Using powerpoint to build ADA compliant instruction

Teaching with Power! Using PowerPoint to Build ADA-Compliant Instruction Paula Jones, Eastern Kentucky University Produced b y J une 14 & 15 , 2007 501 Effective Techniques for Turning PPT or ILT into e-Learning Effective Techniques for Turning PPT or ILT into e-Learning June 14 & 15, 2007 Page 1 Session 501 – Teaching with Power! Using PowerPoint to Build ADA-Compliant Instruction, Paula Jones, Eastern Kentucky University Teaching with Power! Using PowerPoint to Create ADA Compliant Instruction Paula Jones, ABD Instructional Designer Eastern Kentucky University 2 What Does ADA Means? The Americans with Disabilities Act (ADA) is a federal antidiscrimination statute designed to ensure equal access to opportunities and benefits for qualified individuals with disabilities. The act seeks to remove barriers preventing qualified people with disabilities from enjoying the same programs and employment opportunities, independent living and economic self-sufficiency enjoyed by those without disabilities. Teaching with Power! Effective Techniques for Turning PPT or ILT into e-Learning June 14 & 15, 2007 Page 2 Session 501 – Teaching with Power! Using PowerPoint to Build ADA-Compliant Instruction, Paula Jones, Eastern Kentucky University 3 Basic Needs of Instructors:  To use slide presentations (similar to what they use in face-to-face classes) to deliver and/or demonstrate instruction  To add audio components to slides presentations independent of media support services  To learn how to create scripts for the audio components of the presentations without having to key in text Teaching with Power! 4 Poll #1 Effective Techniques for Turning PPT or ILT into e-Learning June 14 & 15, 2007 Page 3 Session 501 – Teaching with Power! Using PowerPoint to Build ADA-Compliant Instruction, Paula Jones, Eastern Kentucky University 5 Introduction Participants will learn how to:  Set up slides – review of basic tips  Use the Speech Tool in Power Point to transcribe scripts in slide presentations  Use the 'Send to" feature in PowerPoint to create script documents for students' use  Use the Record Narration feature in PowerPoint to Record Audio Components to Slides  Compress the PowerPoint file using Impatica Software  Publish the compress file to a course site (either through a CMS or website). 6 Setup Slides – Basic Tips  Design for 800 by 600 screen resolution •File → Page Setup •Change slide width to 7.5 inches •Change slide height to 5.6 inches This will insure that the player controls will appear on screen without scrolling See next slides for example… Effective Techniques for Turning PPT or ILT into e-Learning June 14 & 15, 2007 Page 4 Session 501 – Teaching with Power! Using PowerPoint to Build ADA-Compliant Instruction, Paula Jones, Eastern Kentucky University 7 Fit for 800 X 600 See player controls display without scrolling 8 Too Big for 800 X 600 Player controls out of view Effective Techniques for Turning PPT or ILT into e-Learning June 14 & 15, 2007 Page 5 Session 501 – Teaching with Power! Using PowerPoint to Build ADA-Compliant Instruction, Paula Jones, Eastern Kentucky University 9 More Slide Design Tips Use plain backgrounds – simplicity is the key Light background and dark text recommended Follow a consistent style on your slides Only one headline per visual Single concept - One idea or thought per slide 10  Minimum verbiage – Use key phrases opposed to long sentences •Remember the 6 x 5 to 6 rule •No more than 5 or 6 lines per slide •No more than 5 or 6 words per line  Use landscape format  No more than two font styles  Use outline format (provide scripts in separate file)  Avoid “Design Templates” with lots of images (see next slides…) More Slide Design Tips Effective Techniques for Turning PPT or ILT into e-Learning June 14 & 15, 2007 Page 6 Session 501 – Teaching with Power! Using PowerPoint to Build ADA-Compliant Instruction, Paula Jones, Eastern Kentucky University 11 Avoid this type of design… 12 Better…. Effective Techniques for Turning PPT or ILT into e-Learning June 14 & 15, 2007 Page 7 Session 501 – Teaching with Power! Using PowerPoint to Build ADA-Compliant Instruction, Paula Jones, Eastern Kentucky University 13  Reuse objects if possible •Strive for consistency in objects used •Example, if you use arrows to focus viewers’ attention, copy and paste same arrow throughout presentation  Large images should go towards end of presentation •They will not slow down the beginning of the show •When possible, use graphics software (like Photoshop Elements) to reduce file size More Slide Design Tips 14 The 5 Step Process Teaching with Power! Teaching with Power! Using PowerPoint to Create ADA Compliant Instruction Effective Techniques for Turning PPT or ILT into e-Learning June 14 & 15, 2007 Page 8 Session 501 – Teaching with Power! Using PowerPoint to Build ADA-Compliant Instruction, Paula Jones, Eastern Kentucky University 15 5-Step Process Step 1 • After slides are designed and transitions (text and/or slide) are set, create transcripts in the Notes section of each slide using the Speech Tool within PowerPoint Step 2 • Create the script (a MS Word document) from the transcript created in Step 1 using the “Send to:” feature in PowerPoint Teaching with Power! 16 5-Step Process (continued) Step 3 • Convert MS Word document to a PDF file for students to access, as needed Step 4 • Using the scripts produced in Step 3 above, record audio directly to each PowerPoint slide. Step 5 • Use Impatica to compress the final PowerPoint slide presentation Teaching with Power! Effective Techniques for Turning PPT or ILT into e-Learning June 14 & 15, 2007 Page 9 Session 501 – Teaching with Power! Using PowerPoint to Build ADA-Compliant Instruction, Paula Jones, Eastern Kentucky University 17 Step 1 Create Transcripts using Speech Tool Click on Tools menu item and scroll down to Speech Notes Section – Click here on screen to begin the transcription process 18 Step 2 Create Script Document for End User [...]... with Power! Using PowerPoint to Build ADA- Compliant Instruction, Paula Jones, Eastern Kentucky University Page 12 Effective Techniques for Turning PPT or ILT into e-Learning June 14 & 15, 2007 Step 4 Use Script to Record Audio 25 Preparing to Record Note: Do NOT click the “Link narrations in:” command button! 26 Session 501 – Teaching with Power! Using PowerPoint to Build ADA- Compliant Instruction, ... Power! Using PowerPoint to Build ADA- Compliant Instruction, Paula Jones, Eastern Kentucky University Page 16 Effective Techniques for Turning PPT or ILT into e-Learning June 14 & 15, 2007 Step 5 Compress PPT with Impatica Click on Add Command button 33 Step 5 Compress PPT with Impatica Click on Include Playback Controls check box 34 Session 501 – Teaching with Power! Using PowerPoint to Build ADA- Compliant. .. Power! Using PowerPoint to Build ADA- Compliant Instruction, Paula Jones, Eastern Kentucky University Page 11 Effective Techniques for Turning PPT or ILT into e-Learning June 14 & 15, 2007 Step 4 Use Script to Record Audio 1 Select Slide Show 2 Next select Record narration… 23 Step 4 Use Script to Record Audio Adjust Quality Settings to Impatica Quality Click Change Quality button & use these settings to. .. directly into your content (the main content window) for students to access 42 Session 501 – Teaching with Power! Using PowerPoint to Build ADA- Compliant Instruction, Paula Jones, Eastern Kentucky University Page 21 Effective Techniques for Turning PPT or ILT into e-Learning June 14 & 15, 2007 Upload Impatica File to CMS 43 Upload Impatica Files to Website Upload the 3 files Shown Link to the HTML... if using with WebCT or Blackboard (not needed is uploading to website) Click Impaticize 36 Session 501 – Teaching with Power! Using PowerPoint to Build ADA- Compliant Instruction, Paula Jones, Eastern Kentucky University Page 18 Effective Techniques for Turning PPT or ILT into e-Learning June 14 & 15, 2007 Step 5 Compress PPT with Impatica 37 Preview! 38 Session 501 – Teaching with Power! Using PowerPoint. .. Now the script can be uploaded to the course site for students to access 20 Session 501 – Teaching with Power! Using PowerPoint to Build ADA- Compliant Instruction, Paula Jones, Eastern Kentucky University Page 10 Effective Techniques for Turning PPT or ILT into e-Learning June 14 & 15, 2007 Step 4 Use Script to Record Audio Narration Tips: Spend more time on first Introductory slide(s) (include a few... or ILT into e-Learning June 14 & 15, 2007 Poll #2 27 Record Narration Reminders: •Pause 1 or 2 seconds before advancing to next slide •Pause 1 or 2 seconds before narrating new slide •Use arrow keys to advance so mouse sounds aren’t recorded When finished, select Save Narration with slide timings see next slide… 28 Session 501 – Teaching with Power! Using PowerPoint to Build ADA- Compliant Instruction, ... Session 501 – Teaching with Power! Using PowerPoint to Build ADA- Compliant Instruction, Paula Jones, Eastern Kentucky University Page 19 Effective Techniques for Turning PPT or ILT into e-Learning June 14 & 15, 2007 File Info On File Info tab, to see summary of newly compressed file Compressed to 15% of source 39 Step 5 Compress PPT with Impatica Click on Done to complete the process and save the file The... original Power Point file 40 Session 501 – Teaching with Power! Using PowerPoint to Build ADA- Compliant Instruction, Paula Jones, Eastern Kentucky University Page 20 Effective Techniques for Turning PPT or ILT into e-Learning June 14 & 15, 2007 Step 5 Compress PPT with Impatica Approximately a 94-95% Compression 41 Upload Impatica File to CMS Procedures vary depending on CMS utilized You can use a zip... additional details http://www.impatica.com/ 30 Session 501 – Teaching with Power! Using PowerPoint to Build ADA- Compliant Instruction, Paula Jones, Eastern Kentucky University Page 15 Effective Techniques for Turning PPT or ILT into e-Learning June 14 & 15, 2007 Poll #3 31 Step 5 Compress PPT with Impatica Use Impatica When: You want to narrate a presentation Your presentation is longer than 10 minutes and/or . with Power! Using PowerPoint to Build ADA- Compliant Instruction, Paula Jones, Eastern Kentucky University 19 Using ‘Send To function will automatically convert the slide show file to a MS. Power! Using PowerPoint to Create ADA Compliant Instruction Paula Jones, ABD Instructional Designer Eastern Kentucky University 2 What Does ADA Means? The Americans with Disabilities Act (ADA) . Using PowerPoint to Build ADA- Compliant Instruction, Paula Jones, Eastern Kentucky University 17 Step 1 Create Transcripts using Speech Tool Click on Tools menu item and scroll down to Speech Notes