Microsoft ® Office 2010 Simply Phần 4 ppt

113 Adding Extra Touches CHAPTER 7 WORD 33 44 22 11 What do I do if I do not have all the information I need about a citation? If y ou want to add a citation to your document but you are missing some of the required information, you can create a placeholder. To do so, click the References tab, click Insert Citation, and choose Add New Placeholder. The Placeholder Name dialog box opens; type a name for the placeholder. Later, add citation information by clicking the Manage Sources button in the References tab to open the Manage Sources dialog box, clicking the placeholder under Current List, clicking Edit, and entering the necessary information. • Word inserts the bibliography. Note: To specify which style guide you want to use, click the References tab, click the Style in the Citations & Bibliography group, and choose a style guide from the list that appears. Generate the Bibliography 1 Click the spot in the document where you want the bibliography to appear (typically at the end). 2 Click the References tab. 3 Click the Bibliography button. 4 Choose one of the gallery options to insert a predesigned bibliography into your document. 11_571941-ch07.indd 11311_571941-ch07.indd 113 4/9/10 8:00 PM4/9/10 8:00 PM 114 22 44 55 11 33 • The Navigation pane appears. 4 Type the text that you want to find and press . • Word searches the document and highlights occurrences of the text. • Word also lists occurrences of the text in the Navigation pane. 5 Click an entry in the Navigation pane. • Word selects the corresponding text in the document. When finished, click the Navigation pane’s button. Find Text 1 Click at the beginning of your document. 2 Click the Home tab on the Ribbon. 3 Click the Find button. Find and Replace Text Suppose you want to edit a paragraph in your document that contains a specific word or phrase. Instead of scrolling through your document to locate that paragraph, you can use Word’s Find tool to search for the word or phrase in the paragraph. In addition, you can use the Replace tool to replace instances of a word or phrase with other text. For example, suppose you complete a long report, only to discover that you have misspelled the name of a product you are reviewing; you can use the Replace tool to locate and correct the misspellings. Find and Replace Text 12_571941-ch08.indd 11412_571941-ch08.indd 114 4/9/10 7:53 PM4/9/10 7:53 PM 115 CHAPTER 8 WORD 22 11 33 55 88 44 77 66 Reviewing Documents Where can I find detailed search options? Click More in the Find and Replace dialog box to reveal additional search options. For example, you can search for matching text case, whole words, and more. You can also search for specific formatting or special characters by clicking Format and Special. How can I search for and delete text? Start by typing the text you want to delete in the Find What field; then leave the Replace With field empty. When you activate the search, Word looks for the text and deletes it without adding new text to the document. Replace Text 1 Click at the beginning of your document. 2 Click the Home tab on the Ribbon. 3 Click the Replace button. The Find and Replace dialog box opens with the Replace tab shown. 4 In the Find what field, type the text that you want to find. 5 Type the replacement text in the Replace with field. 6 Click Find Next. • Word locates the first occurrence. 7 Click Replace to replace the occurrence. • To replace every occurrence in the document, you can click Replace All. 8 When finished, click Cancel. Note: If Word displays a prompt box when the last occurrence is found, click OK. 12_571941-ch08.indd 11512_571941-ch08.indd 115 4/9/10 7:53 PM4/9/10 7:53 PM 116 11 22 1 Click the View tab on the Ribbon. 2 Click to select the Navigation Pane check box in the Show group. • Word displays the Navigation pane with the headings in your document listed. • The page currently shown in the main Word window is highlighted in orange. • You can click a heading in the Navigation pane to view the page that contains that heading. Note: If your document contains more headings or pages than can be displayed at one time in the Navigation pane, you can use the scroll bar on the right side of the pane to move up and down through the entries in the pane. Alternatively, click and located near the top of the pane to move up and down through the entries. Scan Document Content If you are working with a very long document, using the scroll bar on the right side of the screen or the Page Up and Page Down keys on your keyboard to locate a particular page in that document can be time-consuming. To rectify this, Word 2010 includes the Navigation pane. Depending on which option you choose, this pane can display all the headings in your document or a thumbnail image of each page in your document. You can then click a heading or a thumbnail image in the Navigation pane to view the corresponding page. Scan Document Content 12_571941-ch08.indd 11612_571941-ch08.indd 116 4/9/10 7:53 PM4/9/10 7:53 PM 117 Reviewing Documents CHAPTER 8 WORD 33 44 Can I view multiple heading levels in the Navigation pane? If your document contains multiple levels of headings, you can opt to display them in the Navigation pane; alternatively, you can display top-level headings only. To specify which headings should appear in the pane, right-click a heading in the pane, choose Show Heading Levels, and choose the desired option from the menu that appears. Note that if you decide to display top-level headings only, you can choose to expand the outline to view subheadings beneath a top- level heading by clicking the right arrow to the left of the heading. • Word displays the page you clicked. 3 Click the Browse the Pages in Your Document tab. • The Navigation pane displays thumbnail images of each page in the open document. 4 Click an image in the Navigation pane to switch to a different page. 12_571941-ch08.indd 11712_571941-ch08.indd 117 4/9/10 7:53 PM4/9/10 7:53 PM 118 22 11 11 22 Correct a Mistake 1 When you encounter a spelling or grammar problem, right- click the underlined text. The menu that appears shows possible corrections. 2 Click a correction from the menu. • To ignore the error, you can click Ignore or click Ignore All for all instances of the error. • To add the word to the built-in dictionary, you can click Add to Dictionary. Run the Spell-Checker 1 Click the Review tab on the Ribbon. 2 Click the Spelling & Grammar button. To check only a section of your document, you can select the section before activating the spell check. Check Spelling and Grammar Word automatically checks for spelling and grammar errors. Misspellings appear underlined with a red wavy line, and grammar errors are underlined with a green wavy line. (Note that you can turn off Word’s automatic Spelling and Grammar Check features, as described in the tip at the end of this section.) In addition, you can use Word’s Spelling and Grammar Check features to review your document for spelling and grammatical errors and to fix any errors that are detected. Of course, these features are no substitute for good proofreading with your own eyes. They can catch some errors, but not all! Check Spelling and Grammar 12_571941-ch08.indd 11812_571941-ch08.indd 118 4/9/10 7:53 PM4/9/10 7:53 PM 119 Reviewing Documents CHAPTER 8 WORD 33 44 How do I turn the automatic spelling and grammar checking off? To turn off the automatic Spelling and Grammar Check features, follow these steps: 1 Click the File tab and then click Options. 2 In the Word Options dialog box, click the Proofing tab. 3 Under the When Correcting Spelling and Grammar in Word options, click to deselect Check spelling as you type. 4 Click to deselect Mark grammar errors as you type. 5 Click OK to exit the Word Options dialog box. Word turns off the automatic checking features. • Word searches the document for any mistakes. If it finds an error, it flags it in the document and displays the Spelling and Grammar dialog box. 3 Click Change to make a correction. • To correct all of the misspellings of the same word, you can click Change All. • To ignore the error one time, you can click Ignore Once. • To ignore every occurrence, you can click Ignore All or Ignore Rule. When the spell check is complete, a prompt box appears. 4 Click OK. 33 44 12_571941-ch08.indd 11912_571941-ch08.indd 119 4/9/10 7:53 PM4/9/10 7:53 PM 120 11 22 2 Click Options. 1 Click the File tab. Work with AutoCorrect As you may have noticed, Word automatically corrects your text as you type. It does this using its AutoCorrect feature, which works from a preset list of misspellings. To speed up your text-entry tasks, you can add your own problem words — ones you commonly misspell — to the list. The next time you mistype the word, AutoCorrect fixes your mistake for you. If you find that AutoCorrect consistently changes a word that is correct as is, you can remove that word from the AutoCorrect list. If you would prefer that AutoCorrect not make any changes to your text as you type, you can disable the feature. Work with AutoCorrect 12_571941-ch08.indd 12012_571941-ch08.indd 120 4/9/10 7:53 PM4/9/10 7:53 PM 121 Reviewing Documents CHAPTER 8 WORD 33 66 44 55 77 88 The Word Options dialog box appears. 3 Click Proofing. 4 Click AutoCorrect Options. How do I remove a word from the AutoCorrect list? Open the AutoCorrect dialog box, click the AutoCorrect tab, click the word you want to remove, and click Delete. Finally, click OK to close the dialog box and apply your changes. Can I customize how the AutoCorrect feature works? Yes. Open the AutoCorrect dialog box, click the AutoCorrect tab, and select or deselect the check boxes as needed to enable or disable various features. To prevent AutoCorrect from replacing text as you type, deselect the Replace text as you type check box. Click OK to apply your changes. The AutoCorrect dialog box appears, displaying the AutoCorrect tab. 5 Type a common misspelling in the Replace text field. 6 Type the correct spelling in the With text field. 7 Click Add. AutoCorrect adds the word to the list. 8 Click OK to exit the AutoCorrect dialog box. 9 Click OK to exit the Word Options dialog box. The next time you misspell the word, AutoCorrect corrects it for you. Note: If AutoCorrect corrects text that you do not want to be changed, press + to undo the change. 12_571941-ch08.indd 12112_571941-ch08.indd 121 4/9/10 7:53 PM4/9/10 7:53 PM 122 11 22 33 44 66 55 Use Word’s Thesaurus 1 Select the word for which you want to find a synonym. 2 Click the Review tab. 3 Click the Thesaurus button. The Research task pane opens, displaying synonyms for the selected word. 4 Position your mouse pointer over the word you want to use as a replacement. 5 Click the that appears. 6 Click Insert. Word replaces the word in your document with the one you chose in Step 6. • Click the Close button ( ) to close the Research pane. Note: You can also replace text with a synonym by right-clicking the word you want to replace and choosing the desired synonym from the menu that appears. Use Word’s Thesaurus and Dictionary If you are having trouble finding just the right word or phrase, you use Word’s thesaurus to find synonyms. (You can also use this tool to find antonyms.) Word also includes a dictionary, which you can use to look up unfamiliar words in a document. You access these tools from within Word’s Research pane; this pane also offers access to Word’s translation tools and other reference- based features, such as Factiva iWorks (for news and business information), HighBeam Research (a repository of millions of newspaper, magazine, and journal articles), MSN Money, and the Thomson Gale Company Profiles site. Use Word’s Thesaurus and Dictionary 12_571941-ch08.indd 12212_571941-ch08.indd 122 4/9/10 7:53 PM4/9/10 7:53 PM [...]... available fonts You can also begin typing a font name to choose a font 4 Click a font • 4 1 Excel applies the font 144 14_ 571 941 -ch09.indd 144 4/ 9/10 7:51 PM CHAPTER EXCEL Building Spreadsheets 2 9 Change the Font Size 3 1 Select the cell or data that you want to format 2 Click the Home tab on the Ribbon 3 Click the Font Size 4 Click a size 4 1 • Can I apply multiple formatting options at once? Yes The Format... 3 2 Click the Home tab on the Ribbon 3 Click the next to the Borders button ( ) Note: To apply the current border selection shown, simply click the Borders button ( ) 4 1 4 Click a border style • Excel assigns the borders to the cell or cells 148 14_ 571 941 -ch09.indd 148 4/ 9/10 7:51 PM ... data • The data appears both in the cell and in the Formula bar 2 1 34 14_ 571 941 -ch09.indd 1 34 4/9/10 7:50 PM EXCEL Building Spreadsheets CHAPTER 9 Type Data in the Formula Bar 2 1 Click the cell into which you want to enter data 2 Click in the Formula bar 1 3 Type your data 4 3 • The data appears both in the Formula bar and in the cell 4 Click Enter ( ) or press to enter the data • To cancel an entry,... applies the new size to the selected cell or data Can I copy cell formatting? Yes Simply select the cell or range containing the formatting you want to copy, click the Home tab, and click the Format Painter button ( ) Then click and drag over the cells to which you want to apply the formatting 145 14_ 571 941 -ch09.indd 145 4/ 9/10 7:51 PM Change Number Formats You can use number formatting to control the... the selected text 1 24 12_571 941 -ch08.indd 1 24 4/9/10 7:53 PM WORD CHAPTER Reviewing Documents 1 8 Translate a Document 2 1 With the document you want 3 to translate open in Word, click the Review tab 2 Click the Translate button 3 Click Translate Document The Translate Whole Document dialog box opens, notifying you that your document will be sent over the Internet for translation 4 4 Click the Send button... Click the Wrap Text button ( ) • Excel applies text wrapping to the cell Note: See the section “Resize Columns and Rows” to learn how to adjust cell depth and width to accommodate your data 140 14_ 571 941 -ch09.indd 140 4/ 9/10 7:51 PM CHAPTER 9 Center Data Across Columns You can center data across a range of cells you have selected in your worksheet For example, you might want to include a title across multiple... on the Ribbon 3 Click the Merge and Center button ( ) You can also click the Merge to select from and Center several different merge commands • Excel merges the cells and centers the data 141 14_ 571 941 -ch09.indd 141 4/ 9/10 7:51 PM Adjust Cell Alignment By default, Excel automatically aligns text data to the left and number data to the right Data is also aligned vertically to sit at the bottom of the... in the Alignment group In the Format Cells dialog box that appears, click the Horizontal and click Justify 1 Excel applies the alignment to your cells • This example centers the text data 142 14_ 571 941 -ch09.indd 142 4/ 9/10 7:51 PM EXCEL CHAPTER Building Spreadsheets 2 9 Set Vertical Alignment 3 1 Select the cells that you want to format 2 Click the Home tab on the Ribbon 3 Click an alignment button from... to change, click the Home tab on the Ribbon, click the next to the Orientation button ( ), and click an orientation Excel applies the orientation to the data in the selected cell or cells 143 14_ 571 941 -ch09.indd 143 4/ 9/10 7:51 PM Change the Font and Size You can change the font that you use for your worksheet data, along with the size of the data For example, you may want to make the worksheet title... calculations and analysis, and create charts with your Excel data 13_571 941 -pp03.indd 132 4/ 9/10 7:39 PM Chapter 9: Building Spreadsheets 1 34 Chapter 10: Worksheet Basics 162 Chapter 11: Working with Formulas and Functions 180 Chapter 12: Working with Charts 196 13_571 941 -pp03.indd 133 4/ 9/10 7:39 PM Enter Cell Data You can enter data into any cell . accept or reject the changes. 12_571 941 -ch08.indd 12912_571 941 -ch08.indd 129 4/ 9/10 7: 54 PM4/9/10 7: 54 PM 130 11 22 33 44 • A comment balloon appears. 4 Type your comment. Add a Comment 1 Click. misspellings. Find and Replace Text 12_571 941 -ch08.indd 1 141 2_571 941 -ch08.indd 1 14 4/9/10 7:53 PM4/9/10 7:53 PM 115 CHAPTER 8 WORD 22 11 33 55 88 44 77 66 Reviewing Documents Where can I find. the Internet). Translate Text 12_571 941 -ch08.indd 1 241 2_571 941 -ch08.indd 1 24 4/9/10 7:53 PM4/9/10 7:53 PM 125 Reviewing Documents CHAPTER 8 WORD 11 33 22 44 Is there a faster way to translate