Microsoft Office 2003 Super Bible phần 8 ppt

425Chapter 17 ✦ Windows SharePoint Services with Office System 3. In the Subject text box of the Meeting Request form, enter a Subject for the meeting. 4. Complete the Start Time and End Time for the meeting. You can use the Scheduling tab in the Meeting request form to check the availability of attendees who have published Free/Busy times and to auto-pick a time for the meeting. 5. Add any notes about the meeting in the Notes area of the form, give the Meeting a label, set the Show Time As, and link to any Contacts and Categories as required. 6. In the Outlook Meeting request form, select the Meeting Workspace button to display the Meeting Workspace task pane. You can choose to use the workspace setting given in the Create a Workspace section of the Meeting Workspace task pane or customize the Meeting Workspace. If you choose to use the displayed settings, skip ahead to Step 11. 7. To customize the Meeting Workspace, select Change Settings in the Create a Workspace section of the Meeting Workspace task pane. This allows you to reformat the Meeting Workspace pane as shown in Figure 17-15. Figure 17-15: Create a custom Meeting Workspace and invite attendees using Outlook. 426 Part II ✦ Collaborating and Integrating with Office 2003 8. In section 1 of the Meeting Workspace pane, Select a Location, you can use the displayed server or select another server to host the Meeting Workspace. Use the adjacent drop-down menu to select another server. If the server you want to create the Meeting Workspace on is not listed, select Other from the drop-down menu and enter the location of the server in the new Other Workspace Server dialog box. 9. In section 2 of the Meeting Workspace pane, Select a Workspace, you can choose to create a new workspace or to link to an existing Meeting Workspace. To create a new workspace, select the Create a New Workspace button. You can choose a template language for a new workspace from the available templates using the Select a Template Language drop-down menu. You can choose a template type for a new workspace from the Select a Template Type drop-down menu. Available templates include Basic Meeting Workspace, Blank Meeting Workspace, Decision Meeting Workspace, Social Meeting Workspace, and Multipage Meeting Workspace. 10. Select OK to refresh the meeting Workspace pane with a similar view as seen in Step 6. 11. Select Create to create the new workspace. If you chose to link to an existing workspace, select Link. Outlook will either create a new workspace or link to an existing workspace depending on your choice in Step 9. The location of the meeting is automatically entered into the Notes field in the Outlook Meeting Request form. The Meeting Workspace task pane is updated to provide a link to the workspace for your own reference and a Remove button from which you can remove the workspace link. 12. If desired, select an account using the Accounts button in the standard toolbar of the Meeting Request form and then click the Send button in the standard toolbar of the Meeting Request form to send the Meeting Request to addressed attendees. Recipients of the request receive the meeting invitation with a link to the meeting and can respond to it in the same way that they do to any other Outlook Meeting request. After the invitation has been sent, the meeting is added to your default Outlook calendar with a designation of “M” for, of course, Meeting. The Tracking tab on the opened meeting allows you to track responses to your invitation. Use the hyperlink in the Notes section or in the Meeting Workspace task pane of the opened Meeting to customize and prepare the workspace for your meeting. Summary In this chapter, you learned how to access a Windows SharePoint Services site and about site permissions. You learned how to create lists using SharePoint and Excel, how to use the powerful Datasheet view to present data in an Excel-like view and perform Excel-like calculations, and how to dynamically link lists to Excel and Access. You learned how to create and use a Shared Workspace to collaborate on documents from within Office 2003, and how to add new workspace members and assign tasks using the Shared Workspace pane. 427Chapter 17 ✦ Windows SharePoint Services with Office System You learned how to view and use SharePoint contacts and events in Outlook, and how to create a Meeting Workspace with Outlook. ✦ SharePoint provides the powerful Datasheet list view that allows you to perform Excel-like calculations and dynamically link lists to Excel and Access. ✦ You can create and manage a Shared Workspace from within Word, Excel, and PowerPoint, allowing you to collaborate on documents with anyone who can access the workspace. ✦ SharePoint provides default Web pages and event, contacts, announcements, tasks, and shared document components that are highly flexible and customizable to suit your needs or personal preferences. ✦ SharePoint allows you to share central calendar and contacts databases with any user who can access the SharePoint site and to access and use those databases in Outlook. ✦ SharePoint site permissions can restrict user groups to have specific rights on the SharePoint server. ✦ You can send a meeting request with Outlook and simultaneously create a specialized Meeting Workspace to help facilitate the meeting. ✦ SharePoint provides a high level of security such that access to the server can be restricted. You might need to log on to the server to use it. ✦✦✦ III III In This Part Chapter 18 Getting Organized with Outlines and Master Documents in Word Chapter 19 Processing Outlook Messages Automatically Chapter 20 Analyzing Data with Pivot Tables in Excel Chapter 21 Designing User Interactive PowerPoint Presentations Chapter 22 Adding Security to Access Applications Chapter 23 Adding FrontPage Web Components Chapter 24 Advanced Publisher Techniques PART Beyond Mastery: Initiative within Office T his part is comprised of chapters that are the special “extras” that many people know about, but might not be quite as familiar with as some of the other day-to-day functions. Now that you’ve read a sampling of the meat-and-potatoes functions in each application, and then how to more efficiently work with your coworkers and other applications, these chapters should enable you to take the initiative and go that next step. [...]... the information from the documents to which the master documented is linked Figure 18- 5 shows the Master Document buttons on the Outlining toolbar, and Table 18- 3 identifies and describes those buttons Figure 18- 5: The Master Document buttons Chapter 18 ✦ Getting Organized with Outlines and Master Documents Table 18- 3 Master Document Buttons on the Outlining Toolbar Button Name Action Master Document... Initiative within Office To split your document into two equal panes, double-click the split bar (at the top of the vertical scroll bar) or choose Window_Split You can also simply drag the split bar to tailor the size of the panes To restore the split window to its original condition, double-click the split bar or choose Window_Remove Split Figure 18- 4 shows an outline in split view Figure 18- 4: An outline... Subdocument button Each subdocument is enclosed in a box, and a subdocument icon is displayed in the upper-left corner of each box, as shown in Figure 18- 6 6 Save the master document Chapter 18 ✦ Getting Organized with Outlines and Master Documents Figure 18- 6: A master document divided into subdocuments When you save a master document, Word creates a new file, in the same directory as the master document,... didn’t create the document, however, the document is locked, and a small padlock icon appears just under the subdocument icon Figure 18- 7 shows a master document in Master Document view with one subdocument locked 450 Part III ✦ Beyond Mastery: Initiative within Office Figure 18- 7: The first subdocument on this screen has been locked using the Lock Document button Note the padlock under the subdocument...Chapter 18 ✦ Getting Organized with Outlines and Master Documents Table 18- 1 Buttons on the Outlining Toolbar Button Name Action Promote to Heading 1 Promotes a heading or body text to the Heading 1 level Promote Promotes a heading to the next... headings in a table of contents and then omit the page numbers For more information about creating a table of contents using the Index and Tables command (Insert menu), see Chapter 12 of Wiley’s Word 2003 Bible After you create a table of contents, click in it and press Ctrl+Shift+F9 to convert the table of contents to regular text You can then copy the headings from the table of contents Understanding... each paragraph (Multi-line headings are not affected; all lines of a heading are shown even if you turn on Show First Line Only.) Continued 435 436 Part III ✦ Beyond Mastery: Initiative within Office Table 18- 1 (continued) Button Name Action Show Formatting Toggles between displaying and hiding character formatting Update TOC Updates the Table of Contents, if you have one in the document Go to TOC... select the Heading 3 style from the Replace With Style list box Finally, click Replace All You can also use the Styles and Formatting task pane, using the Select All button 437 4 38 Part III ✦ Beyond Mastery: Initiative within Office When you use the Outlining toolbar buttons to promote or demote a heading, only the actual paragraph where your insertion point is located is moved Unless you select an entire... as your subdocument has been previously saved with the master document, that subdocument retains its link to the master document even after you close the master document file 4 48 Part III ✦ Beyond Mastery: Initiative within Office You can also open a subdocument using the File_Open command, but with this method, certain changes may not be properly updated in the master document To ensure that a subdocument’s... keyboard to use the mouse For example, if you’re all set to type a body text entry, press Ctrl+ Shift+N rather than choosing the Demote to Body Text button Table 18- 2 lists some of the most useful keystroke shortcuts for working with outlines Chapter 18 ✦ Getting Organized with Outlines and Master Documents Note Tab and Shift+Tab are two handy keystroke shortcuts in Outline view With your insertion point . linked. Figure 18- 5 shows the Master Document buttons on the Outlining toolbar, and Table 18- 3 identifies and describes those buttons. Note Note Figure 18- 5: The Master Document buttons. 443Chapter 18 ✦. documents from within Office 2003, and how to add new workspace members and assign tasks using the Shared Workspace pane. 427Chapter 17 ✦ Windows SharePoint Services with Office System You learned. Word. For more on working with styles, see Wiley’s Word 2003 Bible , Chapter 13. Cross- Reference 432 Part III ✦ Beyond Mastery: Initiative within Office This marriage of outlines and styles provides