Microsoft ® Office 2010 Simply Phần 6 pps

197 CHAPTER 12 EXCEL Working with Charts • You can click the Format tab to find tools for formatting various chart elements, including chart text and shapes. • You can click the Layout tab to find tools for controlling how the chart elements are positioned on the chart. Can I select noncontiguous data to include in a chart? Yes. To select noncontiguous cells and ranges, select the first cell or range and then press and hold while selecting additional cells and ranges. How do I create an organizational chart in Excel? You can add an organizational chart to track the hierarchy of an organization or a process. When you insert an organizational chart, Excel creates four shapes to which you can add your own text; you can add additional shapes and branches to the chart as needed. To create an organizational chart, click the Insert tab and then click the SmartArt button. 17_571941-ch12.indd 19717_571941-ch12.indd 197 4/9/10 7:43 PM4/9/10 7:43 PM 198 33 22 11 3 Click and drag a handle to resize the chart. • A frame appears, representing the chart as you resize it on the worksheet. 4 Release the mouse button. Excel resizes the chart. Resize a Chart 1 Click an empty area of the chart. • Excel selects the chart and surrounds it with handles. 2 Position the mouse pointer over a handle. The changes to . Move and Resize Charts After creating a chart, you may decide that it would look better if it were a different size or located elsewhere on the worksheet. For example, you may want to reposition the chart at the bottom of the worksheet or make the chart larger so it is easier to read. Moving or resizing a chart is like moving or resizing any other type of Office object. When you select a chart, handles appear around that chart; you use these handles to make the chart larger or smaller. Moving the chart is a matter of selecting it and then dragging it to the desired location. Move and Resize Charts 17_571941-ch12.indd 19817_571941-ch12.indd 198 4/9/10 7:43 PM4/9/10 7:43 PM 199 Working with Charts CHAPTER 12 EXCEL 22 33 11 Can I move a chart to its own worksheet? Yes. Select the chart, click the Design tab, and click the Move Chart button. The Move Chart dialog box opens; click New Sheet and click OK. Excel adds a new worksheet to the workbook and places the chart in that worksheet. How do I delete a chart that I no longer want? To remove an embedded chart, click the chart and press Delete . If your chart appears on its own worksheet, you can delete the worksheet by right- clicking its tab in the bottom left corner of the screen, clicking Delete, and clicking Delete again to confirm. 3 Click and drag the chart to a new location on the worksheet. • A frame appears, representing the chart as you move it on the worksheet. 4 Release the mouse button. Excel moves the chart. Move a Chart 1 Click an empty area of the chart. • Excel selects the chart and surrounds it with handles. 2 Position the mouse pointer over an empty area of the chart. The changes to . 17_571941-ch12.indd 19917_571941-ch12.indd 199 4/9/10 7:43 PM4/9/10 7:43 PM 200 33 22 55 44 66 11 • Excel changes the chart to the chart type that you selected. 1 Click an empty area of the chart to select the chart. 2 Click the Design tab on the Ribbon. 3 Click the Change Chart Type button. The Change Chart Type dialog box appears. 4 Click a new chart type. 5 Click a chart style. 6 Click OK. Change the Chart Type Suppose you create a column chart but quickly realize your data would be better presented in a line chart. Fortunately, Excel makes it easy to change the chart type in order to present your data in a different way. Chart types include column, line, pie, bar, area, scatter, stock, surface, doughnut, bubble, and radar charts. (Note that these charts are different from the charts you can create using Excel’s SmartArt tool.) You select a new chart type from the Design tab on the Ribbon. To make this tab available, you must click the chart to select it. Change the Chart Type 17_571941-ch12.indd 20017_571941-ch12.indd 200 4/9/10 7:43 PM4/9/10 7:43 PM 201 CHAPTER 12 • Excel applies the new style to the existing chart. 1 Click an empty area of the chart to select the chart. 2 Click the Design tab on the Ribbon. 3 Click a new chart style from the Chart Styles group. • Click the More button ( ) to view the full palette of styles. Change the Chart Style You can change the chart style to change the appearance of a chart. You can choose from a wide variety of preset styles to find just the look you want. For example, you might prefer a brighter color scheme for the chart to make it stand out, or you might want the elements of the chart, such as the columns or pie slices, to appear 3D. You access the various preset chart styles from the Design tab. To make this tab visible, simply click in the chart whose style you want to change. Change the Chart Style 22 11 33 17_571941-ch12.indd 20117_571941-ch12.indd 201 4/9/10 7:43 PM4/9/10 7:43 PM 202 22 11 33 • Excel applies the new layout to the existing chart. 1 Click an empty area of the chart to select the chart. 2 Click the Design tab on the Ribbon. 3 Click a new layout from the Chart Layouts group. • You can click the More button ( ) to view the full palette of layouts. Change the Chart Layout You can change the chart layout to change how chart elements are positioned. You can use Excel’s preset chart-layout options to further customize your chart’s appearance. For example, you may prefer to show a legend on the top of the chart rather than on the side. Or, if you want to include a title for the chart, you might prefer for it to appear above the chart rather than below it. You access the various preset chart layouts from the Design tab. To make this tab visible, simply click in the chart whose layout you want to change. Change the Chart Layout 17_571941-ch12.indd 20217_571941-ch12.indd 202 4/9/10 7:43 PM4/9/10 7:43 PM 203 CHAPTER 12 • Excel adds the axis title to the chart. 6 Select the placeholder text and type over it with your own title text. 7 Click anywhere outside the axis title to deselect it. 1 Click an empty area of the chart to select the chart. 2 Click the Layout tab on the Ribbon. 3 Click the Axis Titles button. 4 Click the Primary Horizontal Axis Title or Primary Vertical Axis Title. 5 Click an axis option. Add Axis Titles Axes are used to show the scale of all of the values in a chart. The x-axis is the horizontal value display in a chart, and the y-axis is the vertical value display. You can add titles to the axes on your chart to identify your chart data, positioning them as desired. If your chart already has axis titles, you can change them. You access options for axis titles from the Layout tab. To display this tab, simply click in the chart whose axes you want to change. Add Axis Titles 55 77 11 22 33 66 44 17_571941-ch12.indd 20317_571941-ch12.indd 203 4/9/10 7:43 PM4/9/10 7:43 PM 204 22 55 33 66 11 44 The Format Data Series dialog box appears. 4 Click the type of formatting that you want to change. 5 Change the desired settings. 6 Click Close to apply the changes. • Excel applies your changes. Format Data Series Objects 1 Click the data series object that you want to edit. • Excel automatically selects all corresponding objects in the series. 2 Click the Format tab on the Ribbon. 3 Click the Format Selection button. Format Chart Objects You can change the formatting of any element, or object, in a chart, such as the background pattern for the plot area or the color of a data series. To do so, you use the Format dialog box, which you access from the Format tab on the Ribbon. (To display this tab, simply click the object in the chart that you want to format.) The settings in this dialog box change depending on what object you select. This section covers changing the data series and data labels; you can apply these same techniques to format other chart objects. Format Chart Objects 17_571941-ch12.indd 20417_571941-ch12.indd 204 4/9/10 7:43 PM4/9/10 7:43 PM 205 Working with Charts CHAPTER 12 EXCEL 11 33 55 44 22 66 How do I change the font for my chart text? The quickest way to change the font is to select the chart element that contains text and then right-click the element to display the mini toolbar. From there, you can change the font, font size, font color, and font alignment, as well as apply bold and italics formatting. How do I print my chart? To print only the chart — not any worksheet data around it — click the chart to select it, click the File tab, and then click Print. The Print dialog box appears; ensure that the Selected Chart option is selected, and then click Print. The Format Legend dialog box appears. 4 Click the type of formatting that you want to change. 5 Change the desired settings. 6 Click Close to apply the changes. • Excel applies your changes. Format Data Labels 1 Click the data label that you want to format. 2 Click the Format tab on the Ribbon. 3 Click the Format Selection button. 17_571941-ch12.indd 20517_571941-ch12.indd 205 4/9/10 7:43 PM4/9/10 7:43 PM 206 22 44 55 33 11 1 Click an empty area in the chart that you want to edit. 2 Click the Layout tab on the Ribbon. 3 Click the Gridlines button. 4 Click the type of gridlines that you want to add. Select Primary Horizontal Gridlines to add horizontal gridlines. Select Primary Vertical Gridlines to add vertical gridlines. 5 Click a gridline option. Excel adds the gridlines to the chart. • This example adds horizontal gridlines. Add Gridlines As long as your chart is not a pie chart, you can add gridlines to it. You might add gridlines to a chart to make it easier to interpret. You add gridlines to a chart via the Layout tab on the Ribbon; to display this tab, simply click in the chart to which you want to apply gridlines. Note that the Layout tab includes several chart objects that you can turn on or off in your chart; although this section shows how to turn on gridlines, you can use this same technique to display other objects. Add Gridlines 17_571941-ch12.indd 20617_571941-ch12.indd 206 4/9/10 7:43 PM4/9/10 7:43 PM [...]... 6 CHAPTER 12 Excel inserts the sparkline Excel displays the Sparkline Tools tab Here, you can choose a different type of sparkline, change the sparkline style and color, and more 6 To change the style of the sparkline, click a style in the Style group • To view more styles, click the More button ( ) • Excel changes the sparkline style Can I edit my sparkline data? Yes To edit your sparkline data, simply. .. The Insert New Pictures dialog box appears 5 Navigate to the folder or drive 5 containing the digital pictures that you want to use 6 Click the pictures that you want to use To use multiple pictures, you while can press and hold clicking the pictures that you want to use 6 6 7 Click Insert 212 19_571941-ch13.indd 212 7 4/9/10 8:01 PM POWERPOINT Creating a Presentation • • 8 • CHAPTER 13 You can change... presentation templates featuring various types of designs and color schemes In addition to using templates that come preinstalled with Office, you can download PowerPoint templates from Office. com for use with your presentations (Note that in order to use the templates offered on Office. com, your computer must be connected to the Internet.) Create a Presentation with a Template 1 Click the File tab 1 2 Click... presentation using the template you chose and displays it in Normal view You can add your own text to each slide How do I download templates from Office. com? To view available templates on Office. com, click the File tab in the PowerPoint program window, click New, and click the Office. com template category that you want to view, such as Design Slides Click the template that you want, and then click the Download... your own design touches If you build a presentation that you particularly like, you can save it as a template for future use Build a Blank Presentation 1 Click the File tab 1 2 Click New 2 2 16 19_571941-ch13.indd 2 16 4/9/10 8:01 PM POWERPOINT Creating a Presentation CHAPTER 13 3 Click Blank presentation 4 Click Create 3 4 • PowerPoint creates a new presentation with one blank slide How do I save a presentation... PowerPoint inserts a new layout that you can customize to suit your needs 4 4 Click the bottom half of the 5 Insert Placeholder button 5 Click a slide object type 7 6 Click and drag to set the object’s size and placement You can add more elements • 6 You can delete an object on the slide by selecting it and clicking the Delete button or pressing Delete Note: A quick way to delete the title and footer placeholders... Change the Font 1 Select the text that you want to edit 2 Click the Home tab on the Ribbon 3 Click the Font 4 Click a font • 3 4 1 PowerPoint applies the font you chose to the selected text 2 26 20_571941-ch14.indd 2 26 4/9/10 7:45 PM CHAPTER POWERPOINT 14 Populating Presentation Slides 2 3 Change the Size 1 Select the text that you want to edit 1 2 Click the Home tab on the Ribbon 4 3 Click the Font Size... CHAPTER 14 Open the Colors Dialog Box 3 5 7 1 Select the text that you want to edit 2 Click the Home tab on the Ribbon 4 3 Click the next to the Font Color button ( ) 1 6 4 Click More Colors The Colors dialog box appears 5 Click the Standard tab 6 Click a color 7 Click OK • PowerPoint applies the color you chose to the selected text How do I set a custom color? You set your own custom color for use with the... however, locating the data you need to change can be difficult Fortunately, Excel includes a special tool to help you do just that: the Select Data button on the Design tab (To display the Design tab, simply click the chart whose data you want to edit.) When you click the Select Data button, Excel highlights the data in the worksheet and launches the Select Data Source dialog box, where you can edit... subtract cells 5 • You can edit the series or axis labels using these options 5 Click OK Excel updates the chart 17_571941-ch12.indd 207 207 4/9/10 7:43 PM Use Sparklines to View Data Trends New in Excel 2010 are sparklines Simple cellsized graphics, sparklines show data trends, helping to bring meaning and context to the data they describe There are three types of sparklines: Line sparklines, which display . tab, simply click in the chart whose axes you want to change. Add Axis Titles 55 77 11 22 33 66 44 17_571941-ch12.indd 20317_571941-ch12.indd 203 4/9/10 7:43 PM4/9/10 7:43 PM 204 22 55 33 66 11 44 . 7:54 PM 212 11 22 33 44 55 66 77 66 The Insert New Pictures dialog box appears. 5 Navigate to the folder or drive containing the digital pictures that you want to use. 6 Click the pictures that. 7:43 PM4/9/10 7:43 PM 209 Working with Charts CHAPTER 12 EXCEL 66 Can I edit my sparkline data? Yes. To edit your sparkline data, simply edit the value in any cell to which your sparkline data