staff development daze access

Staff Staff Development Development Daze Daze June 27 & 28 June 27 & 28 Tony Gauvin Tony Gauvin 2 Schedule Schedule  Monday June 27 Monday June 27  9:00 – 12:00 9:00 – 12:00 Basic Excel Basic Excel  12:00 – 1:00 Lunch for all workshop participants 12:00 – 1:00 Lunch for all workshop participants  1:00 – 4:00 Advanced Excel 1:00 – 4:00 Advanced Excel  Tuesday June 28 Tuesday June 28  9:00 – 12:00 9:00 – 12:00 Basic Access Basic Access  12:00 – 1:00 Lunch for all workshop participants 12:00 – 1:00 Lunch for all workshop participants  1:00 – 4:00 Advanced Access 1:00 – 4:00 Advanced Access  Thursday June 30 Thursday June 30  Time TBA (2hrs.) Outlook Highlights Time TBA (2hrs.) Outlook Highlights  All materials available at All materials available at  http://perleybrook.umfk.maine.edu http://perleybrook.umfk.maine.edu 3 Working with Working with computers computers  Some basic rules Some basic rules 1. 1. Computers are stupid! Computers are stupid! 2. 2. Computers do exactly what you tell them to do Computers do exactly what you tell them to do because of rule 1 because of rule 1 3. 3. If you get a wrong answer or result it is because If you get a wrong answer or result it is because you gave the computer bad data or bad you gave the computer bad data or bad instructions (GIGO) instructions (GIGO) 4. 4. Most applications have self-help features, use Most applications have self-help features, use them them 1. 1. Hit F1 Hit F1 2. 2. Look for “?” Look for “?” 3. 3. Top–right corner of application or toolbar Top–right corner of application or toolbar 4 Difference between Difference between Spreadsheets and Spreadsheets and Databases Databases  Spreadsheets (Excel) are electronic Spreadsheets (Excel) are electronic ledgers ledgers  Store, manipulate and present numbers Store, manipulate and present numbers  Databases (Access) are electronic file Databases (Access) are electronic file cabinets cabinets  Receive, store, organize and present data Receive, store, organize and present data  Use the right application Use the right application  Save time and effort Save time and effort  Decrease frustration Decrease frustration 5 Database abstraction Database abstraction  A database is a repository of data A database is a repository of data  Only two things to do Only two things to do  Put data in Put data in  Forms -> Records Forms -> Records  Get data out Get data out  Records -> reports Records -> reports  Query -> records -> reports Query -> records -> reports  Think of the database is a bucket of data Think of the database is a bucket of data  As long as you can put stuff and get the right stuff As long as you can put stuff and get the right stuff out who cares what happens in the bucket out who cares what happens in the bucket 6 Advanced Access Advanced Access  Doing Queries using QBE Doing Queries using QBE  Importing Spreadsheets to create Access Importing Spreadsheets to create Access tables tables  Exporting Access Table and Queries as Exporting Access Table and Queries as Excel Workbooks Excel Workbooks Quick Intro to Quick Intro to databases databases 8 Some Vocabulary Some Vocabulary  A A Field Field is a basic fact is a basic fact  A A Record Record is a set of fields is a set of fields  A A Table Table is set of records is set of records  A A Database Database is one or more tables is one or more tables  Forms are used to create records in tables Forms are used to create records in tables based on user inputs based on user inputs  Queries Queries are questions applied to the Database are questions applied to the Database  Reports Reports are preformatted query results are preformatted query results 9 Introduction to a Introduction to a Database Database  Defining a database Defining a database  Database window in Access Database window in Access  The six items in window: Tables, The six items in window: Tables, Queries, Forms, Reports, Macros, Queries, Forms, Reports, Macros, Modules Modules 10 Database Window Database Window Database Window Object Buttons Menu Bar Toolbar [...]... Only 9 of 15 Total Records Are Displayed In This Filter 18 Access Project 1 Creating and Using a Database Objectives  Describe databases and database management systems  Start Access  Describe the features of the Access desktop  Create a database  Create a table and add records 20 Objectives     Close a table Close a database and quit Access Open a database Print the contents of a table 21 Objectives... Design a database to eliminate redundancy 22 Starting Access  Click the Start button on the Windows taskbar, point to All Programs on the Start menu, and then point to Microsoft Office on the All Programs submenu  Click Microsoft Office Access 2003  If the Access window is not maximized, double-click its title bar to maximize it 23 Starting Access 24 Closing the Language Bar  Right-click the Language... 33 Closing and Saving a Table  Click the Close Window button for the Table1 : Table window (Be sure not to click the Close button on the Microsoft Access title bar, because this would close Microsoft Access)  Click the Yes button in the Microsoft Office Access dialog box, and then type Client as the name of the table  Click the OK button in the Save As dialog box 34 Closing and Saving a Table 35 Adding... saved to disk  Pencil indicates you are typing  Asterisk appears next to last blank record in table 13 Tables  Insertion point: where text is entered  Primary key: unique identifier for each record  Access automatically saves changes when you move to next record 14 Datasheet View Triangle indicates Data has been saved to disk Current Record Total Number of Records 15 Database Form Command Buttons . Staff Staff Development Development Daze Daze June 27 & 28 June 27 & 28 Tony Gauvin Tony Gauvin 2 Schedule Schedule  Monday. bucket 6 Advanced Access Advanced Access  Doing Queries using QBE Doing Queries using QBE  Importing Spreadsheets to create Access Importing Spreadsheets to create Access tables tables  Exporting Access. 12:00 Basic Access Basic Access  12:00 – 1:00 Lunch for all workshop participants 12:00 – 1:00 Lunch for all workshop participants  1:00 – 4:00 Advanced Access 1:00 – 4:00 Advanced Access  Thursday