase Agreement Dear This letter will serve to confirm our agreement regarding your purchase of, and payment for, certain merchandise from our company. We have agreed to ship the following merchandise to you: You agree to abide by our printed terms and conditions, and you additionally agree to pay for the merchandise in three equal payments. The first payment shall be sent so as to be received by my office not later than (date) The second payment shall be received not later than thirty days later, and the third payment shall be received not later than thirty days after the second payment. In no event shall payment be received later than (date) Please sign a copy of this letter and return it to me. Upon receipt of your confirmation of our agreement, I shall release shipment of the aforementioned merchandise. 116. Confirmation of Telephone Report of Problem Dear This will confirm our telephone conversation of (date) wherein I informed you that there was a problem with the (service performed) As I stated, (description of problem) It is my understanding that you will (commitment of service company) in order to resolve this problem. Thank you for your cooperation in this matter. 117. Confirmation of Verbal Order CONFIRMATION OF VERBAL ORDER Date: _ To: _ (Supplier) This letter shall confirm your acceptance of verbal order communicated to you on _. A copy of our purchase order containing the state terms is attached. Unless we receive objection within ten days of your receipt of this order, we shall expect delivery of all ordered goods on the date indicated. Very truly yours, 118. Congratulations on a Job Well Done Dear The displays you created for the "Summer's Coming" promotion are just beautiful. Several of the sales personnel told me that they have received numerous compliments from the customers. Congratulations on a job well done. 119. Congratulations on Employee on 5-Year Anniversary Dear (date) will mark your fifth anniversary as a member of the (name of firm) We would like to take this opportunity to thank you for these past five years of fine workmanship and company loyalty. We know that the growth and success of our company is largely dependent on having strong [...]... my congratulation on your promotion and my very best wishes for your continuing success 126 Congratulations to New Business Dear Congratulations on the opening of your new gallery We know that every business requires a good bookkeeping system, and have developed complete programs for businesses of all sizes While some systems are more extensive than others, they all have a mutual goal; to minimize... notwithstanding the cause of termination, I shall not compete with the business of the Company, or its successors or assigns The term "not compete" as used in this agreement means that I shall not directly or indirectly, as an owner, officer, director, employee, consultant, or stockholder, engage in a business substantially similar or competitive to the business of the company This non-compete agreement shall extend... undivided time to the transaction of company business and to refrain from being engaged in any other business during the tenure of his employment with the company In consideration of the foregoing, company agrees to pay to employee the amount of (amount) Dollars, ($ ), per (period of time) plus reasonable travel expenses incurred for the purpose of conducting company business This contract shall become effective... request, execute specific assignments to any such invention and execute, acknowledge, and deliver any additional documents required to obtain letters patent in any jurisdiction and shall, at the Company's request and expense, assist in the defense and prosecution of said letters patent as may be required by Company This provision shall survive termination of employ with the Company Signed under seal this... termination of employment and notwithstanding the cause of termination, I shall not compete with the business of the Company, or its successors or assigns The term "not compete" as used in this agreement means that I shall not directly or indirectly own, be employed by or work on behalf of any firm engaged in a business substantially similar and competitive with the Company This non-compete agreement shall... your account and would be unfair to all of our customers who must settle their accounts within 30 days If we were to offer the terms you have requested to all of our customers, we would soon be out of business entirely I am sure you can understand our position in this matter We would welcome your account on our regular open account basis and hope that we will have the opportunity to provide you with... working hours or not, which: a) Result from any work performed on behalf of Company, or pursuant to a suggested research project by the Company, or b) Relate in any manner to the existing or contemplated business of the Company, or c) Result from the use of the Company's time, material, employees or facilities 2 The undersigned hereby assigns to the Company, its successors and assigns, all right, title... knows nor has reason to know of the existence of any outstanding title or claim of title hostile to his rights in the goods 9 The buyer shall have the right to examine the goods on arrival, and within business days after such delivery he must give notice to the seller of any claim for damages on account of the condition, quality, or grade of the property, and must specify the basis of his claim in detail... which time we will reevaluate your open account status I know this will represent an inconvenience to you and I hope that this will not interfere with our long and profitable relationship We value your business and look forward to resolving this difficulty in the immediate future If I may be of further assistance please call me at your convenience 136 Correction of Deposition Dear Please find the enclosed... should you require additional time to settle your balance, please feel free to give us a call I will see to it that you are granted an additional ( ) days in which to pay your account balance We value your business, and sincerely hope that this gesture will be of some help Thank you for your kind consideration, and we look forward to seeing you soon 144 Customer Incentive Program Announcement Dear As a