Lession 02 Project initiation

Lesson 2: Project Initiation 2 Learning Objectives  Describe an overall framework for project integration management as it relates to the other project management knowledge areas and the project life cycle.  Explain the strategic planning process and apply different project selection methods.  Explain the importance of creating a project charter to formally initiate projects.  Discuss the process of creating a preliminary project scope statement. 3 Learning Objectives  Describe project management plan development, including content, using guidelines and templates for developing plans, and performing a stakeholder analysis to help manage relationships.  Explain project execution, its relationship to project planning, the factors related to successful results, and tools and techniques to assist in project execution.  Describe the process of monitoring and controlling project work. 4 Learning Objectives  Understand the integrated change control process, planning for and managing changes on the projects, and developing and using a change control system.  Explain the importance of developing and following good procedures for closing projects.  Describe how software can assist in project integration management. 5 The Key to Overall Project Success: Good Project Integration Management  Project managers must coordinate all of the other knowledge areas throughout a project’s life cycle.  Many new project managers have trouble looking at the “big picture” and want to focus on too many details.  Project integration management is not the same thing as software integration. 6 Defining the Project Initiation Process Projects come about as a result of one of six needs or demands.  Market Demand  Business Need  Customer Request  Technological Advance  Legal Requirement  Social Need 7 Defining the Project Initiation Process  Identifying Stakeholders, Understanding Stakeholder Roles  Communicating with Stakeholders  The Project Overview Document  Feasibility Studies  Identifying the Project Constraints 8 Types of Constraints  Time Constraints  Budget Constraints  Quality Constraints  Schedule Constraints  Technology Constraints  Directive Constraints 9 Project Initiation Process  The Initiation process is part of the Project Scope Management knowledge area. As you’ve learned, this knowledge area deals with identifying a project, the stakeholders, and the project requirements. The Initiation process lays the groundwork for the Planning process group that follows Initiation.  A high percentage of projects fail due to poor planning or no planning. 10  The project Initiation process has several inputs: product description, strategic plan, project selection criteria, and historical information. Each of these inputs is processed using tools and techniques to produce the final outputs, one of which is the project charter. [...]... service that the project was undertaken to create (2)Output from The product at the end of Project Initiation Initiation Process A project charter is a document that formally Project Charter 1) authorizes a project Project 2) Manager The project manager should be assigned as early in the project as is feasible 20 Project Charter(sample) Scope Initiation 1 .Project name: IT upgrade project 2.Start date:March...The duties of initiation of Project          Product Description Strategic Plan Project Selection Criteria Historical Information Developing a Project Overview Determining the Project Goals Project Requirements Project Deliverables Stakeholders 11 Project Scope Management Initiation Initiation Scope Planning Scope Definition Scope Planning Scope... organizations should:  Identify potential projects  Use realistic methods to select which projects to work on  Formalize project initiation by issuing a project charter 24 Output Product Description Strategic Plan Project Selection Criteria Historical Information Project Project Selection Selection Method Method Expert Expert Judgment Judgment Project Charter Project Manager Identified/ Assigned Constraints... updated WBS 16 Initiation Input Product Description Strategic Plan Project Selection Criteria Historical Information Tools & Techniques Project Project Selection Selection Method Method Expert Expert Judgment Judgment Output Project Charter Project Manager Identified/ Assigned Constraints Assumptions 17 Main Task of Initiation in Scope Management Main Task of Initiation in Scope Management Project selection... Description Enterprise Enterprise Strategic Plan Strategic Plan Initiation Initiation Decision Decision of of Experts Experts Output Project Manager Project Manager Output Project Charter Project Charter This is the document describing the characteristics of products and services 19 Initiation (1)Input 　 The information at beginning of Project Initiation Product Description The product description documents... Nakagawa Project Manager 21 Project Integration Management Processes    Develop the project charter: Work with stakeholders to create the document that formally authorizes a project the charter Develop the preliminary project scope statement: Work with stakeholders, especially users of the project s products, services, or results, to develop the high-level scope requirements and create a preliminary project. .. scope statement Develop the project management plan: Coordinate all planning efforts to create a consistent, coherent document —the project management plan 22 Project Integration Management Processes (cont’d)     Direct and manage project execution: Carry out the project management plan by performing the activities included in it Monitor and control the project work: Oversee project work to meet the... performance objectives of the project Perform integrated change control: Coordinate changes that affect the project s deliverables and organizational process assets Close the project: Finalize all project activities to formally close the project 23 Strategic Planning and Project Selection  Strategic planning involves determining long-term objectives, predicting future trends, and projecting the need for... not included in the project Initiation 　 Authorizing the project or phase Scope Planning 　 Developing a written scope statement as the basis for future project decisions Scope Definition 　 Subdividing the major project deliverables into smaller, more manageable components Scope Verification 　 Formalizing acceptance of the project scope Scope Change Control 　 Controlling changes to project scope 14 One... justification for many projects, but everyone agrees they have a high value  “It is better to measure gold roughly than to count pennies precisely.”  Three important criteria for projects:  There is a need for the project  There are funds available for the project  There is a strong will to make the project succeed 27 Categorizing Projects  One categorization assesses whether the project provides a . other methods Project selection Criteria 19 Initiation Initiation Product Description Product Description Project Charter Project Charter Project Selection Criteria(Tool) Project Selection. duties of initiation of Project  Product Description  Strategic Plan  Project Selection Criteria  Historical Information  Developing a Project Overview  Determining the Project Goals  Project. create. A project charter is a document that formally authorizes a project. The project manager should be assigned as early in the project as is feasible. Initiation The product at the end of Project